SATPC0037401 Tab 04 4 SOW.pdf

NASA Aeronautics Research Institute (NARI) Collaboration Rooms

SOW

Purpose:

NARI hosts multiple hybrid meetings in Building 17, which offers easy access for visitors in the NASA Research Park. The goal is to upgrade conference room 202, repurpose conference room 201 for compatibility with NASA-approved MS Teams collaboration tools, and convert room 214 into a collaborative breakout or impromptu meeting space.

These rooms must be:

● User-friendly and intuitive to operate.

● Reconfigurable in layout and hybrid-capable (virtual and in-person attendance).

● Integrated with existing equipment and furniture.

● Compliant with NASA Microsoft Teams, security, safety, and IT requirements, including commercial IT requests and necessary permits.

● Aligned with NASA facility requirements, including historical preservation where applicable.

Building 17, Room 201

Existing Equipment:

● Three (03) LED displays, approximately 55"

● One (01) LED display, approximately 85"

● Chairs with headrests

● NASA computer workstation

● Cat 6 network cabling, to be installed or activated as needed.

Scope of Work for Room 201:

● Wireless Presentation System:

● Purchase 4K wireless presentation system supporting HDMI input and output, device mirroring, and multi-device collaboration.

● Must be compatible with Mac, Windows, iOS, and Android devices.

● Allow simultaneous display of up to four devices, with options for collaboration and moderator modes.

● Full integration into the existing network, with secure and encrypted content transmission.

● Camera System:

● Purchase mounting hardware and wall-mounted and/or ceiling-mounted conference cameras with up to UHD 4K/30 or 1080p/60 video capture, 20x zoom, and network compatibility.

Installation/wiring of cameras will be completed by NASA facilities.

● Sound System:

● Purchase stereo amplifier/mixer with HDMI and/or audio to USB scaling bridge. Supports 4K HDMI input/output with integrated audio mixing.

● Soundbar and Speakers:

● Purchase and two (2) soundbars or equivalent speakers on the side and front walls to enhance audio clarity.

● Furniture:

● Purchase and assemble six (6) tables (60” x 30”) that can be mixed/matched with existing furniture in room 202 (see images and specs below).

● Purchase and install a media cabinet to hold A/V equipment and provide cable management.

● Assemble and install a mobile lectern for speaker presentations.

● Miscellaneous:

● Purchase necessary accessories, including power supplies, HDMI transmitters, switches, and cable management solutions.

● Perform wall patching, painting, and remove any excess furniture.

Building 17, Room 202

Existing Equipment in Room 202:

● Four (04) LED displays, approximately 65”.

● One (01) additional mobile Samsung LED display, as needed.

● Eight (08) Applause rectangular tables, white laminate finish, approximately 72" x 30" (specs below).

● Two (02) semi-circle end tables, approximately 60".

● Sladr Black Chairs with headrests, mesh backs, and adjustable armrests.

● Media cabinet for A/V control equipment.

● Cat 6 network cabling, to be installed or activated as needed.

Scope of Work for Room 202:

● Wireless Presentation System:

● Purchase 4K wireless presentation system with HDMI input/output, device mirroring, and multi-device support.

● System must fully integrate with room displays and existing network, offer secure transmission, and support for both controlled and open collaboration modes.

● Matrix Switcher and Control:

● Purchase a 10x8 matrix switcher with scalable output rates up to 4K, supporting audio, video, and room system control. Capabilities/specs should be same as Extron DTP Crosspoint 108 4K.

● Ceiling Microphone and Room Audio:

● Purchase ceiling microphone array for clear audio capture, comparable to or equivalent to

Shure MXA920.

● Touchscreen Control System:

● Purchase a touchscreen controller, approximately 12", to control video, audio, lighting, shades, HVAC, security, and other systems, with dual Ethernet ports.

● Camera Installation:

● Purchase two (2) conference cameras capable of UHD 4K/30 or 1080p/60 video capture, with at least 20x optical zoom, and integrate with the existing network.

● Furniture:

● Purchase and assemble four (4) additional 72” x 30” white tables and 24 rolling black office chairs with headrests, mesh backs, and movable arm rests chairs that match existing furniture (see images and specs below of existing furniture to match).

● Purchase necessary accessories, including power supplies, HDMI transmitters, switches, and cable management.

● Perform wall patching and painting as needed.

Building 17, Room 214

This room will be repurposed as a collaborative kitchen and lounge area for casual meetings or impromptu breakout sessions.

Scope of Work for Room 214:

● Furniture/Equipment:

● Purchase and install furniture for small space discussion and eating, including the following or similar to fit the space of the room and aesthetics (see links below for style preferences):

● Two (2) or more lounge chairs for a casual discussion area.

● Dining table, approximately 86", with seating capacity for up to eight people, including a bench and accompanying chairs.

● Counter table (prefer 24” width) with stools for up to six.

● Area rug to replace existing 12’ x 18’ area rug.

● Floor lamp(s) to provide ambient lighting.

● Counter-height table/island (~48” x no more than 32” deep x 36 High) to extend kitchen counter space.

● 3-door, freezer-bottom, energy-compliant refrigerator to fit inside counter opening (6’h x

3’w x ~2’ to counter), prefer stainless steel finish.

● Decor:

● Purchase faux potted plant/tree and install framed wall art.

● Perform wall patching and painting as needed.

● Remove excess furniture currently in the room.

Building 17, Room 210A and 214B

Scope of Work for Room 210A:

● Purchase and install mounting hardware for a 65” Samsung display monitor.

Scope of Work for Room 214B:

● Purchase and install mounting hardware for a 65” Samsung display monitor.

● Paint walls and perform patching and repair as needed.

Place of Performance

NASA Aeronautics Research Institute Building 17 Second Floor Moffett Field, CA Building 17, Floor 2 layout

Additional Notes

● Personnel must have government-issued Real ID to enter the NASA Ames Research Park.

● The building does not have an elevator or ADA access, and all work will be performed on the second floor.

● All purchases must comply with federal requirements for energy star efficiency and EPA recommendations.

Existing table specs we would like to match:

OFS Brands Inc.

Applause 72x30 Rectangle Top

• TFL Laminate FrostyWhite (FW2)

• Matching Edge Finish (H5H)

• No Modesty

• No Cutouts

• Set of 2 Connector Brackets

• Deuce Center Flip & Nest Base (set of 2) (ANC)

• Black Caster (standard)

• Luster Grey (MSL)

• Polished Aluminum (PAL)

Slader Chair

Carbon Frame with black nylon base Overall dimensions: 27.5"W x 27.5"D x 40.25 - 44.25"H Seat dimensions: 20"W x 18"D x 17.5-21.5"H Mesh back with upholstered seat Back frame designed for hanging bags up to 20 lbs.

Movable arm rests Ergonomic

Links for style preferences for Room 214:

https://www.litfad.com/modern-rectangle-pine-solid-wood-top-footrest-bar-table-with-black-steel-trestle-base-s- 4485190.html?gad_source=1&gclid=Cj0KCQjw7Py4BhCbARIsAMMx- _IcRr2U7svNdPnnc57YxRKUBK9lgrfqjMHMucdL8rmtZUGNqEaH2mQaAgvMEALw_wcB https://www.westelm.com/products/paulo-bent-ply-leather-chair-h2609/?pkey=s~paulo%20bent%20ply%20leather%20chair~20&position=0&sbkey=default https://www.westelm.com/products/anton-solid-wood-dining-table-h4231/?cm_src=WsiAitc&recstrat=AITC-

SBF%7CAITC-GRP-AFF-QNT-SBF

https://www.litfad.com/modern-rectangle-pine-solid-wood-top-footrest-bar-table-with-black-steel-trestle-base-s-4485190.html?gad_source=1&gclid=Cj0KCQjw7Py4BhCbARIsAMMx-_IcRr2U7svNdPnnc57YxRKUBK9lgrfqjMHMucdL8rmtZUGNqEaH2mQaAgvMEALw_wcB https://www.litfad.com/modern-rectangle-pine-solid-wood-top-footrest-bar-table-with-black-steel-trestle-base-s-4485190.html?gad_source=1&gclid=Cj0KCQjw7Py4BhCbARIsAMMx-_IcRr2U7svNdPnnc57YxRKUBK9lgrfqjMHMucdL8rmtZUGNqEaH2mQaAgvMEALw_wcB https://www.litfad.com/modern-rectangle-pine-solid-wood-top-footrest-bar-table-with-black-steel-trestle-base-s-4485190.html?gad_source=1&gclid=Cj0KCQjw7Py4BhCbARIsAMMx-_IcRr2U7svNdPnnc57YxRKUBK9lgrfqjMHMucdL8rmtZUGNqEaH2mQaAgvMEALw_wcB https://www.westelm.com/products/paulo-bent-ply-leather-chair-h2609/?pkey=s%7Epaulo%20bent%20ply%20leather%20chair%7E20&position=0&sbkey=default https://www.westelm.com/products/paulo-bent-ply-leather-chair-h2609/?pkey=s%7Epaulo%20bent%20ply%20leather%20chair%7E20&position=0&sbkey=default https://www.westelm.com/products/anton-solid-wood-dining-table-h4231/?cm_src=WsiAitc&recstrat=AITC-SBF%7CAITC-GRP-AFF-QNT-SBF https://www.westelm.com/products/anton-solid-wood-dining-table-h4231/?cm_src=WsiAitc&recstrat=AITC-SBF%7CAITC-GRP-AFF-QNT-SBF