2023 07 12 Presentation Industry Day Briefing.pdf

July 12, 2023

Industry Briefing

Consolidated Agency Technology Transfer Services (CATTS)

Draft Request for Proposal (DRFP)

80MSFC23R0012

▪ Introductions

▪ Purpose of the industry briefing:

• Highlight acquisition requirements

• Highlight key/unique aspects of the solicitation

• Serve as an aid in preparation of proposals

• Provide an overview of site performance locations

Welcome

Consolidated Agency Technology Transfer Services (CATTS)

▪ Ground Rules Amy Hiltabidel

▪ Requirements & Functional Overview Amy Hiltabidel

▪ Procurement Overview Jesica Pugh Henderson

▪ Price Templates Overview Kimberly O’Donnell

▪ Concluding Remarks Amy Hiltabidel

Agenda and Presenters

▪ Ensure microphones are muted and remain muted.

▪ No video/voice recording.

▪ Remarks and explanations at this industry briefing do not alter and/or qualify the terms of the solicitation (i.e., the solicitation rules).

Ground Rules

▪ Comments and questions regarding the DRFP shall be submitted in writing to the procurement point of contact designated in the provision entitled MSFC 52.205-90, Designated Point of Contact.

▪ No oral questions will be addressed during the presentation. Submit all questions in writing to the designated procurement point of contact.

▪ An assessment of all comments and questions will be made by the Government.

▪ Incorporation of industry comments and questions in the Final RFP is at the discretion of the Government. Changes will be identified in the Final RFP change log.

Comments and Questions

▪ All questions/comments shall be submitted electronically no later than 5:00 p.m. Central Time July 19, 2023, as specified in MSFC 52.205-90, Designated Point of Contact.

▪ The industry briefing charts and a list of firms attending the industry briefing will be posted to SAM.gov (formerly fedbizopps).

Comments & Questions, cont.

Requirements & Functional Overview

Consolidated Agency Technology Transfer Services (CATTS) 7

▪ The purpose of the industry briefing is to highlight key requirements of the DRFP in order to facilitate a greater understanding of the forthcoming acquisition.

• Highlight acquisition requirements

• Highlight key/unique aspects of the solicitation

• Serve as an aid in preparation of proposals

• Provide an overview of remote work

▪ The resulting contract will provide services to support NASA’s Technology Transfer Program

▪ The following chart contains a list of the specific document numbers and titles of policy and procedural documents frequently used and referenced by the Technology Transfer Program:

Program Overview

Program Overview, cont.

Consolidated Agency Technology Transfer Services (CATTS)

Document Title

NAII 2190.1 NASA Advisory Implementing Instructions: NASA Export Controls Operations Manual

NFS 1827 Patents, Data, and Copyrights

NID 2540.138 Acceptable Use of Government Furnished Information Technology Equipment, Services and Resources

NPD 2090.6 Authority to Enter into License Agreements and Implementation of Licensing Authority

NPD 2091.1 Inventions Made by Government Employees

NPD 2092.1 Royalties or Other Payments Received by NASA from the Licensing or Assignment of Inventions

NPD 2190.1 NASA Export Control Program

NPD 2200.1 Management of NASA Scientific and Technical Information

NPD 2540.1 Acceptable Use of Government Furnished Information Technology Equipment, Services and Resources

NPD 4200.1 Equipment Management Program

NPR 1441.1 NASA Records Management Program Requirements

NPR 1450.10 NASA Correspondence Management and Communications Standards and Style

NPR 2092.1 Distribution of Royalties and Other Payments Received by NASA from the Licensing or Assignment of Inventions

NPR 2190.1 NASA Export Control Program

NPR 2210.1 Release of NASA Software

NPR 2800.2 Information and Communication Technology Accessibility

NPR 2810.7 Controlled Unclassified Information

NPR 7120.8 NASA Research and Technology Program and Project Management Requirements

NPR 7500.2 NASA Technology Transfer Requirements

▪ Current services are provided as summarized in Attachment L-3 Background and Historical Information of the solicitation.

▪ Current contracts being immediately consolidated into the CATTS Effort include:

Program Overview, cont.

Consolidated Agency Technology Transfer Services (CATTS)

Center Contract

Number Contractor

Contractor Socio-

Economic Status

Contract

Type

Contract

Value

Agency 80MSFC18D0007 Acuity Edge HUBZone FFP $10,230,579

MSFC 80MSFC18C0040 Acuity Edge HUBZone FFP $1,769,421

SSC

80SSC019D0029

80SSC021F0012

University of Southern

Mississippi

Not for

Profit FFP $444,500

SSC

80SSC019D0029

80SSC021F0026

University of Southern

Mississippi

Not for

Profit FFP $128,020

▪ Center contracts with a possibility of joining the CATTS future efforts may include:

Program Overview, cont.

Consolidated Agency Technology Transfer Services (CATTS)

Center Contract Number Contractor Contractor

Socio-Economic Status

Contract

Type Contract Value

ARC NNA14AB2C KBR WYLE SERVICES, LLC

Other than small business

CPFF $ 13,995,400.40

AFRC No current contract NA NA NA NA

GRC NNC16CA11C

ALCYON TECHNICAL

SERVICES (ATS) JV, LLC

Women-owned Small

Business

CPFF $ 6,708,099.52

GSFC 80GSFC21C0064 N4 SOLUTIONS, LLC 8(a) FFP $ 1,408,930.93

JSC

NNJ13HA01C

JACOBS TECHNOLOGY INC.

Other than Small

Business

CPAF $ 3,860,274.58

KSC 80KSC017C0012 AMENTUM SERVICES, INC.

Other than Small

Business CPFF $ 4,867,787.88

LaRC 80LARC18C0002

ALUTIIQ FUSION JOINT

VENTURE 8(a) FFP $ 4,254,477.25

Work Breakdown Structure

Consolidated Agency Technology Transfer Services (CATTS)

*Reference RFP Attachment J-1

1.0 Contract Scope

2.0 Management and

Reporting Requirements

3.0 Technology Transfer

Reports

4.0 Technology Transfer Services

5.0 Export

Control

6.0 Indefinite-

Delivery, Indefinite-

Quantity

3.1 Technology Triage

Reports

3.2 Technology Screening

Reports

3.3 Commercial

Technology Assessment Reports

3.4 Technology

Opportunity Sheets

3.5 Patent Maintenance

Fee Triage Analysis

3.6 Direct Marketing (Low

Intensity) Service

3.7 Direct Marketing

(Medium Intensity) Service

3.8 Direct Marketing

(High Intensity) Service

3.9 Draft Export Control

Review Memorandums

2.1 Management

2.2 Data Deliverables

2.3 Phase-In & Close-

Out/Phase-Out

4.1 Technology Transfer Policy

and Strategy Support

4.2 In-Reach to NASA

Inventors

4.3 Processing of New

Technology Reports and Contract Closeout Activities

4.4 Marketing of Patented

NASA Technologies / Software Catalog

4.5 Support for Licensing of

NASA patented Technologies

4.6 Patent Portfolio

Maintenance (Maintenance Fees)

4.7 Royalties Management

4.8 Software Release and

Software Usage Agreement Processing

6.1 Additional Support

6.2 Special Studies

6.3 Special Events

4.9 Document and

Distribute Technology Transfer Success Stories

4.10 Regional

Entrepreneurial Engagement (T2X)

4.11 NTTS Data Integrity, Data Mining, Metrics & Operation

4.12 Award Nomination

4.13 Technology Transfer

Training

▪ This Performance Work Statement (PWS) defines program support requirements for the National Aeronautics and Space Administration (NASA) Technology Transfer Program (T2P) by consolidating all legacy field Center technology transfer support services into this enterprise contract.

▪ NASA is directed through the National Aeronautics and Space Act of 1958 to “provide for the widest practicable and appropriate dissemination of information concerning its activities and the results thereof.”

▪ The mission of the NASA T2P is to identify and protect, as prescribed in NFS 1827, NASA’s intellectual property with commercial potential and transfer those technologies through patent licensing agreements, software usage agreements, and related technology transfer partnerships with entrepreneurs, companies, universities, non-profits, business incubators and innovation ecosystems, and state and local governments.

▪ CATTS will be comprised of Mission Core Services described in PWS 3.0, 4.0, and 5.0 and IDIQ Services described in PWS 6.0.

▪ CATTS work will be conducted in the United States and primarily virtually using Agency collaboration tools.

1.0 Scope of Work

▪ Maintain communication with each supported organization and alert the contracting officer (CO), contracting officer’s representative (COR), Center Technology Transfer Officer (CTTO) or other designated Technical Monitor(s) (TM) of any problems that may prevent the contractor from meeting established deliverable schedules and mission requirements.

▪ Data Deliverables are outlined in 2.2 and further described in J-2, Data Procurement Document (DPD) 1816.

▪ Please note that phase-in activities are limited to 30 days unless industry believes additional time is needed.

2.0 Management and Reporting Requirements

▪ Section 3.0 describes the content, format, and delivery schedule for a variety of reports the T2P uses to inform decisions. These reports are written and researched by subject matter experts in fields related to the invention. These include:

• Technology Triage Reports: pre-populated form in the T2P database called

NASA Technology Transfer System (NTTS). Captures high-level information on inventors, software elements, ownership, public disclosures, related inventions, estimated technology readiness level (TRL), and initial thoughts on commercialization including applications, potential benefits, potential licensees, and market interest.

• Technology Screening Reports: for inventions the Government is considering patenting, technology screening reports provide more detailed information on the invention and an assessment of the commercial potential of the invention based on secondary market research. This report also notes licensing potential which helps inform the patenting decision.

3.0 Technology Transfer Reports

• Commercial Technology Assessment Reports: this report is an in-depth analysis of the invention and its commercial potential. This report builds on the technology screening report and includes primary market research, analysis of the invention’s strengths and weaknesses as it relates to industrial benefits, and a summary of the invention’s market potential.

• Patent Maintenance Fee Triage Analysis: an analysis of a NASA-owned patent’s current status and its commercialization potential. This report helps inform the T2P on whether to pay a maintenance fee on a patent.

• Export Control Memoranda: draft export control memos on a variety of T2P products. Knowledge of export control regulations is essential.

• Technology Opportunity Sheets: two-page marketing sheet that provides a high-level overview of a NASA-owned patent or suite of patents, potential benefits, potential applications, technical description of the technology, and images. Examples can be found on the T2P website:

technology.nasa.gov/patents.

3.0 Technology Transfer Reports, cont.

▪ Direct Marketing Services: lead generation service requiring direct contact with potential licensees that may have been identified in the technology screening and/or technology commercialization assessment reports described previously.

• Potential licensees may be identified using other means including contractor’s contacts and/or T2P contacts.

• Contacts interested in licensing are then to be coached on using NASA’s Automated Technology Licensing Application System (ATLAS). The level of service requested is directly related to the number of contacts reached:

o Low Intensity: minimum of 15 potential licensing contacts;

o Medium Intensity: minimum of 50 potential licensing contacts;

and, o High Intensity: minimum of 100 potential licensing contacts.

Appendix A Estimated Annual Deliverables to be

Provided under Section 3.0

Consolidated Agency Technology Transfer Services (CATTS)

PWS Deliverable Quantity

3.1 Technology Triage Reports (TTR) 500+

3.2 Technology Screening Reports (TSR) 125+

3.3 Commercial Technology Assessment Reports (CTAR) 60+

3.4 Technology Opportunity Sheets (TOPS) 90+

3.5 Patent Maintenance Fee Triage Analysis (PMFTA) 290+

3.6 Direct Marketing Service (Low Intensity) – DM-L 9+

3.7 Direct Marketing Service (Medium Intensity) – DM-M 9+

3.8 Direct Marketing Service (High Intensity) – DM-H 9+

3.9 Export Control Classification Memorandums for Tech Transfer 40+

3.10 Export Control Review Analyses & Memorandums for Other Programs

410+

▪ PWS section 4.0 describes the services that are to be performed by individuals on the CATTS contract.

• This supports PWS section 3.0 which describes the various reports/deliverables the T2P uses to inform decisions.

▪ Services provided as described in section 4.0 help support a robust Technology Transfer Program, provide daily operations of T2P programs and products, and ensure responsiveness to all T2P’s customers including inventors, other NASA personnel, the public, potential licensees, and NASA’s commercialization partners.

4.0 Technology Transfer Services

▪ Export Control Review services will be provided virtually in support Marshall Space Flight Center in its entirety.

▪ Knowledge of export control regulations is essential.

▪ Based on anticipated occasional onsite activity support, it is expected that the contractor personnel (i.e., 2 WYE) supporting this activity reside within the commuting distance of MSFC. NASA will not reimburse commuting expenses associated with supporting PWS 5.0.

5.0 Export Control Review

The Contractor shall provide the services as defined in this Performance Work Statement and provide the skill mix specified to meet the requirements as defined in Attachment J-1 PWS.

Appendix B Center-Specific Mission

Requirements

Consolidated Agency Technology Transfer Services (CATTS)

Center Labor Category Base Contract

HQ MSFC SSC

All Program Manager / Contractor Supervisor 1.0 HQ Technology Transfer Subject Matter Expert (SME) 1.5 HQ Technology Transfer Commercialization Engineer 3.0 HQ Technology Commercialization Manager II 2.0 HQ Documentation Specialist Technical I - Spinoff 1.0 HQ Documentation Specialist Technical II - Spinoff 5.0 HQ Graphics Designer 1.0 HQ Data Specialist 1.0 HQ Data Architect I - NTTS Operations Center 1.0 HQ Data Architect II - NTTS Operations Center 1.0 HQ NTTS Requirements/Documentation/Scheduling 1.0 HQ Agency Marketing Manager 1.0 HQ Agency Marketing/Supervisor 1.0 HQ Agency T2 Program Coordinator 1.0 HQ Agency T2X Program Coordinator 1.0 HQ T2X Communications Director 1.0 HQ Technology Transfer Intern 1.0 MSFC Export Control Specialist I 1.0 MSFC Export Control Specialist II 1.0 MSFC Technology Commercialization Manager I 2.0 MSFC Technology Commercialization Manager II 2.0 MSFC Technology Commercialization Manager III 1.0 MSFC Data Specialist 1.0 MSFC Technology Transfer Intern 1.0 SSC Technology Applications Specialist 1.0 SSC Technology Data Systems Specialist 2.0 SSC Technology Transfer Intern 1.0

▪ Special Consideration: Historical Background Data/Use of Technology Transfer Subject Matter Experts in performance of PWS 3.0:

• NASA develops technology that can be useful to many industries.

• As outlined on the NASA Technology Transfer Program website (technology.nasa.gov), its intellectual property portfolio spans the following categories: communications, electrical, environment, medicine and biotechnology, mechanical and fluid systems, aerospace, instrumentation, manufacturing, materials and coatings, sensors, optics, information technology and software, power generation, propulsion, and robotics.

• As opposed to having a subject matter expert (SME) in each of these categories full-time, the contractor will arrange consulting agreements with several SMEs in these and other categories that can be called upon as needed to perform the various assessments, screenings, interviews, and reports outlined in the Performance Work Statement section 3.0.

Appendix B Center-Specific Mission

Requirements, cont.

▪ Special Consideration: Historical Background Data/Use of Technology Transfer Subject Matter Experts in performance of PWS 3.0, continued:

• Offerors should note that Attachment J-1, Performance Work Statement, Appendix B, Center-Specific Mission Requirements, reflects 1.5 SMEs as necessary staffing to fulfill the requirements of the PWS and which are priced as part of the total Mission Core price.

• The 0.5 WYE reflected in the Attachment consists of the hours to be utilized to leverage the cadre of SME labor over the course of the contract year.

• The price associated with this 0.5 WYE should be based on the costs associated with utilization of this workforce over a given contract year based on a composite rate considering the various types of SME expertise which may be leveraged.

• The selected offeror will be responsible for tracking the hours expended to ensure that the SME labor utilized does not exceed the productive hours associated with the 0.5 WYE for each contract year.

• See DRD 1816MA-005 “Monthly Progress Report”, Section 15.3, Item “f”, “Number of productive hours expended per consultant labor category” (see Attachment J-1, Appendix B, Technology Transfer Subject Matter Expert (SME) .5 WYE per contract year)”.

Appendix B Center-Specific Mission

Requirements, cont.

▪ Additional support may be requested by Technology Transfer Offices at other NASA Centers.

▪ Services that can be ordered include:

• Tasks and support described in PWS sections 3.0 and 4.0;

• Special studies that may be in support of NASA’s other mission directorates and other Government agencies;

o These include benchmarking best practices and technology commercialization assessment reports for technologies developed at other Government agencies

• Special Events: Plan, coordinate, and execute in-person events

6.0 IDIQ Services

Procurement Overview

Jesica Pugh Henderson

Procurement Member

Consolidated Agency Technology Transfer Services (CATTS) 26

▪ Contract information:

• Contract Type: Firm-fixed-price (FFP) hybrid mission core with indefinite-delivery, indefinite-quantity (IDIQ) task orders

• NAICS Code: 541990 - All Other Professional, Scientific, and Technical Services

• Size Standard:$19.5M

• This acquisition is designated as a HUBZone small business set aside.

Contracting Approach

Contract will include a thirty-day phase-in period, one-year base period, and four one-year options as follows:

*Overlaps the predecessor contract

Period of Performance

Consolidated Agency Technology Transfer Services (CATTS)

Phase-In Period May 1, 2024- May 31, 2024*

Base Period June 1, 2024- May 31, 2025

Option Period 1 June 1, 2025- May 31, 2026

Option Period 2 June 1, 2026- May 31, 2027

Option Period 3 June 1, 2027- May 31, 2028

Option Period 4 June 1, 2028- May 31, 2029

FAR 52.217-8 -Option to Extend Services

June 1, 2029- November 30, 2029

▪ Reference clause entitled MSFC 52.237-91, Place of Performance

The services performed under this contract will primarily be performed at remote locations supporting the following centers: Ames Research Center (ARC), Mountain View, CA; Armstrong Flight Research Center (AFRC), Edwards Air Force Base, CA; Glenn Research Center (GRC), Cleveland, OH;

Johnson Space Center (JSC), Houston, TX; Kennedy Space Center (KSC), Merritt Island, FL; Marshall Space Flight Center (MSFC), Huntsville, AL;

Stennis Space Center (SSC), Bay St. Louis, MS; including Component Facilities and Technical & Service Support Centers, or alternate place of performance, as approved in writing by the contracting officer.

NOTE: The locations specified above include those locations which will or may be supported as either mission core services or IDIQ effort if so required with potential for on-center support.

Place of Performance

Consolidated Agency Technology Transfer Services (CATTS) 29

▪ Government Premises – Physical And Logical Access And Compliance With Procedures

• MSFC 52.204-91 SECURITY AND BADGING REQUIREMENTS (NOV 2016)

• Selected offeror will work with the appropriate NASA center’s badging office to obtain badges for remote employees.

Special Clauses

▪ 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION

(NOV 2021) indicates that the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Special Provisions https://www.acquisition.gov/content/part-15-contracting-negotiation

Small Business Objectives

32Consolidated Agency Technology Transfer Services (CATTS)

▪ The CATTS acquisition has been designated as HUBZone set-aside and will include 52.219-3 NOTICE OF HUBZONE SET-ASIDE OR SOLE SOURCE AWARD

(DEVIATION 19-02A).

▪ HUBZone small business concern, as used in this clause, means a small business concern, certified by the Small Business Administration (SBA), that appears on the List of Qualified HUBZone Small Business Concerns maintained by the SBA ( 13 CFR 126.103).

▪ HUBZone means a historically underutilized business zone, which is an area located within one or more:

• (1) Qualified census tracts;

• (2) Qualified non-metropolitan counties;

• (3) Lands within the external boundaries of an Indian reservation;

• (4) Qualified base closure areas;

• (5) Redesignated areas; or

• (6) Qualified disaster areas.

https://www.govinfo.gov/content/pkg/CFR-2019-title13-vol1/xml/CFR-2019-title13-vol1-sec126-103.xml

▪ Training for employees and subcontractors shall be the responsibility of the contractor.

▪ MSFC is not obligated to provide training to contractor personnel.

▪ MSFC 52.223-97, MANDATORY AND REQUIRED TRAINING, requires that all onsite personnel complete training courses (or approved equivalent) as well as any future training requirements mandated by MSFC. The clause provides a link to the required training courses, accessible by the selected contractor.

Required Training

Required Training, cont.

Consolidated Agency Technology Transfer Services (CATTS)

Course Title Frequency

Cybersecurity and Sensitive Unclassified Information Annually

SHE 101/MSFC SHE Program 60 Days of Hire for New Employees & if

Employee has a 5 Year Break in Service

SHE 102/MSFC SHE Program Refresher Training Annually

Annual Security Refresher Training Annually

SHE 118 MSFC SHE Training for Managers/Supervisors

(Contractor Supervisors/Managers) One Time

SHE 152 Hazard Identification & Warning System One Time

▪ Phase-In will be no longer than 30 days, occurring prior to contract commencement on May 1, 2024.

▪ Phase-in activities will be via a FFP CLIN 001 in accordance with the selected offeror’s proposed phase-In plan. The phase-in price will be limited to no more than $50,000.

▪ The phase-in period will require submission of numerous data deliverables as specified in Attachment J-2, Data Procurement Document (DPD).

Contract Phase-in

▪ Phase-In requirements include:

• Accomplish all tasks required to begin work to include, but not limited to, managing an orderly transition, hiring personnel, obtaining personnel badges and clearances, training personnel, and scheduling performance of work necessary to ensure the effective transfer of effort from the predecessor contractor.

• Provide all data deliverables due during the phase-in period as specified in Attachment J- 2, Data Procurement Document, and obtain any necessary approvals:

o Government Property Management Plan, o Management Plan, and o Offsite SHE Plan.

Contract Phase-in, cont.

▪ Participate in meetings with the predecessor contractor and the Government to identify and discuss problems or areas requiring attention during the phase-in period.

▪ Receive and store legacy data from contracts phasing into the pending contract effort.

▪ Actively cooperate with the Government in completing any systems/compliance reviews that may be required prior to award including expedient implementation of any necessary corrective action.

▪ Ensure implementation of any requirements agreed to during discussions, if applicable, that are required by contract full assumption (i.e., May 1, 2024).

Contract Phase-in, cont.

▪ Submittal no later than 2:00 p.m., Central Time, September 28, 2023.

▪ Volumes to be submitted:

• Volume I - Mission Suitability Factor

• Volume II - Price

• Volume III - Past Performance

• Volume IV - Completed Contract

▪ The delivery of the Past Performance volume is requested prior to the specified due date and time for receipt of proposals. However, early submission is neither required nor a pre-requisite for proposal submission, provided that all volumes are submitted prior to the date and time specified above. The offeror must submit a complete proposal on time and ensure all required fill-ins, as highlighted in yellow, in the RFP are completed.

Proposal Submission Guidelines

Page Limitations

Proposal Submission Guidelines, cont.

Consolidated Agency Technology Transfer Services (CATTS)

Proposal Section Page Limit Proposal Subsection

Volume I:

Mission

Suitability 30 Pages For volume contents, see Section L, Factor I - Mission Suitability Volume Instructions

Volume II: Price No Page Limit For volume contents, see Section L, Volume II - Price Factor Instructions

Volume III: Past Performance

30 Pages

For volume contents, see Section L, Factor III – Past Performance Volume Instructions

Each Attachment L-2, Past Performance Questionnaire, submitted separately and directly to the Government, does not count against this volume’s page limitation.

Volume IV:

Contract

Instructions No Page Limit For Volume contents, see Section L, Volume IV - Contract Instructions

▪ Past Performance Questionnaire is excluded from the Past Performance volume page limitation. Total Compensation Plan information required by the Mission Suitability volume to be included in the Price volume does not count against the Mission Suitability volume page limitation. There are no other exclusions from the page limitations established for the page limited volumes.

▪ Information that can be construed as belonging in a page-limited volume but is submitted in an unlimited page limit volume will be counted against the page-limited volume.

▪ Pay close attention to page limitations and other instructions as failure to comply may impact proposal acceptability and evaluation.

Proposal Submission Guidelines, cont.

▪ Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

▪ Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box.

▪ Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

▪ The Final RFP will include an EFSS Box System Link to allow for “drag and drop” submission of proposals.

▪ Offerors are encouraged to submit proposals at least 24 hours prior to the due date specified in the solicitation to allow for resolution of any submission issues experienced by the offeror or applicable subcontractors.

▪ This competitive acquisition will be conducted in accordance with FAR Part 15 and NASA FAR Supplement (NFS) Part 1815. Evaluation of offers will be conducted in accordance with NFS Subpart 1815.370, NASA source evaluation boards.

▪ A best value tradeoff process will be performed between the factors of Mission Suitability, Price, and Past Performance.

▪ In accordance with FAR Subpart 15.304(e), the relative importance of these factors is: Mission Suitability, Price, and Past Performance are considered essentially equal to each other. Mission Suitability and Past Performance, when combined, are significantly more important than Price.

Evaluation Factors for Award

▪ Subfactor 1: Technical Approach:

• TA-1: Technical Approach

• TA-2: Technology, Innovations, and Process Improvement

• TA-3: Technical Risk Approach

▪ Subfactor 2: Management and Compensation Approach (MCA)

• MCA-1: Management and Total Compensation Approach

• MCA-2: Business Approach

• MCA-3: Organizational and Teaming Structure

• MCA-4: Contract Phase-In and Phase-Out Approach

• MCA-5: Management and Compensation Risk Approach

44Consolidated Agency Technology Transfer Services (CATTS)

Subfactor Points

Technical Approach 500

Management and Compensation Approach 500

Total 1,000

Mission Suitability

▪ Critical submission elements:

• Transmittal Letter

• Signed SF33

• Complete resubmission of all contract sections and attachments with offeror fill-ins complete. Volumes shall be submitted in entirety to include all Section A-J pages and attachments. DO NOT submit only those pages with offeror fill-ins.

• Organizational Conflict of Interest (OCI) Plan

• A listing of all current NASA contracts (includes contracts and subcontracts for the prime offeror and all subcontractors) with a contracting officer point of contact (i.e., name, phone number, and email address) for each member of the offeror's team.

45Consolidated Agency Technology Transfer Services (CATTS)

Contract Volume

▪ Critical submission elements, continued:

• Responsibility information

• JV Agreement (if applicable)

• Mentor-Protégé Agreement (if applicable)

• Table delineating any exceptions, deviations, and/or conditional assumptions taken with respect to this solicitation in accordance with provision MSFC 52.215-90, Summary of Deviations/Exceptions. Any exceptions, deviations, and/or conditional assumptions taken with respect to Price volume instructions or requirements shall be in provided Section 1 of that volume.

46Consolidated Agency Technology Transfer Services (CATTS)

Contract Volume, cont.

▪ The Government will perform a price analysis of all responsive proposals received in accordance with FAR 15.305(a)(1) and FAR 15.404-1, Proposal Analysis Techniques.

▪ Consistency between the Mission Suitability factor and the Price factor volumes will be considered in determining if the offeror’s proposed price is fair and reasonable.

Additionally, failure by an offeror to provide all required Excel Pricing Model data (e.g., IDIQ labor rates for all labor categories for all years of performance, for all Centers, if multiple) could adversely impact the offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable (see NFS 1815.305- 70(a)(3)).

▪ For evaluation purposes, the total price will be established as: the sum of (1) the phase-in services price; (2) the mission core services price for the contract period of performance, including all options; and (3) an indefinite-delivery, indefinite-quantity (IDIQ) price using the offeror-provided fully burdened rates applied to a pre-populated estimate of labor hours for each labor category, for each Center, for the contract period of performance, including all options. (See Excel Pricing Model (EPM) Tab A-1, Summary of Total Price).

Price Evaluation

▪ For the purpose of evaluating the option to extend services (i.e., FAR 52.217-8), the Government will determine the six-month price by prorating the price proposed for the last year of mission core services (i.e., CLIN TBD).

▪ The proposed Phase-in services' price performance period, established as a separate firm-fixed-price (FFP) contract line-item number within the FFP mission core services value, will be performed concurrent with the incumbent contract.

▪ Price information provided in this volume will constitute the offeror's proposal submission for price comparison purposes. If inconsistencies are identified by the Government between Volume – II Price and Volume IV - Contract, the contract will be revised prior to execution by the contracting officer to reflect the values specified in this volume.

Price Evaluation, cont.

▪ In accordance with FAR 15.305(a)(2) and NFS 1815.305(a)(2), the offeror’s past performance, including relevant federal, state, and local government and private contracts, and the past performance of any proposed subcontractors and individual joint venture partners, if applicable, will be evaluated.

▪ The past performance evaluation is an assessment of the Government’s confidence in the offeror’s ability to perform the solicitation requirements with consideration given to relevant past performance (i.e., size, content, and complexity).

▪ The offeror’s past performance references shall be limited to no more than five (5) described contracts and/or subcontracts, including those of any proposed subcontractors. At least two past performance references should be for the offeror.

Past Performance Evaluation

▪ This evaluation will be based on the information provided by the offeror in their Past Performance volume. However, the Government will also consider the Contractor Performance Assessment Reporting System (CPARS) database records, completed past performance questionnaires, and any other relevant information obtained independently by the Government.

▪ Findings may be assessed in accordance with the definitions provided in the Agency provision entitled “Factor I- Mission Suitability Volume Evaluation,” paragraph (c). Additionally, an aspect of the proposal that neither increases nor decreases the likelihood of successful contract performance will be deemed adequate.

Past Performance Evaluation, cont.

▪ This factor will not be numerically scored; however, Offerors will be assigned a confidence rating as follows:

• Very High Level of Confidence

• High Level of Confidence

• Moderate Level of Confidence

• Low Level of Confidence

• Very Low Level of Confidence

• Neutral

Past Performance Evaluation, cont.

▪ Section L FACTOR III – PAST PERFORMANCE VOLUME INSTRUCTIONS, paragraph (c) states-

• Offerors which are joint ventures (JVs) should provide at least two of the five past performance referenced contracts required above in the name of the JV.

• If the JV is newly established and cannot provide past performance referenced contracts in the name of the JV, then past performance referenced contracts from individual partners of the JV should be submitted for consideration, not to exceed a combined total of five referenced contracts.

• Two past performance referenced contracts should be provided for the JV managing partner.

Past Performance Evaluation of JVs

▪ Section M FACTOR III – PAST PERFORMANCE VOLUME EVALUATION, paragraph (b) states-

• If an offeror is a new joint venture (JV) without a past performance record, past performance will be evaluated for each individual JV partner for which a referenced contract is submitted, in accordance with the relevancy thresholds established for the offeror.

• References for protégé members of any proposed mentor-protégé JV agreement will be evaluated in accordance with the relevancy thresholds established for proposed subcontractors (see 13 C.F.R. § 125.8(e)).

• Participation of an individual JV partner in another JV will be evaluated provided that the partner's sole effort is clearly described and meets established relevancy criteria.

Past Performance Evaluation of JVs, cont.

• 13 CFR § 125.8 (e) states-

(e) Capabilities, past performance and experience. When evaluating the capabilities, past performance, experience, business systems and certifications of an entity submitting an offer for a contract set aside or reserved for small business as a joint venture established pursuant to this section, a procuring activity must consider work done and qualifications held individually by each partner to the joint venture as well as any work done by the joint venture itself previously. A procuring activity may not require the protégé firm to individually meet the same evaluation or responsibility criteria as that required of other offerors generally. The partners to the joint venture in the aggregate must demonstrate the past performance, experience, business systems and certifications necessary to perform the contract.

• 13 CFR § 124.513 (f) states –

(f) Capabilities, past performance, and experience. When evaluating the capabilities, past performance, experience, business systems, and certifications of an entity submitting an offer for an 8(a) contract as a joint venture established pursuant to this section, a procuring activity must consider work done and qualifications held individually by each partner to the joint venture as well as any work done by the joint venture itself previously. A procuring activity may not require the 8(a) Participant to individually meet the same evaluation or responsibility criteria as that required of other offerors generally. The partners to the joint venture in the aggregate must demonstrate the past performance, experience, business systems, and certifications necessary to perform the contract.

Price Forms Overview

Kimberly O’Donnell Pricing Team Representative

56Consolidated Agency Technology Transfer Services (CATTS)

▪ All offerors shall submit a Price volume. Additionally, in accordance with FAR 15.404-3(c)(2), all proposed major subcontractors, to include interdivisional and/or intra-company effort as defined in Section L, Factor III – Past Performance Volume Instructions, paragraph (b), shall submit a complete Price volume.

▪ In accordance with sound business practices and applicable labor laws, the offeror and major subcontractors shall propose reasonable labor rate increases for labor rates not defined by Forward Pricing Rate Agreement (FPRA). The Government has provided uniform rates of change for Calendar Years 2024 through 2028 as provided in Table L-2, Escalation Rates.

▪ Should an offeror determine the need for a different annual escalation rate, an explanation and justification shall be provided. This explanation shall include the rationale and methodology used for the annual escalation rate development, including escalation assumptions, sources of projections, and a description of the projected rate.

Price Forms Overview

▪ The offeror and all major subcontractors shall provide a pricing narrative BOE that explains in detail all pricing and estimating techniques.

▪ The offeror and all major subcontractors shall submit one copy of their audited/unaudited financial statements and accompanying notes for the last three most recently completed fiscal years.

▪ If a proposed subcontractor objects to providing their Price volume to the offeror they may submit it directly to the Government by the date and time provided in the RFP.

▪ Offerors and subcontractors shall map each of their labor categories to a NASA Identified Labor Category.

58Consolidated Agency Technology Transfer Services (CATTS)

Price Forms Overview, cont.

▪ The Government will perform a price analysis of all responsive proposals received in accordance with FAR 15.305(a)(1) and FAR 15.404-1, Proposal Analysis Techniques.

▪ Consistency between the Mission Suitability factor and the Price factor volumes will be considered in determining if the offeror’s proposed price (Tab A) is fair and reasonable.

▪ Additionally, failure by an offeror to provide all required Excel Pricing Model data (e.g., indefinite-delivery, indefinite-quantity (IDIQ) labor rates for all labor categories for all years of performance) could adversely impact the offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable (see NFS 1815.305-70(a)(3)).

59Consolidated Agency Technology Transfer Services (CATTS)

Price Evaluation

▪ For evaluation purposes, the total price will be established as the sum of:

(1) the proposed phase-in services price; Maximum $50,000 for the 30-day phase in period.

(2) the mission core services price for the contract period of performance, including all options;

(3) an indefinite-delivery, indefinite-quantity (IDIQ) price using the offeror-provided fully burdened rates applied to a pre-populated estimate of labor hours for each labor category, for each Center, for the contract period of performance, including all options;

(4) For the purpose of evaluating the option to extend services (i.e., FAR 52.217-8), the Government will determine the six-month price by prorating the price proposed for the last year of mission core services;

(5) The proposed Phase-in services' price performance period, established as a separate firm-fixed-price (FFP) contract line-item number within the FFP mission services value, will be performed concurrent with the incumbent contract.

▪ Price information provided in this volume will constitute the offeror's proposal submission for price comparison purposes. If inconsistencies are identified by the Government between Volume – II Price and Volume IV - Contract, the contract will be revised prior to execution by the contracting officer to reflect the values specified in this volume.

60Consolidated Agency Technology Transfer Services (CATTS)

The offeror and applicable subcontractors must submit:

EPM – Excel Pricing Model

▪ Government- provided model for submission of the price (Attachment L-1). The EPM will be utilized as the Government evaluation tool.

▪ The EPM contains linking among the spreadsheets. However, use of external links (source data not provided to NASA) of any kind is prohibited.

▪ All electronic files associated with the EPM shall not contain hidden formulas or tables and shall not be locked or protected.

▪ The offeror shall not alter the Attachment L-1 price volume electronic spreadsheet file formats except for lengthening forms as appropriate or adjusting column widths, adding additional columns or rows, or correcting errors that would preclude the submission of an accurate proposal.

▪ The offeror is permitted to alter formulas, if necessary, in Attachment L-1, Excel Pricing Model.

▪ It is the offeror's responsibility to ensure that all data is properly accounted for in the price proposal in order to ensure an accurate proposal.

▪ The EPM workbook includes highlighted cells in yellow for manual input.

61Consolidated Agency Technology Transfer Services (CATTS)

Attachment L-1 EPM (Completed by offeror and major subcontractors):

▪ Index - Specific Instructions for each tab

▪ Tab A - Summary of Total Price

▪ Tab B - Summary of Mission Core Price

▪ Tab C – Subcontractor Fully Burdened Labor Rate Build-up

▪ Tab D1 – D10 IDIQ Model by Center

▪ Tab E - Productive Hours Per WYE Conversion Table

▪ Tab F -Business Information and Cognizant Audit Agency Points of Contact

These Excel worksheets are linked to each other, and these links should not be broken.

62Consolidated Agency Technology Transfer Services (CATTS)

▪ Tab A – Summary of Total Price for Phase-In, Labor, and Non-Labor Resources:

This tab is designed to summarize the total price (Phase-In, Labor cost for mission, IDIQ Model/scenario) for the entire contract effort. This tab is linked to other tabs within the workbook. Most of this tab will automatically populate once the other tabs have been completed.

▪ Offerors shall fill in the areas highlighted in yellow.

63Consolidated Agency Technology Transfer Services (CATTS)

Tab A Summary: (completed by Prime Offeror)

Note: the line has been modified to reflect the 6-month extension.

This will be included in the final RFP posting.

▪ Tab B – Summary of Mission Core Price

(1) (Col B - H) The Fully Burdened Labor Rate (FBLR) for every labor category that is proposed by the prime offeror. Offerors shall map each of their labor categories to a NASA Identified Labor Category. Offerors shall provide the base direct labor rate, fringe benefits/overhead, G&A, and profit to calculate the proposed FBLR.

(2) (Col I - Q) This section is used to incorporate any subcontractor FBLR by anticipated weight to develop the composite mission core rates by contract years. The prime offeror shall input any handling/profit proposed on subcontractors in cell C10.

(3) Column S indicates that the full 100% of the labor rate is accounted for in that line.

(4) Columns T - W include WYE by PWS and hours anticipated for mission.

(5) Column X calculates the dollars.

*Offerors shall fill in the areas highlighted in yellow

65Consolidated Agency Technology Transfer Services (CATTS)

Excerpt from Tab B shown below:

▪ Tab C - Subcontractor Fully Burdened Labor Rate Build-up: (completed by Subcontractor): This tab is designed for the designated subcontractors to build-up their rates proposed for mission in Columns A - I and IDIQ rates by Center in columns L-X. There is a section for each contract year in the rows below. The IDIQ rate areas will only need to be filled out if the subcontractor is assigned a specific category for a specific center.

Price Forms Overview, cont.

Excerpt from Tab C shown below:

Excerpt from Tab C shown below:

▪ Tabs D1 – D10: IDIQ Model by Center: These tabs are provided to calculate a composite FBLR by Center as follows:

(1) The prime inputs data to build-up the FBL rate for the actual Center/location in columns D - H (offerors shall map each of their labor categories to a NASA Identified Labor Category. Offerors shall provide the base direct labor rate, fringe benefits/overhead, G&A, and Profit to calculate the proposed FBLR).

(2) Input subcontractor FBLRs by percentage of work anticipated in Columns J - L. The prime offeror shall input any handling/profit proposed on subcontractors in cell B9.

(3) Column M computes the composite rate using the assigned weights indicated. Column N confirms that each labor rates includes 100% for each of the composite IDIQ rates by contract years.

(4) Column O provides labor hours included in the simulation of IDIQ dollars.

(5) Column P calculates the total dollars.

Offerors shall fill in the areas highlighted in yellow.

Excerpt from Tab D shown below:

▪ Tab E: Productive Hours Per WYE Conversion Table: This tab identifies the number of productive hours by labor type for each contract year. The Offeror is to indicate in the notes area how the figure was calculated (e.g. 2,080 hours per year minus 100 vacation hours minus 40 sick leave hours minus 80 holiday hours to total 1,860 productive hours)

Price Forms Overview, cont.

Offerors shall fill in the areas highlighted in yellow. Excerpt from Tab E shown below:

▪ Tab F: Business Information and Cognizant Audit Agency Points of Contact: This tab identifies the Cognizant Audit Agency (name, address, and telephone number) who currently approves forward pricing rates.

Price Forms Overview, cont.

Consolidated Agency Technology Transfer Services (CATTS)

[ ] Prime Company Name:

[ ] Interdivisional Company Name:

[ ] Subcontractor Company Name:

Cognizant Audit Agency Where Proposals are Sent:

Cognizant Audit Agency Where the Corporate

Administrative Contracting Officer (CACO) or

Administrative Contracting Officer (ACO) is located:

Company Name: Cognizant Federal

Agency Official:

Office

CAGE Code:

DUNS:

POC: POC: POC:

Phone Number: Phone Number: Phone Number:

E-Mail Address: E-Mail Address: E-Mail Address:

Mailing Address: Mailing Address: Mailing Address:

Disclosures:

Business Information and Cognizant Audit Agency Points of Contact

Check Appropriate Box

Submitting Entity:

Excerpt from Tab F:

▪ Please note that there is a revised EPM posted on 7/6/2023.

▪ This concludes the presentation on the price volume instructions and worksheets.

▪ Comments and questions regarding the pricing templates shall be submitted in writing to the procurement point of contact designated in Section L provision entitled Designated Point of Contact.

Total Compensation Plan (TCP) Overview

Amy Hiltabidel

Source Evaluation Board Chair

Consolidated Agency Technology Transfer Services (CATTS) 74

Offeror and Subcontractor plans shall include:

▪ Methodology for establishing total compensation

• Note: This procurement includes support of multiple centers at various geographical locations but does not require the employee reside at a specific location.

▪ Direct Labor/Salary Rates:

• Provide sources used for the proposed direct labor rates which shall be supported with the following information in order to both allow a complete understanding of, and establish traceability to, the proposed labor rates.

• The name and date of the nationally recognized salary survey(s) used for each labor category (e.g., Economic Research Institute [ERI], Bureau of Labor Statistics), to include copies of all applicable pages from these surveys in their native format.

• Salary data other than surveys (if applicable), to include copies of all applicable pages from these data sources in their native format.

• A mapping from the Government-stated labor category/description to the salary survey labor category/description (or categories/descriptions used), when applicable, to include rationale for the established mapping.

• The job code number (if provided) in the salary survey.

• Any other pertinent information provided in the survey that relates to the base labor rate selected (e.g., percentile, average, years of experience).

TOTAL COMPENSATION PLAN (TCP)

Impact of any uncompensated overtime:

• The offeror and applicable subcontractors shall identify any proposed uncompensated overtime (by labor category) and the impact of any proposed uncompensated overtime on the proposed direct labor rate(s) consistent with FAR 52.237-10, Identification of Uncompensated Overtime. This shall be consistent with any cost/price volume instructions related to uncompensated overtime in this solicitation, if applicable.

TOTAL COMPENSATION PLAN (TCP), cont.

▪ Fringe benefits:

• Offerors and applicable subcontractors shall complete Attachment L-4, Total Compensation Rate Build-up Form, which provides a build-up of the elements of the proposed fringe benefit categories.

• Additionally, describe the proposed fringe benefits to include types of insurance and plans offered, paid time off policies, and retirement or savings plans offered to include the company’s contribution and information regarding vesting of company contributions.

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▪ TCP Rate Build-up Form:

• Attachment L-4, Total Compensation Rate Build-up Form, by location (i.e., city/state location of residency for each position), by year, quantifies the firm’s personnel policies, labor rates, and fringe benefits.

• In preparing the total hourly compensation rates (i.e., direct labor rates plus fringe benefit rates) included in this exhibit, input the data used (i.e., paid leave, supplemental pay, insurance, retirement and savings, and legally required benefits), considering the…