80LARC23R0012 - Logistics Support Services 2 (LSS2) draft RFP.pdf

80LARC23R0012

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 LISTING OF PROVISIONS INCORPORATED BY REFERENCE

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18):

PROVISIONS

NUMBER

DATE TITLE

1852.233-70 DEC 2015 PROTESTS TO NASA

(End of Clauses Incorporated by Reference)

L.2 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FAR 52.252-1) (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Electronic Code of Federal Regulations: www.ecfr.gov Federal Acquisition Regulation (FAR):

https://acquisition.gov/browse/index/far NASA FAR Supplement:

https://hq.nasa.gov/office/procurement/regs/NFS.pdf

(End of Provision)

PROVISION

NUMBER

DATE TITLE

52.204-7 OCT 2018 SYSTEM FOR AWARD MANAGEMENT

52.204-16 AUG 2020 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

52.204-22 JAN 2017 ALTERNATIVE LINE ITEM PROPOSAL

52.215-1 NOV 2021 INSTRUCTIONS TO OFFERORS - COMPETITIVE ACQUISITION

52.222-24 FEB 1999 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE

EVALUATION

52.237-1 APR 1984 SITE VISIT

L.3 AUTHORIZED DEVIATIONS IN PROVISIONS (FAR 52.252-5) (NOV 2020)

a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter

1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

b) The use in this solicitation of any NASA FAR Supplement (48 CFR Chapter 18) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of provision)

L.4 TYPE OF CONTRACT (FAR 52.216-1) (APR 1984)

The Government contemplates award of a Firm-Fixed Price contract for the sustaining effort (CLIN 0001), a not-to-exceed parts and materials (CLIN 0002), recycling support (CLIN 0003), and Indefinite Delivery/Indefinite Quantity (IDIQ) Firm-Fixed Price Task Orders (CLIN 0004) resulting from this solicitation.

L.5 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)

a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Alicia Kelly-Eslinger Contracting Officer Email: Alicia.m.kelly-eslinger@nasa.gov

b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.6 COMMUNICATIONS REGARDING THIS SOLICITATION

a) Questions shall be submitted in writing only to the e-mail addresses below by, TBD. Late questions or comments are not guaranteed a response. Oral communications are not acceptable in response to this solicitation. The email shall cite the solicitation number and be directed to the following Government representatives:

Email to Kimberly Wilson at: larc-lss2@mail.nasa.gov and cc:

kimberly.c.wilson@nasa.gov.

Include in Subject Line: Solicitation # 80LARC23R0012 for LSS2

b) Questions or comments shall not be directed to the technical activity personnel.

Reference Attachment TBD. Violation of the Attachment TBD may be grounds for proposal disqualification.

(End of Provision)

L.7 REVIEW OF THE OFFEROR’S INFORMATION TECHNOLOGY

SYSTEMS SUPPLY CHAIN (NFS 1852.239-73) (JAN 2020) [DEVIATION

15-03D]

a) Definitions, as used in this provision.

“Acquire” means to procure with appropriated funds by and for the use of NASA through purchase or lease.

‘‘Covered foreign country’’ means the People’s Republic of China. “Covered telecommunications equipment or services’’ means-

• Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

• For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

• Telecommunications or video surveillance services provided by such entities or using such equipment; or

• Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

“Information Technology (IT) System” is defined as any equipment or system that is used in the acquisition, storage, retrieval, manipulation and/or transmission of data or information. This includes computers, ancillary and peripheral equipment, software, and firmware.

b) The NASA Headquarters (HQ) Office of the Chief Information Officer (OCIO), Office of Cyber Security Services (OCSS) will review the supply chain risk of cyber-espionage or sabotage before the Agency acquires any high-impact or moderate-impact IT system or covered telecommunications equipment or services. The NASA HQ OCIO OCSS will use the security categorization in the National Institute of Standards and Technology’s (NIST) Federal Information Processing Standard Publication 199, ‘‘Standards for Security Categorization of Federal Information and Information Systems’’ to determine whether an IT system is high-impact or moderate-impact. The NASA HQ OCIO OCSS will use the definition of covered telecommunications equipment or services to determine if a telecommunications or video surveillance equipment or service meets that definition.

c) The apparent successful offeror shall provide the following information for all IT systems or component thereof, or covered telecommunications equipment or services offered:

(1) A brief description of the item(s) or service(s).

(2) Vendor/manufacturer’s company name and address.

(3) If known, vendor/manufacturer’s web site, and the Commercial and

Government Entity (CAGE) code.

d) The Contracting Officer (CO) will provide the information referenced in paragraph (c) of this section and the affirmative representation made by the Offeror in accordance with FAR 52.204-24 (if applicable) to the NASA HQ OCIO OCSS. NASA shall reject any IT system, or component thereof, or covered telecommunications equipment or service that the HQ OCIO OCSS deems to be a high-impact or moderate-impact or covered telecommunications equipment or service, unless it is determined that the acquisition is in the national interest of the United States. The NASA HQ OCIO OCSS reserves the right to make this decision, without any detailed explanation to the Offeror. The CO will advise the Offeror if any of its proposed IT systems or covered telecommunications equipment or service are not approved and may provide the Offeror an opportunity to revise its proposal accordingly.

(End of provision)

L.8 RESTRICTION OF DISCLOSURE/PROPRIETARY

If the offeror wishes to restrict the disclosure or use of its proposal, use the legend permitted by FAR 52.215-1(e). Individual subcontractor/vendor proprietary information may be submitted electronically and separately. The information contained in these submissions must be referenced (by title, page, and section number as appropriate) within the main proposal where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate electronic submissions is subject to all other requirements of the RFP and must be well-marked to clearly indicate any special handling instructions.

L.9 LIMITATIONS ON SUBCONTRACTING

a) Per FAR 52.219-14, Limitations on Subcontracting (OCT 2022), (e)(1), Services (except construction) - “It will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.” Compliance with this requirement is further defined in 13 CFR §125.6. In reference to a joint venture, FAR 52.219-14(g) and 13 CFR §124.153(d)(2) provide further limitations on participants within a joint venture. The offeror shall certify compliance with all relevant limitations on subcontracting in the supporting narrative of the Price Proposal (See L.19(f)).

b) Any proposal that does not meet this requirement will be considered unacceptable in accordance with NFS 1815.305-70 and will not be considered for award.

L.10 ANTICIPATED AWARD, EFFECTIVE DATE AND PERIOD OF

PERFORMANCE

a) Anticipated Award, Phase-In, and Effective Dates: For the purpose of preparing proposals, offerors shall assume an anticipated award date in mid-January 2024.

Phase-In (30 days) starts NLT February 1, 2024, and an anticipated effective date of March 1, 2024.

b) Period of Performance: For the purpose of preparing proposals, offerors shall use the following period of performance:

The period of performance will include a base period of two (2) years from the effective date of the contract and the potential of option periods as follows:

Period Duration Phase-In 30 days Base Period – Two (2) years March 1, 2024 – February 28, 2026 Option 1 – One (1) Year March 1, 2026 – February 28, 2027 Option 2 – One (1) Year March 1, 2027 –February 29, 2028 Option 3 – One (1) Year March 1, 2028 –February 28, 2029

The option periods identified above may be exercised in accordance with FAR

17.207 Exercise of Options. The Government is not obligated to exercise options.

c) The Government reserves the right to adjust the period of performance (See Section F.2) if the actual award date is later than identified above.

L.11 PROPOSAL DUE DATE

Offerors shall submit proposals via the NASA EFSS BOX (as provided in the Section

L.15). Proposals must be received by TBD Eastern Time, by the date shown in Block 9 of the SF 33 (Page 1 of the solicitation). Late submissions, modifications, revisions, and withdrawal of proposals will be handled in accordance with FAR 15.208.

L.12 PROPOSAL ACCEPTANCE PERIOD

The Offeror shall include a statement in its Business Proposal - Volume IV that its offer will remain valid for at least 180 calendar days after the date specified for receipt by the Government (See FAR 52.215-1(d)).

L.13 GENERAL INSTRUCTIONS

This provision provides general instructions for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must contain adequate information to enable the evaluation team to fully ascertain an Offeror’s capability to perform contract requirements, meet the requirements of the RFP, and address the evaluation factors for award.

(a) Proposal Clarity – The proposal shall be clear, concise, and include sufficient detail for effective evaluation and substantiation of all information. Offerors are advised to examine this solicitation in its entirety and to assure that the proposal contains all necessary information, all required documentation, and is complete in all respects since proposal evaluations will be based on the actual material presented and not on the basis of what is implied. The Offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the Offeror’s plans to implement all Performance Work Statement (PWS) requirements as assessed by the RFP evaluation criteria. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(b) Proposal Consistency - The Offeror shall ensure that the cost/price proposal is consistent with the technical proposal in all respects since the cost/price proposal may be used as an aid to determine the offeror's understanding of the technical requirements. Inconsistencies may be viewed by the evaluation team as a lack of understanding.

(c) Stand-alone Volumes – Each volume of the offeror’s proposal shall be submitted and written on a stand-alone basis so that its content can be evaluated by the Government without having to cross-reference to other volumes of the proposal.

Information required by the solicitation to be included in a designated volume that is not found in that volume will be assumed to have been omitted from the designated volume and will not be evaluated.

L.14 PROPOSAL PREPARATION INSTRUCTIONS

a) Proposal Volumes - The offeror shall submit proposals in three (3) separate volumes that include a Past Performance Proposal (Volume I), Price Proposal (Volume II), and Business Proposal (Volume III) and comply with the proposal organization, electronic submission requirements, page limitations, format, and other requirements/instructions as specified in the solicitation. The Government will evaluate proposals as set forth in Section M.

b) Proposal Page Limitations (NFS 1852.215-81) (APR 2015)

The offeror’s proposal shall be arranged and comply with the requirements specified in “TABLE L-1 – SUMMARY OF PROPOSAL SUBMISSION REQUIREMENTS” as specified below.

*Electronic Submission - The term “Electronic Submission” refers to the offeror’s submission of the electronic proposal in accordance with L.15 titled “Electronic submission of proposals – proposal marking and delivery through NASA’s EFSS

BOX”.

TABLE L-1 – SUMMARY OF PROPOSAL SUBMISSION REQUIREMENTS

Proposal Section/Volume

Ref.

Page Limit

Format (Electronic Submission*)

Past Performance Proposal (Factor 1) - Volume I

L.16 15 pages MS Word or Adobe PDF

Price Proposal (Factor 2) - Volume II

L.17 No Limit

(a) Digital Spreadsheets MS Excel

(b) Supporting Narrative MS Word or Adobe PDF

Business Proposal - Volume III L.18 No Limit

• Standard Form (SF) 33 and completed Sections B-J of the Model Contract, including completed Representations and Certifications (Section K) and all required Exhibits to be proposed by the offeror

L.18 MS Word; however, SF 33 (only) may be submitted in either Word or Adobe PDF

• Statement that offer will remain firm for at least 180 calendar days after the date specified for receipt by the Government

L.12 and L.18

MS Word or Adobe PDF

• Written Consent from Proposed Significant Subcontractors

L.16 and L.18

MS Word or Adobe PDF

• Submissions Required for Responsibility Considerations

L.18 MS Word or Adobe PDF

NOTE: SEE L.13(c), Stand-alone volumes.

*All electronic submissions should be searchable and should not contain scanned documents, except those documents that must be provided in their native format (e.g., signature pages, prior award fee letters for past performance, DCAA/DCMA approval letters, as applicable)

c) A page is defined as one side of a sheet, 8 1/2" x 11", with at least one-inch margins on all sides. The Offeror shall use a minimum of 12 font (in all volumes to include tables, exhibits, etc.). The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used. Other limitations/instructions identified as follows:

i. Line spacing or the amount of vertical space between lines of text shall not be less than a “0 pt.” single line (Microsoft Word’s default line spacing). Character spacing shall be “normal” and not “expanded” or “condensed.”

ii. Referencing outside material (e.g., via a link to a website) is prohibited;

this prohibition applies to all volumes of proposals submitted under this RFP. All information found at such referenced locations will not be considered in the evaluation of proposals and the selection of a successful Offeror.

iii. The offeror shall number all pages in each volume and shall mark all copies of the proposal sequentially (e.g.., 1 of 6, 2 of 6, etc.) for documentation control.

iv. Header and footer information (i.e., company name, solicitation number) can be included in the one-inch margins.

v. Offerors shall submit proposals in the Microsoft Office® application formats specified in the table above. Offerors shall submit required forms in the format in which the forms were posted by the Government.

vi. For all cost forms/digital spreadsheets, it is preferred, but not required, that all information be provided under one file with as many worksheets as necessary.

However, if the information requires more than one file, all files shall be saved under one folder and no two files shall have the same file name. All digital spreadsheets shall be self-calculating and shall not contain hidden cells, be locked/protected, secured by password, or include external links. The offeror shall explain any hard- coded or absolute values.

vii. The following items are excluded from the page counts specified in paragraph

(a) of this provision: Title/cover pages, tables of contents, cross-reference matrices, list of figures/acronyms, and past performance consent letters required to be submitted in the Business Proposal are excluded from the page counts specified above. In addition, the Cost section of your proposal is not page limited. However, this section is to be strictly limited to cost and price information.

d) If final proposal revisions are requested, separate page limitations will be specified in the Government’s request for that submission.

e) Offerors are cautioned to strictly adhere to the page limitations. Proposal pages and content submitted in excess of the limitations specified in the solicitation will neither be evaluated nor considered by the Government. This includes proposal content submitted elsewhere in the proposal that the Government has determined to be subject to the page limitations specified in the solicitation.

L.15 ELECTRONIC SUBMISSION OF PROPOSALS – PROPOSAL

MARKING AND DELIVERY THROUGH NASA’S EFSS BOX (NOV

2021)

a) The offeror shall submit its proposal via NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Electronic submissions shall not contain hidden formulas, tables, be locked, be password protected, or contain links to data not included in the electronic copy. All electronic submissions should be searchable and should not contain scanned documents, except those documents that must be provided in their native format (e.g., signature pages, prior award fee letters for past performance, DCAA/DCMA approval letters, as applicable). The offeror shall ensure documents are free from viruses and malware, as documents determined by NASA to contain a virus or malware will not be opened or evaluated. Subcontractors may submit their required proposal information separately using the instructions in this provision. The offeror shall ensure subcontractor submissions are made no later than the date and time specified for proposal submission and comply with all solicitation instructions.

Prior to the submission of proposal files, offerors interested in submitting a proposal in response to this solicitation should notify Kimberly C. Wilson, Contract Specialist of their intent to submit a proposal at least 48 hours prior to the intended submission date, at the following email addresses: larc-lss2@mail.nasa.gov and cc:kimberly.c.wilson@nasa.gov.

Offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to coordinate the submission of a test file with Kimberly C. Wilson at larc-lss2@mail.nasa.gov and cc: kimberly.c.wilson@nasa.gov several days in advance of the date and time specified for proposal submission in order to allow time to work through any submission issues.

The offeror shall submit all proposal files to: website TBD. The Offeror shall follow instructions regarding proposal submission found at https://www.hq.nasa.gov/office/procurement/other/EFSS-Box-Offeror-Proposal-Submission- Instructions.pdf.

b) Offerors are encouraged to include all individual proposal files within a single .zip file. Electronic file names shall be limited to letters, numbers, dashes, and single spaces, with the exception of the period that is required before the file extension (e.g., .zip, .pdf), in order to successfully upload and download files from the EFSS Box system. The offeror shall not use special characters “/” or “\” in file names. The offeror shall sequentially number each file and clearly label the contents of the file and include the name of the offeror and subcontractor name (if applicable) in the individual file name.

Examples of acceptable individual file names are as follows (not specific to this solicitation):

Examples for Prime Offeror Submissions:

(i) Prime Offeror name - solicitation number - PPVolume.pdf

(ii) Prime Offeror name - solicitation number - Price Volume.xlsx

(iii) Prime Offeror name - solicitation number – BusinessVolume.xlsx

Example for Subcontractor Submissions:

(iv) Prime Offeror name – Subcontractor Name - solicitation number - Price

Volume.xlsx

Individual files cannot exceed 150GB per file. Submitted files shall not include password protection. Unless specifically authorized by the solicitation instructions, alternate proposal submissions shall not be submitted.

c) Immediately after all files have been uploaded and the proposal has been submitted in its entirety, the offeror shall notify Kimberly C. Wilson, Contract Specialist at the following email address: larc-lss2@mail.nasa.gov and cc: kimberly.c.wilson@nasa.gov with a listing of all documents by filename that were submitted via EFSS Box. If any problems are experienced with the EFSS Box system (e.g., login, file transfer), please contact Kimberly C. Wilson.

d) The offeror is responsible for ensuring its proposal reaches the Government office designated in the solicitation by the date and time specified in the solicitation (see FAR 52.215-1(c)(3)). The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any submission requirements and established deadlines. Please note that uploading documents via EFSS Box and the transmission of the files from the offeror to the Government may not be instantaneous. To ensure timely delivery, the offeror is encouraged to submit its proposal at least 24 hours prior to the due date specified in the solicitation. The electronic submission of the proposal shall contain all information required by the solicitation to be determined responsive.

L.16 INSTRUCTIONS FOR VOLUME I – PAST PERFORMANCE PROPOSAL

(FACTOR 1)

a) Proposal Guidelines – The Offeror shall include in its proposal the overall corporate or Offeror past performance, but not the past performance of individuals who are proposed to be involved in the required work, to demonstrate the Offeror’s performance under prior contracts for work that is similar in content, size, and complexity to the technical performance areas specified below. However, for newly formed businesses having little or no experience as the new business entity, the Offeror may submit the past performance of a predecessor business entity or the past performance of the company’s principal owner(s) or corporate officer(s).

Newly formed business entities submitting such information shall also submit a thorough and clear explanation of why such information should be considered predictive of the Offeror’s performance under a contract resulting from this solicitation. Offerors which are subsidiaries or affiliates of other business entities may submit the past performance of such other business entities for consideration, but such past performance will only be considered to the extent that the proposal clearly demonstrates that the resources of the other companies will affect the Offeror’s performance on the proposed contract. The Government will consider the past performance information (PPI) for the prime Offeror and significant subcontractors (See (b) below) that are proposed to perform the technical performance areas when such information is recent and relevant to those areas.

b) Significant Subcontractors – For the purposes of this solicitation and for proposal preparation purposes, the term “significant subcontractor” only applies to the Past Performance Factor. For the Price Factor, all subcontract pricing information shall be submitted in accordance with the solicitation instructions. Under the Past Performance Factor, a “significant subcontractor” is defined as subcontractor proposed to perform 20% or more of the proposed total annual contract price where the work will be performed.

c) Contractor Team Arrangements – This instruction only applies if the Offeror is teaming as defined in FAR 9.6, which will include (1) two or more companies form a partnership or joint venture to act as a potential prime contractor or (2) significant subcontractors as defined in (d) below. If a teaming arrangement is proposed, the Offeror shall clearly describe the teaming arrangement for affiliated companies or operating divisions within the parent company or joint ventures. The proposal shall detail why such information is relevant to the technical performance areas.

To demonstrate the full range of capabilities, offerors may submit past performance information on recent and relevant contracts of teaming partners, affiliated companies or operating divisions within the parent company or joint ventures of the parent company when it is reasonable to attribute the experience of these past efforts to the proposed effort and when the PPI clearly demonstrates the resources (e.g. financial resources, overall oversight and management or other resources) of the parent or affiliated division will meaningfully affect performance of the instant acquisition in the technical performance areas. Information on these projects shall be provided as described above and shall identify the names of the firms and their roles in the specific project. The offeror shall address the following questions, in specific detail, when submitting past performance data on recent and relevant contracts of affiliated and parent companies.

i. Who will manage the contract?

ii. Which party possesses the background, expertise, and qualifications relevant to the contract requirements and necessary for contract performance?

iii. Are there discreet tasks to be performed by each of the teaming partners in the performance of the contract? If so, please specify in detail.

iv. What’s the relative amount of work to be performed by each party?

v. Which party will perform the more complex and costly contract functions?

vi. Is there a commingling of personnel and resources? If so, please specify in detail.

vii. What is the business size of the other parties?

d) Proposal Content – (Recent and Relevant/Pertinent Contracts References) – The Offeror shall submit a maximum of six (6) relevant contract references that are on-going or completed within the past three (3) years from the date of RFP issuance that the Offeror considers to be the most relevant in terms of content, size, and complexity to the technical performance areas identified below (See L.16(d)(11), For Content). The references shall include a minimum of two (2) for the Offeror and a maximum of two (2) for each significant subcontractor. If the Offeror is a Joint Venture, at least one (1) of the Offeror’s contract references shall be from the managing partner. The combined total of all references cannot exceed the six (6). If the contract reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If offerors desire assessment of an individual task/call/delivery/purchase order, the offeror shall submit that as a separate contract reference. Contract references can include Federal, State, and local Government and private customer contracts. The Offeror is encouraged to select contracts where they were the prime contractor. If the Offeror does not have any past performance experiences meeting these conditions, the Offeror shall so state. It is the responsibility of the Offeror to clearly and completely demonstrate in its proposal the relevancy of each of the contract references in terms of content, size, and complexity to the solicitation requirements.

For each reference submitted, the Offeror shall include the following:

Note: It is the offeror’s responsibility to provide accurate and current contract information for references.

(1) Contract Number and Title

(2) Contracting Agency

(3) Points of contact in the program and contracting offices, including accurate telephone numbers and e-mail addresses.

(4) If a Government Agency, include both the Contracting Officer (CO/KO) and

Contracting Officer’s Representative (COR) points of contact

(5) Name of Company that performed the work (identify whether performing as prime or subcontractor), CAGE code, and SAM Unique Entity ID. Include Joint Venture role, if applicable (e.g., managing partner, non-managing partner, mentor, protégé, etc.)

(6) Contract type

(7) Contract beginning and ending dates

(8) Status of Contract (current, terminated (if so, why), successfully completed)

(9) Total Contract Value and Total Actual Obligated Dollars (If other than the Prime, provide the overall contract value and the value of the work the entity/company performed)

(10) Average Annual Contract Value and Average Annual Obligated Dollars To assist with the Government’s evaluation of pertinence/relevance of the Technical Performance Areas (TPAs) in relation to “size” below, the Offeror shall clearly detail for each reference the annual obligated value over the last three (3) years from the date of RFP issuance (See L.16(d)) in relevance to the TPA (PWS areas) identified below.

This information will be used to determine the value to be considered a significant subcontractor and “size” below to demonstrate relevance in terms of “obligated dollars per year” for the work the specific entity is proposed to perform in comparison to the contract reference. The offeror shall correlate the work the entity is proposed to perform for the TPAs to its price proposal.

(11) Proposal Narrative: Thorough and complete description how each contract reference is relevant to the TPAs (PWS areas) identified below in terms of content, size, and complexity. The proposal shall include a work performance matrix (see example and additional instructions below) for the prime and each significant subcontractor with the percentage of work that each will perform in each TPA.

• For “Content”, demonstrate relevance to technical performance areas (PWS areas) specified below:

Technical Performance Areas (PWS Areas):

o PWS 3.0 – Disposal Operations

• PWS 3.4.3 (NPR 4300.1C, Chapter 5, §5.5.1(d-k, n, q & r))

• PWS 3.5.7 (NPR 4300.1C, Chapter 3, §3.2.1, §3.3 & §3.4) o PWS 4.0 – Equipment Management

• PWS 4.11 (NPR 4200.1H, Chapter 4, §4.2.1(a-c, f & g)

• PWS 4.11.2 (NPR 4200.1H, Chapter 4, §4.5.3.5 & §4.5.3.6) o PWS 7.0 – Supply and Materials Management Operations

• PWS 7.2.3 (NPR 4100.1F, Chapter 5, §5.1)

• PWS 7.4.1 (NPR 4100.1F, Chapter 6, §6.1.1(a-l))

• PWS 7.5.2 (NPR 4100.1F, Chapter 3, §3.3 (3.3.2 & 3.3.3)) o PWS 8.0 – Transportation Management

• PWS 8.1.10 (NASA Official Fleet Management Handbook

Fleet Maintenance, Chapter 7, section 7.4 & 7.5.1)

• PWS 8.2.2 (NASA Official Fleet Management Handbook

• Fleet Maintenance, Chapter 4, section 4.3, §4.3.7)

• PWS 8.2.14.2 (NPR 6001.H, Chapter 1, §1.3)

• For “Size”, demonstrate relevance to the TPAs above in terms of “obligated dollars per year” over the last three (3) years from RFP release for the work the specific entity is proposed to perform in comparison to the contract reference. To be considered at least “Somewhat Pertinent”, the entity proposed to perform the TPA must meet or exceed an average annual obligated dollars of 20% for similar work to the TPAs identified above the entity is proposed to perform for this solicitation.

• For “Complexity”, demonstrate relevance to the TPAs above in terms of the performance challenges and risks experienced under the contract reference compared to the complexities of the TPA(s) the entity is proposed to perform for this solicitation.

(12) Extent to which contract objective were met, including:

(i) Quality of Services

(ii) Schedule

(iii) Business Relations

(iv) IT Security

(v) Management of Personnel

(vi) Recruitment and Retention of Qualified Personnel

• Effectiveness in Attracting, Recruiting and Retaining Qualified Personnel

• Effectiveness in Training Personnel

(vii) Adaptability to Address Changing Requirements

(13) The Offeror shall complete and provide a table describing which entity is proposed to perform the work for each TPA (PWS areas) and the percentage of work each entity will perform. In the event of a conflict between the narrative and the relevance matrix, the narrative will take precedence as the Offeror’s intended response. Rows may be added or deleted to encompass the prime Offeror and all significant subcontractors.

Percentages shall be rounded to the nearest whole number. Typically, each column should add up to 100%. In the case where the total is less than 100%, the Offeror shall explain why the total is less than 100% (e.g., additional subcontractors that are not “significant” per the solicitation).

PWS 3.0 PWS 4.0

Offeror PWS 3.4.3

PWS

3.5.7

PWS

4.11

PWS

4.11.2

Prime % % % % Joint Venture Partner

(if applicable)

Significant Subcontractor

Significant Subcontractor

Add more if necessary % % % % Total 100% 100% 100% 100%

PWS 7.0 PWS 8.0

Offeror PWS 7.2.3

PWS

7.4.1

PWS

7.5.2

PWS

8.1.10

PWS

8.2.2

PWS

8.2.14.2

Prime % % % % % % Joint Venture Partner

(if applicable)

Significant Subcontractor

Significant Subcontractor

Add more if necessary % % % % % % Total 100% 100% 100% 100% 100% 100%

e) Consent Letters (To be submitted in the Business Proposal, Volume III) – The Offeror shall submit a written consent letter from each proposed significant subcontractor, teaming partner, and joint venture partner authorizing the release of past performance information to the Offeror and to allow NASA to discuss the past performance information with the Offeror.

f) Independent Past Performance Information (PPI) – The Government may consider PPI from other sources including, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Past Performance Questionnaires, interviews, and other references in addition to those provided by the Offeror and its significant subcontractors. While NASA may elect to consider data obtained from other sources, Offerors are responsible to submit recent and relevant references that NASA can readily contact and for presenting information establishing the relevance of their experience to NASA’s requirements under this RFP.

L.17 INSTRUCTIONS FOR VOLUME II – PRICE PROPOSAL (FACTOR 2)

a) For the purposes of determining price reasonableness, verifying compliance with Wage Determination (WD), Limitations on Subcontracting, and evaluating the realism of the professional compensation plan proposed, Offerors are required to submit Data Other Than Certified Cost or Pricing Data pursuant to FAR 15.403-3.

b) Offerors shall comply with the instructions in this section and those on the Cost Forms (Attachment TBD). If the instructions in the Cost Forms (Attachment TBD) differ from instructions in this section of the RFP, follow the instructions in the RFP.

c) An Offeror’s failure to comply with all Price Proposal instructions (including those for electronic submissions) may result in rejection of its proposal.

d) The CLIN total prices shall be rounded to the nearest dollar and reflected in Section B of the contract.

e) The Offeror shall certify that they meet the requirements of the limitations on subcontracting (see FAR 52.219-14).

f) The Offeror shall provide a breakdown of the mark-up cost from the Cost Forms (Attachment TBD) to include PMO/overhead, benefits, profit, etc. in the supporting narrative.

g) Cost Forms: Offerors are required to complete the Cost Forms in (Attachment TBD) of this solicitation. Cost Forms in word processing or PDF formats are not acceptable. The price evaluation will be focused on the completed Cost Forms and the supporting narrative. Offerors may submit additional spreadsheets only if the narrative does not adequately support the information in the Cost Forms. Show the calculation of absolute values in the Cost Forms, and any other explanations requiring spreadsheet calculation. Any information provided on contractor-generated spreadsheets that does not specifically flow into or support a Cost Form could impact the acceptability in the Offeror’s Price Proposal.

Attachment TBD includes ten (10) separate forms as follows:

• Form 1 – Summary of Proposed Price

• Form 2 – Cost / Price Summary for the Firm Fixed-Price (FFP) CLIN X001

• Form 3 – Subcontractors / Consultants for CLIN X001

• Form 4 – Monthly & Annual Breakdown of CLIN X001 Prices by Selected Elements of the

Performance Work Statement (PWS)

• Form 5 – Labor Categories & Labor Hours for the Prime Offeror

• Form 6 – Verification of Collective Bargaining Agreement (CBA) Minimums

• Form 7 – Verification of Wage Determination (WD) Minimums

• Form 8 – Indefinite Delivery Indefinite Quantity (IDIQ) Schedule of Rates - CLIN 0004

• Form 9 – Status of Business Systems

• Form 10 – Verification of Limitations on Subcontracting

All highlighted cells in all forms are locked; Offerors shall not make changes to the highlighted cells. There are footnotes for completing the forms at the bottom of each form. In addition, there is an ‘Instructions Tab’ and a ‘Cost Template Data Flow Tab’ in the workbook. Offerors shall follow all instructions when completing the forms. Worksheets CLIN Summary, LaRC Services, Sub LaRC Services are the only worksheets that require no input by the Offerors except the Offeror name.

Each Offeror’s Price Proposal shall include a completed copy of Attachment TBD, which shall incorporate the following:

1) Summary of Proposed Price - CLIN Summary is a summary of the total proposed price for Firm Fixed Price CLINs by year and in total. Costs are automatically filled in from other forms. For calculated cells, the Offeror shall verify calculations are accurate and properly being pulled from other forms.

2) Cost / Price Summary for the Firm Fixed-Price (FFP) CLIN X001 – CLIN Summary of sustaining effort for Firm Fixed Price CLIN by year and in total. For calculated cells, the Offeror shall verify calculations are accurate and properly being pulled from other forms.

3) Subcontractors / Consultants for CLIN X001 – Summary only for subcontractors' / consultants' costs and profit/fee. Dollar values shall not include prime offeror’s indirect cost or profit burdens on subcontractor.

4) Monthly & Annual Breakdown of CLIN X001 Prices by Selected Elements of the Performance Work Statement (PWS) – Summary of selected PWS sections that includes all proposed cost for labor, ODCs, indirect cost, and profit.

5) Verification of Collective Bargaining Agreement (CBA) Minimums - The information requested in this form is only required for those labor categories the offeror identifies as CBA covered.

6) Indefinite Delivery Indefinite Quantity (IDIQ) Schedule of Rates (CLIN 0004) - The Offerors’ labor rates shall be fully burdened through all applicable indirect costs and profit. If applicable, the subcontracted direct labor rates shall be fully burdened with all applicable subcontractor indirect costs and profit including any Prime indirect costs and profit. Offerors shall identify and explain the basis for any prime Offeror burdens on subcontract rates. Any such burden shall be consistent with the Offeror’s established accounting policy and procedures.

i. The Offeror shall include the rationale for any conformance procedures used for those Service Contract Act employees proposed that do not fall within the scope of any classification listed in the applicable wage determination.

ii. The Offeror shall require its subcontractors to provide, as part of its proposal, the information identified in (a) through (c) of this provision for cost reimbursement or non- competitive fixed-price type subcontracts having a total potential value expected to exceed the threshold for requiring certified cost or pricing data as set forth in FAR 15.403-4.

L.18 INSTRUCTIONS FOR VOLUME III – BUSINESS PROPOSAL

CONTRACT OFFER: Offerors shall submit with its proposal all sections of the Model Contract as follows:

a) The Offeror shall submit a signed contract offer (see FAR 4.102, Contractor’s Signature) with its original proposal since it is anticipated that award will be made without discussion (see FAR 52.215-1, Instructions to Offerors-Competitive Acquisition). The contract offer shall consist of the following:

(1) Names, titles, addresses, telephone numbers, and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

(2) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the solicitation issuing office.

(3) Taxpayer Identification Number (TIN) (the number required by the Internal Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns).

(4) One signed original of the Standard Form (SF) 33 with Items 12-18 completed.

The offeror shall complete all required fill-ins (shaded areas) in Sections B to K of the solicitation. The additional Exhibits listed in Section J will be added to the contract by the Contracting Officer at the time of or after contract award.

(5) Executed Section K including information not available in the System for Award Management (SAM)) that is specific to this solicitation.

(6) Offerors shall properly acknowledge all amendments (if any) to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in the Business Proposal Volume III.

(7) A cover letter stating acceptance of the proposed contract terms and conditions that are incorporated into the contract offer and the Performance Work Statement (PWS); or a cover letter listing all specific exceptions to the terms, conditions, or requirements. Include the reason for the exception, new terms, conditions and/or clauses, including proposed benefit to the Government. This list must include all exceptions, deviations and/or conditional assumptions taken. Offerors are cautioned that exceptions or new terms, conditions, clauses may result in a determination of proposal unacceptability (NFS 1815.305-70), may preclude award to an Offeror if award is made without discussions, or may otherwise affect an Offeror’s competitive standing.

b) Offeror’s statement that its proposal shall remain firm for at least 180 calendar days after the date specified for receipt by the Government.

c) Offerors shall submit consent letters to allow the Government to discuss the past performance record of teaming partners. The Offeror shall submit a written consent letter from each proposed significant subcontractor, teaming partner, and joint venture partner authorizing the release of past performance information to the Offeror and to allow NASA to discuss the past performance information with the Offeror.

d) INSTRUCTIONS FOR RESPONSIBILITY CONSIDERATIONS:

In NASA’s evaluation of an offeror’s responsibility, NASA intends to evaluate the areas set forth in FAR 9.104-1 and 9.104- 2, which will include, but not be limited to, an evaluation of the items set forth below. Any communications regarding responsibility determinations will not be considered discussions as set forth in FAR 15.306.

(1) Joint-Venture Agreement:

(i) Joint Venture (JV) – If the offeror is a JV, the offeror shall provide a complete copy of the JV agreement signed by all parties. (See 13 CFR §121.103[h]).

(ii) Mentor-Protégé Agreement – If the offeror will be performing any part of this effort pursuant to an SBA approved mentor-protégé agreement, the offeror shall provide a complete copy of this agreement signed by all parties. For offerors proposing as a mentor-protégé JV, an SBA approved mentor-protégé agreement must be in place prior to submitting an offer in order for the JV to receive exclusion from affiliation and be eligible for this award (See 13 CFR

§121.103(b)(6) and 13 C.F.R. §125.9(d)(1)(i)).

L.19 INCORPORATION OF CONTRACTOR’S PROPOSAL

The Government may, unilaterally, choose to incorporate aspects of an Offeror’s approach to meeting/exceeding contract requirements into the final awarded contract.

The contractor’s entire proposal will not be incorporated.

L.20 RESTRICTION OF DISCLOSURE/PROPRIETARY INFORMATION

If the offeror wishes to restrict the disclosure or use of its proposal, use the legend permitted by FAR 52.215-1I. Individual subcontractor/vendor proprietary information may be submitted via separate binders/USBs. The information contained in these binders/USBs must be referenced (by binder title, page, and section number as appropriate) within the main proposal where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate binders/USBs is subject to all other requirements of the RFP and must be well-marked to clearly indicate any special handling instructions.

L.21 APPLICABILITY OF SERVICE CONTRACT LABOR STANDARDS

This solicitation and resulting contract are subject to the statutory provisions of the Service Contract Labor Standards, as amended, (contract clause 52.222-41), and the implementing regulations of the Act outlined in Title 29 Code of Federal Regulations, Part 4.

Prospective Offerors are liable for the proper interpretation, application, implementation, and administration of the mandatory provisions of this Act. Therefore, it is imperative that Offeror take appropriate action when preparing proposals to assure compliance and ensure that the Offeror’s corporate policies are congruous with the spirit and intent of the law. Furthermore, Offeror’s shall demonstrate compliance with the minimum mandatory Service Contract Labor Standards requirements.

SECTION L – LIST OF ATTACHMENTS

Attachments Description TBD Cost Forms TBD Communications Blackout Notice

SECTION M-EVALUATION FACTORS FOR AWARD

M.1 EVALUATION OF A SINGLE PROPOSAL – At NASA’s discretion, the procedures at NFS 1815.305-71, Evaluation of a Single Proposal, may be implemented if appropriate for the acquisition.

M.2 SECTION M PROVISIONS INCORPORATED BY REFERENCE

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

PROVISIONS

NUMBER

DATE TITLE

52.217-5 JUL 1990 EVALUATION OF OPTIONS

M.3 PROSPECTIVE CONTRACTOR RESPONSIBILITY (SEE L.20(d))

(a) The standards and procedures for determining whether prospective contractors and subcontractors are responsible are set forth in FAR Subpart 9.1. The following general and special standards of responsibility have been established for this procurement:

1. Joint-Venture Agreements

M.4 BASIS FOR AWARD

(a) This competitive best value source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 15.3 “Source Selection”, NASA FAR Supplement Part 1815.3, and this solicitation using a Performance-Price Tradeoff (PPTO) process. This PPTO source selection does not include a Technical Factor; therefore offerors shall not submit a technical proposal and the Government will not conduct a technical evaluation. The tradeoff process and selection decision will be based solely upon the past performance and price factors.

Award will be made to the Offeror that is deemed responsible in accordance with the FAR Part 9, whose proposals conforms to the solicitation requirements, and is determined, by the Source Selection Authority’s (SSA’s) integrated assessment of the evaluation criteria, including the relative importance of the evaluation criteria, to represent the best value to the Government.

(b) The Offeror’s attention is particularly directed to NFS 1815.305, “Proposal evaluation” (NOTE: NFS 1815.305(a)(3), Technical Evaluation, is not applicable) and to NFS 1815.305-70, “Identification of unacceptable proposals.”

(c) A best value trade-off process, as described at FAR 15.101-1, between past performance and price factors will be used in making the source selection decision.

M.5 METHOD OF EVALUATION

(a) Past Performance and Cost/Price factors will be evaluated in accordance with solicitation and the selection decision will be based on a tradeoff (see FAR 15.101-1) between Past Performance and Cost/Price factors.

(b) The Government’s evaluation will result in providing the Source Selection Authority (SSA) for the tradeoff process with a Past Performance Factor rating of “Moderate” or higher (see M.7(a)) and the Price Factor determined to be reasonable (see M.7(b)). If an offeror does not meet the above for the Past Performance and Price Factors, the Government will exclude that offeror and include the next lowest-priced offeror for evaluation.

(c) In accordance with FAR 52.215-1, Instruction to Offerors—Competitive Acquisition, the Government intends to evaluate proposals and award a…