GMAPS 3_Questions-Answers_(Site Tour).pdf

NASA - Johnson Space Center (JSC) Grounds Maintenance and Pest-control Services (GMAPS 3)

Site Visit Tour (Questions & Answers)

A. Procurement:

1. Grounds Contract Number (GMAPS 2) | Contract Values (Original, To-Date)

2. Contract Term (GMAPS 2)?

3. Incumbent (GMAPS 2)?

4. ProDyn’s Role (GMAPS 2)?

5. Site Tour (Nov 8, 2022) Attendee List | Posting (GMAPS 3)?

6. Contract Requirements (Significant Changes) | GMAPS 2 vs GMAPS 3

7. Teaming Agreement versus Joint Venture | Acceptability (GMAPS 3)

8. Key Personnel | Requirement (GMAPS 3)

9. Government Estimate | Pricing (GMAPS 3)?

10. Contract Payments | Frequency (GMAPS 3)?

11. Acquisition Timeline | Due Dates - RFP Questions vs Proposals (GMAPS 3)

B. Technical:

1. Overgrown Mulch Beds | Incumbent Cleanup Prior to Contract Start?

2. Numerous Trees on JSC Campus Look Dead/Diseased/Dying | Why Has Government Not Addressed?

3. Perimeter of Grounds Contractor Responsibility | Responsibility Around Fence Lines?

4. Safety and Health Requirements?

5. Historical Workload (Grounds Work) | Re-Posting to Web

6. Flooding At JSC (Inclement Weather)

7. Electrical Power Use | Restrictions?

8. Irrigation Maps | Active Irrigation Locations?

9. Sprinkler System Repairs | Funding Allocation?

10. Fuel Tank Re-Fill | Responsibility?

11. Fuel Tanks External Color | Outdoor (B42)

12. Laydown (Storage) Areas for Equipment | Ellington Field (EFD) and Sonny Carter Training Facility (SCTF) Sites

13. Mowing Frequency (Saturdays) | SCTF?

Site Visit Tour (Questions & Answers)

14. Mowing without Bailing | Landscape Clippings (Area C) – Leave/Haul?

15. Mulch Grinders | Government or Contractor-Owned | Operator Requirements?

16. Mulch – Onsite Generation | Mulch Ownership | Restrictions on Mulch Use | Unauthorized Mulch Site Dumping?

17. Tree Pruning | Required Frequency | Requirements for Pesticide Application after Tree Pruning?

18. Pond Draining (Mall-Area) | Extent of Contractor Responsibility?

19. Pesticide Application (Tree Trunks in Mall Ponds) | Requirements?

20. Fish (Aquatic Life) in Mall Ponds | Appear Absent?

A. Procurement:

Question # Type Reference Question Answer A1. Procurement N/A What is the current GMAPS 2 contract number and the original value of contract and current value of contract?

The current JSC Grounds contract number is 80JSC020C0001 (GMAPS 2).

The contract value is $4.0M including all options: $4,004,984. We are in the process of negotiating up to a 6-month extension, for performance beginning on 12/1/22 through 5/31/22. GMAPS 3 is estimated to start on 6/1/23.

A2. Procurement N/A How Long has Genesis360 held the current contract?

Genesis360 has held the current contract for 3 years: Dec 1, 2019, through Nov 30, 2022.

The term of the contract will be extended by up to 6-months, pending negotiating for continued performance beginning on 12/1/22 through 5/31/22.

GMAPS 3 is estimated to begin: 6/1/23.

A3. Procurement N/A Is Genesis360 the present incumbent for the JSC Grounds Work?

Yes - Genesis360, LLC is the present incumbent for the JSC Grounds Work

(GMAPS 2).

A4. Procurement N/A What is ProDyn’s relationship with Genesis360 under the current Grounds Contract (GMAPS 2)?

ProDyn LLC is a teaming partner (a subcontractor) with Genesis360, pursuant to section 8(a) of the Small Business Act 15 U.S.C. 637(a).

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A5. Procurement Site Tour

Attendee List Site Tour (Nov 8, 2022) Attendee List. Will this be posted on the GMAP3 website for parties interested in teaming?

Yes. The attendee list from the Site Visit (Nov 8, 2022) was posted to the GMAPS 3 website on Nov 10, 2022.

A6. Procurement N/A Have there been any significant changes between the current GMAPS 2 Grounds contract and the GMAPS 3 requirements?

No – there have been no significant changes between the current Grounds contract requirement/terms (GMAPS 2) and the pending follow-on (GMAPS 3) contract.

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A7. Procurement RFP Cover Letter

Will teaming agreements be accepted or does it have to be a joint venture?

Teaming agreements/arrangements are acceptable (not required), including joint ventures (JV), and the teaming arrangements do not have to be JVs.

Pursuant to 13 CFR § 124.513, a JV agreement to perform an 8(a) contract, must follow the Small Business Administration’s (SBA) Small Business Joint Venture Regulations.

Reference the GMAPS 3 Request for Proposal (RFP) for JV information.

There is currently no similar prior approval requirement under SBA’s regulations for other teaming arrangements involving 8(a) participants.

We also encourage you also to be aware of limitations on subcontracting [13 CFR § 125.6] associated with 8(a) prime contract recipients.

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A8. Procurement SOW 1.15.1 | 3.0

Key Personnel – Are there any Key Personnel identified for the Grounds work?

While the Key Personnel clause is not included in the Grounds requirements, the Data Requirements Deliverable (DRD) 1 requires the contractor to identify their key personnel, which per the SOW shall include a “Project Manager”, and “Certified Arborist".

A9.

Procurement RFP-Section L&M |

Attachment 5 – Price Templates

Government Estimate | Pricing – Would an estimate on the Grounds GMAPS 3 procurement or pricing of some sort be provided?

No – a government estimate will not be provided for the Grounds procurement.

However, pricing templates will be provided with the Request For Proposal (RFP) for offerors to populate, with their basis of estimate for their price offer.

Instruction on completing the templates, and the Government’s evaluation criteria will also be included in the Sections L & M of the RFP.

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A10. Procurement

Vendor payments

IPP Portal

Contract Payments – for Grounds Work.

How will they occur?

Accelerated payments are available for small business entities (within 2 weeks of receipt of a proper invoice, and confirmation by NASA COR/Technical person of work completion to Contracting Officer). The Grounds contractors will be required to submit invoices to NASA/JSC through the Federal Invoice Processing Platform (IPP) platform (https://www.ipp.gov).

Section G.2 of the Solicitation provides the clause on how to submit invoices

A11. Procurement RFP Cover Letter

RFP Questions Due Date | Proposal Due Date. There is a only a 2-day window between when the RFP questions are due (12/13/22) and when the “Proposals” are due (12/15/22). Are these dates firm or will they be modified once the RFP is released? It appears this may not allow NASA ample time to compile responses, and for us enough time to consider the responses to any questions asked in our proposals.

deadline.

If based on the questions received additional time is needed to respond and/or for industry to incorporate the changes, an extension will be provided at that time. We will issue an amendment that provides that notice to industry.

Proposals are now due 12/16/22.

The due date for RFP questions stated on the cover letter and Section L.12 of Solicitation have been updated to 11/30/2022.

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B. Technical:

B1. Technical SOW 3.0 | 3.13

Overgrown Mulch Beds | Incumbent Cleanup Prior to Contract Start?

The mulch beds in front of the conference room where the meeting (GMAPS 3Site Visit on Nov 8, 2022) was held was full of weeds and grass, from one end of the parking lot to the other end.

Are there more beds like this on the base and will they be cleaned up before the new contracts takes into effect? Or is this standard acceptable under the contract

There are more beds in this current condition across the Center.

However, the new Grounds contractor will be responsible for maintaining the Grounds in accordance with the Grounds SOW requirements.

B2. Technical SOW 3.0 Currently there are numerous trees on the JSC campus that looked diseased/dead/dying. Why hasn’t the Government addressed these trees under the current contract, and will there be a line item for tree removal?

The Government is working on addressing the issue.

The Arborist of the new Grounds contractor must address any diseased, dead, or dying tree, and notify the COR. The COR will make a decision regarding further action.

B3. Technical SOW 3.8.2.1 Will the contractor be responsible for the areas around the fence lines, and those that falls inside restricted areas.

Yes, the contractor is responsible for all the areas around the fence lines including inside the restricted areas:

The fence line includes a minimum width of 2 feet on each side of the fence, for a total of 4 feet.

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B4.

Technical RFP - Section L

| SOW 1.8.1

Safety and Health (S&H) Requirements.

Are there any S&H requirements for the Grounds work?

The Safety and Health requirement for the Grounds work will be published in the Request for Proposal once posted.

Section L, paragraph L.17 (Subfactor C) addresses the requirement for a partial safety and health plan with the proposal, per Data Requirement Deliverable (DRD-02) which will be posted in the upcoming RFP. The DRD specifies which paragraphs to address for the proposal. A complete Safety and Health plan is required by the successful offeror after contract award. Be sure to state how you will address the elements of the plan.

Section L, paragraph L.18A(g) address the required past performance information required – OSHA 300 & 300A forms or equivalent and Workers’ Compensation information.

Section C, (Statement of Work), paragraph 1.8.1 states the requirements

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Note: DRD-02 (which will be posted in the upcoming RFP) also lists several safety and health deliverables required throughout contract performance. Be sure to factor these into the cost.

B5. Technical Attachment 1 (Historical Workload)

Historical Workload (Grounds Work) Will the Government re-post the historical workload Grounds data for JSC that was originally posted under the Request for Information (RFI) in Sam.gov?

You are correct in that the historical workload was not attached to the pre-solicitation notice. Our intent is to attach it to the RFP once we post the final.

The Historical Workload for JSC will be Attachment 4.8 in the RFP.

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B6. Technical N/A Flooding At JSC – How bad is flooding at JSC during inclement weather?

Flooding at JSC during inclement weather is rare, but there always exist a chance for flooding during Hurricane seasons.

B7. Technical N/A Electrical Power Use – Are there any restrictions?

The Contractor may use electrical power to charge Grounds equipment for the Grounds work.

Restrictions on electrical power use will be related to e.g. charging privately-owned electrical vehicles, any other Center restrictions.

B8. Technical SOW 3.2 What Grounds locations at JSC actively use irrigation? Will an irrigation Map of irrigation locations for the Grounds work be provided?

All JSC LEED-certified buildings (Leadership in Energy and Environmental Design) have built in active irrigation systems. The awardee of the Grounds contact will be provided a map of the irrigation locations.

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B9. Technical SOW 3.0 Will the government allocate any money for sprinkler repairs?

The contractor would include coverage for this in his or her offer, as part of proposed equipment cost. The main water lines, however, that feed the sprinkler systems are not the responsibility of the Grounds contractor.

B10. Technical SOW 2.6 |

2.5 | 1.4

Who is responsible for re-fill of the fuel tanks?

The Grounds contractor is responsible for the re-fills and keeping track of the fuel levels in performance of the contract.

The Grounds contractor is required to coordinate and provide advance notice to JSC Environmental Services Contractor prior to fuel deliveries so required inspections for leaks, visible vapors, or odors may be performed.

B11. Technical SOW 2.6 Fuel Tanks External Color | Outdoor (B42). – The SOW says outside fuel tanks are supposed to be painted white, but this Diesel tank outside Bldg 42 is red (maroon)?

That is accurate. Exterior fuel storage tanks exposed to the sun are required to be painted white. The tank currently outside the JSC Bldg 42, the Government is working on to bring into compliance.

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B12. Technical SOW 2.3 Laydown (Storage) Areas for

Equipment | Ellington Field (EFD) and Sonny Carter Training Facility (SCTF) Sites. Are there laydown areas for mowers at the EFD and SCTF sites?

No. The only laydown (contractor equipment storage) areas are in B42, B326 and other designated sites. The Grounds contractor is responsible to transport equipment to locations without laydown areas.

B13. Technical SOW 1.4 How many Saturday mowings have been performed at the SCTF site in 2022.

A number of mowings have been conducted on Saturday at SCTF to accommodate special events. The Grounds Contractor may also choose to schedule mowing on Saturdays or after hours to avoid peak business traffic during core hours.

B14. Technical SOW 3.3.3. For Area C, it was stated that the tall grass and weeds could be cut without bailing. Would this include leaving the vegetation on the ground as it is cut or does it have to be picked up and hauled away?

The Grounds contractor is expected to remove the grass cuttings from Area C after mowing.

If the Contractor chooses to bale hay and sell it or use it as an offset against the cost of mowing the area, the Contractor shall include a credit value as a line item in the proposal.

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B15. Technical SOW 3.0 Who operates the Mulch Grinders?

Are they Government provided?

The Contractor operates the Mulch Grinders or other authorize person.

The mulch grinders are not Government-provided.

B16. Technical SOW 3.8.2.2. | ;

3.10

Who owns the Mulch?

Can the Grounds contractor use the mulch in Grounds work?

Is this area guarded/protected from becoming a dumping site for tree branches, stumps, etc by other than the Grounds contractor?

The Mulch is owned by the Government, but the contractor may use the on-site generated mulch and compost for the Grounds work.

The compost and mulch areas are guarded/protected from becoming a dumping site for tree branches, stumps, etc by other than the Grounds contractor

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B17. Technical SOW 3.6 | 3.0 How often will the contractor be expected to prune trees?

Will contractor be required to apply pesticides after tree pruning?

The Grounds Contractor is required to prune trees annually in early March. However, it can be done throughout the year – and most during the winter months to manage the workload.

Yes, if required. Contractor must consult with their Arborist on the best approach.

B18. Technical SOW 3.14.1

Whose responsibility is it to drain the Mall area ponds?

The Grounds contractor is responsible for draining, cleaning re-filling, and maintaining the Mall ponds and canals.

Draining and cleaning of ponds shall be once every two years.

The Grounds contractor shall work with the JSC facilities contractor to repair any broken valves, aeration pumps, or other equipment within the pond that are maintained by the JSC Facilities Contractor.

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B19. Technical SOW 3.14 |

1.15.2 Can pesticides be applied to tree stumps (tree stumps) in the Mall ponds?

Yes, however, contractor must consult with JSC environmental team to ensure any substances used are in compliance.

The Grounds Contractor’s personnel responsible for pesticide application is required to hold a current commercial state of Texas Pesticide Applicator’s license.

B20. Technical SOW 3.14 Is the Government certain that there are fish in any of the 3 ponds. We did not see fish on the site visit.

Unfortunately, we lost all the fish during a recent pond cleaning

However, the Grounds contractor will be responsible for maintaining water plant life, fish and any aquatic life in the Mall ponds. The pond’s ph balance should be appropriate for acquatic life.

The water should be habitable for any aquatic/wildlife.