811446-event.pdf

Awarded To: Hammond Helicopter

Award to Hammond Helicopter

Little Bear Valley Aerial Herbicide Application Division of Wildlife Resources; provide aerial application of the herbicide 20P (Tebuthiuron),; approximately 119 acres; location: 14 miles northwest of Panguitch, UT

Open 11/18/2019 4:00 PM MST Type Request for Quote

Close 11/25/2019 2:00 PM MST Number JH20-86 Currency US Dollar

Sealed Until 11/25/2019 2:00 PM MST

Contacts

Jeff Hammer jhammer@utah.gov

Commodity Codes

Commodity Code Description

70140 Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

26 November 201926 November 2019 mailto:jhammer@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

REQUEST FOR QUOTES

Little Bear Valley Aerial Herbicide Application

SOLICITATION #JH20-86

This Request for Quotes "RFQ" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this RFQ conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation: The purpose of this RFQ is to enter into a contract or purchase order with the responsive and responsible vendor that submits the lowest cost to provide: services in this contract to provide for improved wildlife habitat by aerial application of the herbicide Spike 20P (Tebuthiuron or equivalent herbicide with Tebuthiuron as the active ingredient @ 20%). The work includes treating one project totaling approximately 119 acres (Spike 20 – Tebuthiuron; granular).

Closing date and time

The closing date and time for this sourcing event is November 25, 2019 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

SITE SPECIFICS:

Location and Description: Work under this contract is located on private land approximately 14 miles northwest of Panguitch, UT in Iron County. Elevations range from 7,300 to 7,800 feet. The work location is shown on the attached Project and Reference Maps. The treatment boundaries have not been flagged, and it is recommended that the contractor provide a GPS or use the PDF maps attached and the Avenza app. The work location is shown on the site maps.

Access to the site: The project area is accessible via gravel/dirt roads that begin connected to UT Hwy20. Access to the treatment areas are adjacent to the dirt roads. See attached location map for more details.

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be treated. The treatment boundaries have been digitally delineated.

It will be required that the contractor provide a GPS such as AgNav in the aircraft to ensure proper aerial application of the herbicide. The work location is shown on the site maps. A GIS/GPS shapefile will be provided prior to work beginning.

Contractor shall furnish all labor, equipment, supplies, and materials to aerial apply herbicide on 119 acres. Contractor will need to provide enough labor and equipment to complete the work in the specified performance window. It is the contractor’s responsibility to ensure that the proper herbicide application rate is followed as described in this contract and on the herbicide label.

Government staff has identified unit boundaries for the work executed under the contract.

The contractor will be required to complete purchase orders with a qualified chemical distributor to provide: tebuthiuron (Spike 20P or equivalent chemical with tebuthiuron as the active ingredient @ 20%) and the aerial application at the rate of 2 lbs/Acre.

Note: If equivalent herbicide is utilized it must be approved by the government prior to purchase and application.

The contractor will be required to supply appropriate equipment that can be calibrated to deliver herbicide at specified ratios.

Tebuthiuron (Spike 20P) – 2 lbs/acre

26 November 201926 November 2019

Total of 238.0 lbs to be applied

Acreage: 119 Acres +/- dependent upon bids and budget constraints.

Note: The contractor is expected to apply herbicide early in the day to avoid windy conditions and minimize herbicide drift. The government reserves the right to postpone operation if wind speed exceeds 10 miles per hour.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment and Supply Requirements:

A fixed wing plane able to meet all of the requirements of the contract will be required for this project. All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and competent manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

GPS Technology: The aircraft must be equipped with a global positioning system that is used to establish flight lines for 100% coverage. DWR will provide to the Contractor an electronic file containing coordinate positions of treatment areas in an ARC/INFO GIS format. Contractor shall provide a Trimble, ARC/INFO or ARCVIEW electronic file in UTM projection North America Datum 1983 of treatment coverage upon completion of each treated area or as required by the Contracting Officer. A government representative shall monitor the Contractors GPS to assure Contractors compliance with contract specifications.

Herbicide:

The contractor will be required to complete purchase orders with a qualified chemical distributor to provide:

Tebuthiuron (Spike 20P or equivalent chemical with Tebuthiuron as the active ingredient @ 20%). The application rate of Spike 20P will be at the rate of 2 lbs/Acre.

Herbicide Application: The Contractor shall certify to UDWR they have the capability to meet the requirements of the bid prior to performing any aerial work.

Radio Communication: The Contractor shall provide a communication system so that contractor personnel engaged in the project at different locations can communicate at all times with each other and so that Government Project Inspectors may communicate with the contractor at any time to discuss performance matters.

EQUIPMENT ANDWORKMANSHIP:

A fixed wing plane able to meet all of the requirements of the contract will be required for this project. All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and competent manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

GPS Technology: The aircraft must be equipped with a global positioning system that is used to establish flight lines for 100% coverage. DWR will provide to the Contractor an electronic file containing coordinate positions of treatment areas in an ARC/INFO GIS format. Contractor shall provide a Trimble, ARC/INFO or ARCVIEW electronic file in UTM projection North America Datum 1983 of treatment coverage upon completion of each treated area or as required by the Contracting Officer. A government representative shall monitor the Contractors GPS to assure Contractors compliance with contract specifications.

Herbicide Application: The Contractor shall certify to DWR that they have the capability to meet the requirements of the bid prior to performing any aerial work.

Radio Communication: The Contractor shall provide a communication system so that contractor personnel engaged in the project at different locations can communicate at all times with each other and so that Government Project Inspectors may communicate with the contractor at any time to discuss performance matters.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project. GIS/GPS shapefiles of the treatment areas will be provided to the contractor prior to work beginning.

All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

CONTRACT TIME:

Project Performance Time: Competition of this contract must take place by December 5, 2019.

Solicitation Number: The solicitation number for this RFQ is Solicitation #JH20-86. This solicitation number must be referred to on all quotes, correspondence, and documentation submitted to the State relating to this RFQ.

Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code.

This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Any quote that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, the State will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this RFQ, including the specifications, must be protested in writing to the Division of Purchasing prior to the closing date.

Vendors must review each section of this RFQ carefully before submitting a quote.

The Division of Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.

Vendors are prohibited from communications regarding this RFQ with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFQ.

Wherever in this RFQ an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Required to View Event

Prerequisites Required to Enter Bid

1. Review the attached General Provisions.

2.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must demonstrate the ability to meet or exceed the mandatory minimum requirements

3. Vendors must provide their costs for this RFQ as required by this prerequisite.

4. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Services (Purchase Orders)

4. Attachment B: Scope of Work

5. Map of Area

6. Spike KMZ File

26 November 201926 November 2019 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=0wrd9v%2BHSu61DOwzWqh9bfBOfLE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=0wrd9v%2BHSu61DOwzWqh9bfBOfLE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=A%2FK5HUPu15hbEL%2Fpxj57PEBFStg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=A%2FK5HUPu15hbEL%2Fpxj57PEBFStg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-801186952termsposervice-051319.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=hMxcx%2F1VymVXid95yZwRzcILnL8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-801186952termsposervice-051319.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=hMxcx%2F1VymVXid95yZwRzcILnL8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-879976081Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=j5PX9RXM1Iq1M6VGxLcUJSo%2BT5o%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-879976081Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=j5PX9RXM1Iq1M6VGxLcUJSo%2BT5o%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-879976480Spike.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=yrmwhVDx%2BsESIWAFrZ1LhxOC3w0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-879976480Spike.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=yrmwhVDx%2BsESIWAFrZ1LhxOC3w0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-879977327Spike.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=MbTv%2BWIf7Y6w5vW%2FaQPHS8ixbic%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/811446-879977327Spike.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637868065&Signature=MbTv%2BWIf7Y6w5vW%2FaQPHS8ixbic%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.3 Vendor certifies that the procurement item it provides meets or exceeds the specifications/product requirements provided in this RFQ.

1.4 Does Vendor have an outstanding tax lien in the State of Utah?

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Minimum Mandatory Requirements

4.1 Bidder acknowledge they must have a fixed wing aircraft able to meet all the requirements listed in the scope of work for this project.

4.2 Bidder acknowledges they must be able to meet all specifications listed in Attachment B Scope of Work.

4.3 Bidder acknowledges they must complete the herbicide application by December 5, 2019.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Little Bear Valley Aerial Herbicide Application 119 AC - Acre

Herbicide application services according to the specifications listed in Attachment B: Scope of Work.