80KSC22NCSDRFP_Cover Letter.pdf

National Aeronautics and Space Administration

Reply to Attn of:

John F. Kennedy Space Center Kennedy Space Center, FL 32899

KSC OP-MS

February 1, 2022

To: All Potential Offerors

Subject: Draft Request for Proposal (DRFP), Solicitation No. 80KSC22NCSDRFP, for NASA Communication Services (NCS)

You are invited to review and comment on the National Aeronautics and Space Administration (NASA) Kennedy Space Center's NASA Communication Services (NCS) Draft solicitation. The principal purpose of this requirement is to provide communication and related services for the Office of Communications in support of all NASA centers and Mission Directorates. Such services include, but are not limited to, Strategic Communications, Planning, and Integration; Engagement - Stakeholder Relations and Public Engagements; Media Relations; History and Archives; Library Services; Freedom of Information Act (FOIA) Responses; and Supplemental Communications Products and Services.

Potential offerors are encouraged to comment on all aspects of the draft solicitation, including the requirements, schedules, proposal instructions, and evaluation approaches, any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work. Potential offerors should identify any unnecessary or inefficient requirements and are also encouraged to comment on the DRFP CLIN structure, any unique terms and conditions, and the Section F Evaluation Criteria. Moreover, the Government intends for industry to propose a standard labor rate with locality factors per NASA Center and is seeking industry feedback on the pros and cons of this specific approach.

This competitive acquisition will result in a single, hybrid Firm Fixed-Price (FFP) core contract with an Indefinite-Delivery/Indefinite-Quantity (IDIQ) ordering mechanism providing for issuance of FFP, FFP Level of Effort (LOE) and Time and Material (T&M) task orders for services on an IDIQ basis. The core requirements of the contract will have a period of performance of 19-months for the Base Period, a 17-month Option Period 1, and two 12-month Option Periods (Option 2 and Option 3)). The IDIQ component of the contract will have an effective ordering period of five (5) years from the contract effective date. The North

American Industry Classification System (NAICS) code for this acquisition is 541820, Public Relations Agencies, and the small business size standard is $16.5 million.

Potential offerors should ensure its company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/

(2) U.S. Department of Labor Veterans' Employment and Training Service, VETS-4212

Reports: https://vets4212.dol.gov/vets4212/

(3) Date Universal Numbering System (and the transition to the US Government's unique entity identifier (UEI)): https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/ iae-information-kit/unique-entity-identifier-update

The successful offeror must pass an Equal Employment Opportunity (EEO) clearance before contract award (See FAR 22.805).

The current planned release date for the Final Request for Proposal (RFP) is on or about March 28, 2022, with proposals being due approximately 30 calendar days later.

The anticipated contract award date is December 30, 2022, with a March 1, 2023 contract effective date. The contract will be performed onsite at 10 NASA Centers and offsite at the Contractor's facilities.

The following additional information is provided to assist in understanding this acquisition:

1. A Phase-in period will be conducted. The Government anticipates a phase-in period not exceeding 60 days prior to contract start to ensure contract performance on contract start date.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance and Government Furnished Property (GFP) for offsite use at the Contractor's facility as described in the DRFP.

3. The NCS Pre-proposal Conference is anticipated to be held on or about February 14, 2022. Notice will be posted on the acquisition website noted below.

4. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should also refer to F.6.6. related to OCI mitigation/avoidance plan.

5. Proposals for this solicitation are required to be submitted through NASA's Enterprise

File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA's EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA's EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA's EFSS Box.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF).

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates. The NCS acquisition website is at https://procurement.ksc.nasa.gov/ncs and will be activated around the time of the release of this draft solicitation. This website will provide potential offerors access to a library of technical documents applicable to this acquisition.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Ombudsman for this acquisition is Marc Etkind, Marc.r.etkind@nasa.gov, 202-664-2755.

This DRFP is not a solicitation and NASA is not requesting proposals. This DRFP does not commit NASA KSC to pay any proposal preparation costs, nor does it obligate NASA KSC to procure or contract for this requirement. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Any comments regarding the DRFP should be submitted electronically in writing, to Timothy Broadous, Contracting Officer, at agency-nasacommservices@mail.nasa.gov, no later than 4:30pm EST on February 28, 2022, using the enclosed NCS DRFP Industry Comment Form.

If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately.

The Government will consider all comments received in preparation of the Final RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP.

The Government is not soliciting questions at this time. However, if questions are submitted they must be submitted separately from any comments via email at agency-nasacommservices@mail.nasa.gov. If any questions are received, they will be posted publicly with the Government response to https://beta.SAM.gov. Therefore, it is the respondent's responsibility to ensure no proprietary data is included in a question.

Sincerely, Timothy O. Broadous Contracting Officer

Enclosures:

Draft RFP (80KSC22NCSDRFP) NCS DRFP Industry Comment Form

TIMOTHY

BROADOUS

Digitally signed by TIMOTHY

BROADOUS

Date: 2022.02.01 12:12:48 -05'00'