KPLSS II - DRFP Response to Questions.pdf

# Question DRFP Section Document Page # Answer

Do the best estimated quantities (BEQs) stated in the DRFP represent the expected volume of orders for each task item number (TIN)?

L.13.3, Volume III ‐ Price L‐02 Price Template TIN Price by BEQ Tab

No, the Government provided BEQs are for evaluation purposes only and are not a limit or guarantee of future work; nor do they represent an obligation, commitment, or amount to be ordered by the Government.

Will the Government provide GSA vehicles for contractor use in performance of this contract?

N/A N/A N/A No, GSA vehicles will not be authorized or provided by the Government. The KPLSS II contractor will be responsible for providing the vehicles necessary to perform the requirements of the contract.

At a glance the appearances of the equipment is acceptable, however the age of the equipment is concerning, especially if the number of launches per year increases.

Question ‐ Is there an asset replacement plan for aging equipment (such as cryogenic storage tanks and transports)? If so, can you share it?

Attachment J‐07 Government Furnished Property‐Installation Accountable

4‐290 Refer to PRO‐RCD‐0001, Propellants and Life Support Master Plan, which is included in the Bidder's Library.

The current infrastructure, asset inventory and business/technical processes seems to be insufficient to cover future needs:

1. We understand Methane may be used by future launch vehicles Question ‐ Is there a plan for Methane storage and supply at KSC? If so, can you share it?

2. Recommendations could be included in the RFP to improve current processes based on current weaknesses

N/A N/A N/A Methane storage and supply is not currently part of the KPLSS II requirements.

It’s difficult for us to understand the details of the pre‐priced task order/maintenance :

1. Fluid inventory management system. Task orders historical data. Raw data with scheduled delivery dates and maintenance records.

Question ‐ can you provide this data?

2. Historical : Data about tasks to be performed for each launch / number of launch per week. Date, delivery location and quantities of each fluid required Question ‐ can you provide this data?

3. Launching provisions of each fluid need to be provided Question ‐ can you provide this data?

Attachment J‐02 Catalog of Services to be Provided

1‐‐35

Historical data will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. The information provided is not intended to be a comprehensive representation of all work to be performed by the contractor. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

Include evaluation criteria on ideas for improving efficiencies/optimization by adding technologies, new processes, etc.

Question ‐ how would adding technology or new processes to improve efficiency and reliability be valued in the bid analysis?

Section M Evaluation Factors for Award

124‐129 Refer to Sections L and M of the RFP.

Historically, how many negotiated task Orders are issued per year on average? What is the average dollar value?

N/A Industry Day Orientation Slides

Slide 12

The number of historical negotiated task orders and a brief description, excluding dollar value, will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. The information provided is not intended to be a comprehensive representation of all work to be performed by the contractor. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

Historically, how many pre‐priced task Orders are issued per year on average? What is the average dollar value?

N/A Industry Day Orientation Slides

Slide 12 Pre‐priced task orders are new to KPLSS II, and thus have no historical data.

9 How frequently are budget updates required? N/A Industry Day Orientation Slides

Slide 14 Budget update requirements can be found in PWS 1.4, Task Order Management and Financial Reporting.

10 Please provide a Spare Parts Analysis in the bidders library. N/A Industry Day Orientation Slides

Slide 14

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

Historically how many Periodic configuration audits are required per year? Please provide an example in the bidders library.

N/A Industry Day Orientation Slides

Slide 14 Periodic configuration audits are new to KPLSS II, and thus have no historical data.

How many configuration drawings require updates in PTC Creo? Please provide configuration drawings in the bidders library.

N/A Industry Day Orientation Slides

Slide 14 This information will be included in the Bidder's Library.

Can the government provide the number of launches supported by the KPLSS contract over the past year?

N/A N/A N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

Can the government provide a forecast of planned launches and expected KPLSS II commercial launch customers over the next 2 years?

N/A N/A N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. The information provided is not intended to be a comprehensive representation of all work to be performed by the contractor. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

Please define the number and type of vehicles that shall be addressed in the vehicle management strategy/approach.

Section L.13.1, Sub‐factor A, (a).6

Section A‐M 112 It is the responsibility of the offeror to understand requirements and propose an approach to meet the requirements of the solicitation.

Is the template L‐05 Key Personnel Minimum Qualifications excluded from the Mission Suitability 40 page count? Or is it included in the Volume IV Plans and Other Data?

Suggest Placing info in Volume IV and excluding from Mission Suitability page count (1 page per key position description)

Section L.13.1, Sub‐factor A,(b) 2‐4

Section A‐M 112 RFP provision L.6, 1852.215‐81 Proposal Page Limitations, will be updated for consistency with provision L.13.4, Volume IV ‐ Plans and Other Data. Provision L.6 will also be updated to establish copies, media, and page limits for Template L‐05.

Regarding Attachment L‐08, Engineering Documentation, We suggest placing this info in Volume IV and excluding from Mission Suitability page count

Section L.13.1, Sub‐factor B ‐ Technical Approach, (a) 3.

Section A‐M 114 RFP provision L.6, 1852.215‐81 Proposal Page Limitations, will be updated for consistency with provision L.13.4, Volume IV ‐ Plans and Other Data. Provision L.6 will also be updated to establish copies, media, and page limits for Attachment L‐08.

Regarding Attachment L‐07, Baseline Labor for Maintenance We suggest placing this info in Volume IV

Section L.13.1, Sub‐factor B ‐ Technical Approach, (a) 5

Section A‐M 115 RFP provision L.6, 1852.215‐81 Proposal Page Limitations, will be updated for consistency with provision L.13.4, Volume IV ‐ Plans and Other Data. Provision L.6 will also be updated to establish copies, media, and page limits for Attachment L‐07.

19 Will the plans be evaluated as part of the Subfactor A and B scoring?

Section L.13.4. Volume IV, Section L.13.1, Sub‐factor A, and Section L.13.1, Sub‐ factor B

Section A‐M 112‐114, Refer to provisions L.13.4 and M.4.

20 Historically how many DRD's are submitted annually? N/A DRD 1‐14 Statements, Launch Readiness

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

21 Historically how many DRD's are submitted annually? N/A DRD 1‐15, Propellants and Life Support System Level Review

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

22 How many plans and inspection records are typically required per year? N/A

DRD 1‐23 Spill Prevention, Control, and Countermeasures (SPCC) Site‐Specific Plans and Inspection Records.

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

23 Historically how many DRD's are submitted annually? N/A

DRD 1‐24 Hazardous Waste Inspection Records and Tank Certification and Closure Reports.

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

24 Please provide most recent complete DRD. N/A DRD 2‐4. Propellant Inventory Management Report.

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

25 Please provide most recent complete DRD. N/A DRD 2‐5: DLA Energy Reports.

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

26 Please provide most recent complete DRD. N/A DRD 2‐6: Five Year Propellants Forecast Report

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

27 Historically how many DRD's are submitted annually? N/A DRD 2‐8 . Launch Support Plans.

N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

To aid non‐incumbent offerors in their efforts to develop reasonable and realistic pricing please provide at least one copy of a completed DRD for each DRD in the DRL.

N/A All DRD’s N/A

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

General. Please provide copies off all of the OMIs and other Guidance Documents referenced in the PWS. These documents will be required by offerors to develop TIN and PPTO pricing.

N/A J‐01 PWS N/A

Operational and Maintenance Instructions (OMIs) and other Compliance Documents will be included in the Bidder's Library.

Historically how many anomalies are submitted annually? Also, will there be outstanding anomalies to be resolved under KPLSS II?

Section 1.1 Anomaly Reporting and Management.

J‐01 PWS 3

Historical information will be provided in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation. Outstanding anomalies, if any, will be communicated to the contractor during phase‐in.

Historically how many assigned actions are dispositioned annually? Also, will there be outstanding KATS actions to be resolved under KPLSS II?

Section 1.5, C. Pg. 7/38.

Disposition assigned Kennedy Action Tracking System (KATS) actions as instructed and respond in KATS or to the COR by assigned due date

J‐01 PWS 7

This is a new requirement under KPLSS II. Outstanding Kennedy Action Tracking System (KATS) actions, if any, will be communicated to the contractor during phase‐in.

Please provide an explanation regarding the differences between the IT Systems and Tools discussed in section 1.5.3 and the government provided services discussed in Attachment J‐11.

Please provide information (quantities, descriptions) of the IT systems and tools to be provided by the KPLSS II contractor.

Section 1.5.3 J‐01 PWS 7 Attachment J‐11 is Government Furnished Services. However, if the contractor develops additional IT systems and tools to perform contract requirements, then such systems and tools shall be developed in accordance with PWS 1.5.3, Contractor‐Provided IT Systems Requirements.

What application or program is the current asset and maintenance management system operated on? In What format will the historical data be provided to the successful KPLSS II offeror?

Section 1.5.4. J‐01 PWS 9 The current asset and maintenance management system is operated on IBM Maximo. Refer to the RFP for data format.

34 Please provide a listing of all vehicles that must be provided by the contractor. Section 1.8.3. J‐01 PWS 17

This information will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

35 Historically how many records are tracked and maintained annually in the NETS system? Section 1.11 (D) J‐01 PWS 22

Historical information will be provided in the Bidder's Library, to the maximum extent possible. This information will be provided for informational purposes only and is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

36 Historically how many audits and inspections are completed annually? Section 1.11 (F) J‐01 PWS 22

Historical information will be provided in the Bidder's Library, to the maximum extent possible. This information will be provided for informational purposes only and is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

Please provide a copy of the latest System Documentation List (SDL) for each assigned configured system baseline.

Section 2.2.(H) J‐01 PWS 27

Historical information will be provided in the Bidder's Library, to the maximum extent possible. This information will be provided for informational purposes only and is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

38 Is all work scope in 2.4 to be priced as "separately priced as standalone services "? Section 2.4 J‐01 PWS 30 No, PWS Section 2.4 includes requirements that may be separately priced on a case‐by‐case basis as determined by the Government.

Please provide copies of all OMI's listed in the Technical Exhibit 3.0‐1, Operations and Maintenance Instructions (OMI) List

Section 3.1 J‐01 PWS 34 Operational and Maintenance Instructions (OMIs) and other Compliance Documents will be included in the Bidder's Library.

Please provide the most recent versions of all TE's. Specifically provide completed documents so that the information can be used as workload indicators.

N/A J‐05 Technical Exhibits N/A Refer to Attachment J‐05, Technical Exhibits.

Please provide a description of the purpose of each meeting, contractors’ role(s) in the meeting, typical meeting deliverables, and frequency. This information serves as a workload indicator for the purpose of estimating.

N/A J‐19 Boards, Committees, and Meetings

N/A Attachment J‐19 will be updated to clarify. Also refer to PWS and DRDs for additional information.

42 Please provide copies of each compliance document N/A J‐21 Compliance Documents

N/A Compliance Documents will be included in the Bidder's Library.

43 Please provide details of the Group Insurance benefits provided. N/A J‐23 CBA Section 25 Refer to Attachment J‐23, CBA.

The evaluation criteria in the first 2 bullets of the second paragraph threatens contractor with losing their award term if they do not perform at 100% all of the time on this set of criteria. This seems like an unrealistic expectation. Can the government establish a 90% threshold in performance for loss of award term?

N/A J‐22 Award Term Evaluation Plan

6 No, the management and technical performance criteria will remain as stated.

Since an award term evaluation plan and CPARS should provide adequate incentive for a contractor, please consider eliminating this Deduction Schedule.

N/A J‐13 Deduction Schedule

N/A The requirement will remain unchanged.

Can the government provide the number of launches supported by the KPLSS contract over the past year?

N/A N/A N/A See response to question 13 above.

Can the government provide a forecast of planned launches and expected KPLSS II commercial launch customers over the next 2 years?

N/A N/A N/A See response to question 14 above.

Please provide any other side or supplemental agreements that are currently in force and effect between the union and incumbent contractor that may impact pricing and profitability.

N/A J‐23 CBA N/A Refer to Attachment J‐23, CBA.

Does the government plan to make the listed compliance documents available to offerors in a bidders’ library on FBO?

N/A J‐21 Compliance Documents

N/A This information will be included in the Bidder's Library for RFP.

To prepare comprehensive responses to the PPTOs, Bidders will need access to the applicable documents listed in Attachment J‐10. Is it the government’s intent to provide these applicable documents in a bidders’ library?

N/A Attachment J‐10 Pre‐ Priced Task Orders

3, 6, 8, 11‐

Yes, the applicable documents will be included in the Bidder's Library.

51 The link to the Bidders’ Library seems to go to an incomplete site. Is this the correct link?

Section L.10 Availability of Reference Information

Section A‐M 109 The link will be corrected in the RFP.

The TIN prices present a risk for the contractor – has the Government considered adding any specific language that allows the contractor to adjust TIN prices when revised SCA wage determinations and/or CBAs are incorporated into the contract, or does the Government consider that FAR 52.222‐43, which allows for unit price labor rates adjustments, covers the adjustment of TINS?

Articles I.2 and I.21 Section A‐M 50, 76 and

Yes, refer to FAR 52.222‐43(a), which applies to both contracts subject to area prevailing wage determinations and contracts subject to collective bargaining agreements.

On the previous contract the minimum was $8 million which provided the ability for the contractor to staff to perform the full range of services identified in the SOW. The $5 million minimum currently advertised does not allow for staffing that would ensure 100% of the requirements identified in the SOW are available. What is the rationale for decreasing it from $8 million to $5 million? It would appear that based on normal escalation the minimum should be approximately $9M.

Article B.2 Sections A‐M 2

The minimum contract value stated in Section B.2 does not represent the expected or anticipated ordering value under the contract. The contract minimum is required pursuant to FAR 16.504(a)(1) and (4) for the sole purpose of establishing a binding indefinite‐delivery, indefinite‐quantity (IDIQ) contract. However, FAR 16.504(a)(2) provides that the contract minimum need only be “more than a nominal quantity.”

The solicitation includes a performance work statement, catalog of services, data requirements documents, and other documentation that reasonably describes the general scope, nature, complexity, and purpose of the services the Government will acquire under the contract in a manner that will enable a prospective offeror to decide whether to submit an offer. In this regard, the contractor should provide sufficient staffing to meet the requirements of the contract, not the contract minimum.

The language indicates that the government could add a new Task Order at the end of the current fiscal year that would not be executable until the following fiscal year.

This gives a false impression of meeting the annual minimum. Is that the intent? Article B.2 Sections A‐M 2‐3 The RFP will be updated to clarify Section B.2.

The instructions tab indicates an annual plug of $250K for evaluation purposes. The Non‐Labor Margin Rate Tab includes a $1M annual plug. Will the Government please confirm which plug number should be utilized?

Instructions & Non‐Labor Margin Rate Price Tabs

L‐02 Price Template Instructio ns 5.b & 5.c

The RFP will be updated to correct L‐02, Price Template.

The current set up of the template limits offerors to only have a total of 7 unique line items distributed between 4 Task Orders. Will the Government please provide the password to unlock the price template or increase the number of lines in the Non‐Labor Direct Cost section?

PPTO Summary L‐02 Price Template

PPTO

Summary

The RFP will be updated to unlock Attachment L‐02, Price Template.

The current CBA is set to expire within the first year of the Period of Performance on March 31, 2021. To ensure pricing consistency from all offerors, will the Government provide direction for offerors to apply a mandated escalation such as 2.5% or require the usage of the 10/01/2020 rate for all subsequent periods?

Schedule BHourly Wage Rates

J‐23 Collective Bargaining

Refer to the terms of FAR 52.222‐41, Service Contract Labor Standards, which is incorporated in Section I of the RFP.

Specifically, FAR 52.222‐41(f), states in pertinent part, “neither the Contractor nor any subcontractor under this contract shall pay any service employee performing any of the contract work . . . less than the wages and fringe benefits provided for in such collective bargaining agreement, to which such employee would have been entitled if employed under the predecessor contract, including accrued wages and fringe benefits and any prospective increases in wages and fringe benefits provided for under such agreement.”

Concerning a mandated escalation rate, refer to the requirements of FAR 52.222‐43 Fair Labor Standards Act and Service Contract Labor Standards‐Price Adjustment (Multiple Year and Option Contracts), which is also incorporated in Section I of the RFP.

Specifically, FAR 52.222‐43(b), states in pertinent part, “The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.”

There are several unpredictable occurrences over the life of a contract that result in base closure thus resulting in loss of revenue and ability to compensate personnel and contract. Even though NFS 1852.242‐72 is included in the contract:

(1) Does the government intend on providing a method for reimbursement for employees to be paid during base closures caused by inclement weather, government shutdowns, etc.? The current RFP language does not clearly state the parties responsible for all cost associated with Center/Base Closure as a result of natural disaster or government shutdown. Both HRT and DART cost charging are clearly defined in attachment J‐01 section 1.9. However the draft RFP language does not provide clarity as to who is responsible for the cost of employee lost wages due to Center/Base closure. Will a request for equitable adjustment be approved to reimburse KPLSS II employees for lost wages associated with Center/Base closure resulting from natural disaster or government shutdown?

(2) In addition, during base closures there is usually some level of exempted work that requires personnel to be on site to perform, however; there are no TIN sales occurring which results in a loss of revenue to the contract. Is there a method for compensating the contractor when customers are not buying TINS during a base closure, but the contract is maintaining capabilities for when the center reopens at full capacity?

Section H.1 and Attachment J‐ 01 Section 1.9

Sections A‐M

H.1, page 32;

J‐01, page

(1) Refer to NFS 1852.242‐72(b) and (d). Additionally, refer to U.S. Department of Labor, Wage and Hour Division, Fact Sheet No 70, entitled “Frequently Asked Questions Regarding Furloughs and Other Reductions in Pay and Hours Worked Issues.” See also 29 CFR 541.602 Salary basis.

(2) Refer to NFS 1852.242‐72(d)(4).

Will a separate TIN be added to the Catalog of Services to provide DRDs 1‐14, 1‐15 and 2‐8 similar to TIN 601?

Section C ‐ C.2 Data Requirements List PP2

Sections A‐M 8 See TIN 00212 in Attachment J‐02, Catalog of Services to be Provided.

Will TINs 104 and 105 be added to the Catalog of Services? They are currently included on Attach. L‐02.

Section 00100 Delivery Services

Attachment J‐2 Catalog of Services

2 Attachment L‐02, Price Template, will be corrected to remove TINs 00104 and 00105.

How will Off Shift SCAPE support be handled for the following TINS: 00301, 00303, 00304, 00308, 00311 and 00312?

Section 00300 Life Support Services

Attachment J‐2 Catalog of Services

11‐14 There is no separate off‐shift for these TINs.

Please clarify invoicing of SCAPE Suits. "Service is complete when SCAPE suit is recycled.

Quantity determined by the number of SCAPE suits delivered to a customer."

What happens when the customer requests more suits than used?

Section 00300 Life Support Services

Attachment J‐2 Catalog of Services

Service completion dictates when the TIN can be invoiced to the Government at the quantities determined in accordance with the TIN description. See clarified TIN description in Attachment J‐02, Catalog of Services to be Provided.

Are the historical TINs 00315 and 00316 being combined under TIN 308 of the RFP?

Section 00300 Life Support Services

Attachment J‐2 Catalog of Services

13 TIN changes will be mapped and provided in the Bidder's Library.

Historical TIN 00229 was not included in the RFP. Will this support not be needed under KPLSS II?

Section 00200 Propellant Services

Attachment J‐2 Catalog of Services

3‐10 TIN changes will be mapped and provided in the Bidder's Library.

Historical TINs 00522, 00524, 00526, 00531 and 00532 were not included in the RPF. Will this support no longer be required or have these items been combined under the listed TINs for the 500 Series. If they have been combined, what TINs are they now included under?

Section 00500 Maintenance Services

Attachment J‐2 Catalog of Services

17‐21 TIN changes will be mapped and provided in the Bidder's Library.

How will the government allow repricing of ODCs required for each pre‐priced proposal?

Vendor pricing is valid for 90 days.

Pre‐Priced Task Orders ‐ Introduction

Attachment J‐10 1 The Government reserves the right to order the PPTOs included in Attachment J‐10 at predetermined prices no later than the PPTO price expiration date specified for each.

What criteria will the Government use to determine which project proposals will be included in the 10 per year? Will it use the first 10 of the year, highest dollar value, most labor intensive etc.

Section 2.0 – 2.1.E.ii Attachment J‐01 26 The identification of the ten projects is at the discretion of the Government and will be communicated to the Contractor at the time of request for task order proposal.

The RFP states we are to use NASA provided SharePoint Services but Attachment J‐11 Government Furnished Services (page 6) does not show SharePoint as a GFS for KPLSS II. Section H – H.18.f. Sections A‐M 42‐43

SharePoint services will be Government furnished. The RFP will be updated to correct J‐11, Government Furnished Services.

Are the Task Plan due date negotiable? We are concerned about the vendor’s ability to be responsive during that time frame.

Section I – I.19.d.2.i Sections A‐M 74 No, the task plan due dates are not negotiable.

Since historic TIN 528 is not included, please provide the detail of systems supported under TIN 510 or are all systems to be supported now?

Section 00500 Maintenance Services

Attachment J‐2 Catalog of Services

19 The RFP will be updated to clarify J‐02, Catalog of Services to be Provided.

Does this TIN negotiation process allow for contractor‐initiated changes due to underutilized TINs? Section I.21 (a.3): Sections A‐M 77

No, TINs cannot be underutilized or overutilized. There is no minimum or maximum quantity for each TIN, as stated in Section B.1. Clause I.21 applies to new recurring requirements or changes in existing recurring requirements.

Along with the current CBA, will CBA demographics be provided in the Bidders Library? Collective Bargaining

Agreement (CBA) Attachment J‐23 N/A No, the Bidder's Library will not include this information.

The cancellation charge is limited to a maximum of 4 hours. However the possibility exists of charges greater than 4 hours as a result of customer cancellation, increasing contractor cost risk. Would the government consider changing the section language to allow all actual accumulated cost be charged to the as a result of cancellation within the time period?

Section I.22 Sections A‐M 77‐78 No, the Government will not change the maximum of 4 hours. However, the Government will include an example demonstrating the mechanics of Clause I.22, Service Reschedules and Cancellations, under the Sample Service Request section in Attachment J‐02, Catalog of Services to be Provided.

Would NASA consider the following minimum notification change?

Minimum notification times: for any support request with multiple TIN requirements the longest minimum notification time must apply to all the TINs required to complete the requested work.

TE 1.6‐1 1

No, the minimum notification times listed in TE 1.6‐1, Minimum Delivery Notification Times for Propellant and Life Support Services, will remain unchanged.

Would NASA consider establishing a standby utilization TIN to address customer requests for dedicated equipment required for operational support standby? TE 1.6‐1 1 Refer to Attachment J‐02, Catalog of Services to be Provided.

Regarding drawings and file storage noted in above PWS paragraphs and T.E J‐11:

1. Configured drawings with an outstanding EO is a subset of all configured drawings. Do all existing Microstation configured drawings require conversion to PTC Creo in first two years?

2. Do existing Microstation non‐configured drawings require conversion to PTC Creo if it is modified for use on a project?

3. Existing Microstation documents are compatible with the KDDMS environment. Is Microstation allowed as a design tool or is PTC Creo the only tool allowed?

4. Is KDDMS a Government Furnished Service?

5. Is KDDMS administered andmaintained by NASA or KPLSSII contractor?

6. Is training provided for KDDMS?

7. Is PTC Creo GFS?

8. Current drawing documentation is released into TecDoc/KEDS folder for access by all KSC users by KIAC. Will release into TechDoc/KEDS be required or only KDDMS?

J‐1 PWS para. 2.2.C, 2.4.C, 2.4.F, 2.4.F.i and Attachment J‐11 Gov’t.

Furn. Ser.

26, 30, 31

1. RFP will clarify this requirement.

2. No, conversion is only required for configuration drawings. See updated PWS 2.2.C in RFP.

3. PTC Creo is the only tool. See PWS 2.2.C.

4. Yes, KDDMS will be provided.

5. KDDMS is administered and maintained by NASA.

6. Training will be provided by the Government.

7. Yes, PTC Creo will be furnished by the Government.

8. The PWS specifies what is released into TechDocs, and what is released into KDDMS.

The second paragraph seems to have been cut off. Would the Government provide the full content of that paragraph?

Attachment J‐10 002 Section 1.0

6 The RFP will be updated to correct Attachment J‐10, Pre‐Priced Task Orders.

We do not feel the 15 days for providing Task Plans for TOs of < $250,000 and 20 days for providing Task Plan for TOs of > $250,000 is reasonable.

Would the government consider the following Task Plan due dates?

o Twenty (20) business days from CO request when the estimated TO award value is $250,000 or less.

o Thirty Five (35) business days from the CO request when the estimated TO award value is more than $250,000.

Section I.19 (d)(2)(i) Sections A‐M 74 The requirements of I.19(d)(2)(i) will remain unchanged.

Please consider changing the Task Plan due date to add a value affiliated with project complexity and material lead time as opposed to only estimated award value. The estimated award value is a lagging indicator that is not known until after the estimate is formulated. In some cases the ability to obtain estimates is completely out of the contractors control with respect to timing. Further complication arises from the FAR requirement to obtain three estimates. Please consider adding project complexity into the equation which would serve to recognize the inherent difficulty obtaining quotes for complex items/systems. Project complexity scoring could become a part of the NTO process and discussed and negotiated as an agreed to “objective metric” as part of the NTO process.

Clause I.19(d)(2)(i) Sections A‐M 74 The requirements of I.19(d)(2)(i) will remain unchanged.

Given that Anomaly Reports will require investigation period, root‐cause analysis, approval of resolution, and procurement of materials (if required), will a waiver to the 30 calendar due date be available on a case‐by‐case basis?

DRD DRD 1‐3 number 2 2 Refer to DRD 1‐3 paragraph 2, which states completion of all corrective plan tasks and final documentation is due within 30 calendar days after occurrence of anomaly unless a specific due date is assigned by the Government or regulatory agency.

Government states “Audits shall be required to be performed annually on all Ground Support Systems (GSS) and biennially for all other configured systems.” Is this audit requirement limited to PVS systems or is it for all configured systems?

If the audit requirement is for all configured systems is it expected to inspect every piece of equipment for a particular system, i.e. all EORs/ELSAs?

DRD DRD 2‐3 number 2 2 All configured systems and equipment shall be audited; see PWS 3.1.D.

How will the cost for any spare inventory deficits at the beginning of the contract be addressed (who will pay for them)?

DRD DRD 2‐12 1 Attachment J‐07, Government Furnished Property ‐ IAGP, specifies ownership and responsibilities of spares.

Given the long lead time on some materials there is a chance some will go beyond the 30 day requirement for completion of discrepancies, will a waiver to the 30 calendar due date be available on a case‐by‐case basis?

J‐01 Reference J‐01 PWS

1.5.4 (F)

10 Refer to PWS Section 3.0 A i.

What is the determining factor for the 2‐hour flow test considering the high cost of Helium? It will be very expensive to perform a test of this duration, venting helium to atmosphere. The government states, “Assessment of spare parts required on‐sight shall be included in the report.” Is this assessment limited to the Liquid Helium pump spares?

J‐01 Reference 2.3 (K) (iv)

There is no requirement to vent helium to the atmosphere. The liquid helium pump spares are not a requirement of KPLSS II.

Pickled and passivated are requirements for the scrubbers, CRCA does this type of work, should we consider this to be a government furnished activity for estimating purposes?

J‐01 Attachment J‐10 001 Refurbish and Mobilize Scrubbers 7.0 (iii)

See GFS Supplement 2 ‐ Laboratory Descriptions and Capabilities in Attachment J‐11, Government Furnished Services.

Which section of the RFP addresses the “field validations” mentioned in the Deduction Description?

J‐13 Attachment J‐13 item 7

4 The deduction schedule applies to all field validation requirements in the PWS.

Does the Configured Drawing requirement include updating all drawings to CREO or is it only incorporating all EOs? Many drawings have sheets that do not have CAD files (no native file), thus they will be required to be redrawn adding many hours to the process.

Will the government provide a list of these drawing sheets so they can accurately be estimated?

Template L‐08 Sections A‐M

The PWS will be updated to clarify this requirement in the RFP. The Government will provide additional information in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

The Government established page limitations for each portion of the proposal submitted in response to the solicitation, specifically a 40 page limit for Volume I Mission Suitability.

As Mission Suitability is the most important evaluation factor, and with the amount of information to be provided in response to the RFP, would the Government consider increasing the page limitation to 80 for the Volume I response?

L.6 Sections A‐M 105 The RFP will be updated to reflect a 50 page limit for the Mission Suitability Volume.

It is unclear how bidders can fairly account for $500K per year (10% of minimum yearly contract value) in non‐routine maintenance/repair/replacements to be fully covered by TIN pricing for tasks with no specified minimum or maximum quantities. Please clarify. B.1 and G.10 Sections A‐M 2, 24

It is the responsibility of the offeror to understand requirements and propose an approach to meet the requirements of the solicitation.

Does the incumbent have any approval authority on purchase of contractor‐owned equipment by successor?

L‐15 Sections A‐M 122 No.

PWS calls out DRD 1‐3 as Risk Management Plan and DRD List J‐04 cites DRD 1‐3 as Anomaly Reporting and Management Plan. It appears that the DRD Anomaly Reporting Plan is not addressed in the PWS. Please advise if it been eliminated?

J‐01 PWS J‐01 3 DRD references are correct in the PWS and Attachment J‐04, Data Requirements List.

PWS calls out DRD 1‐8: Asset Information Management System and Work Management System Data Report. DRD List calls out DRD 1‐8 as Monthly Task Order Status Report.

There is no DRD corresponding to Asset Information Management System and Work Management System Data Report in the DRD List. Have these DRDs been removed?

J‐01 PWS J‐01 7 DRD references are correct in the PWS and Attachment J‐04, Data Requirements List.

Calls out DRD 1‐16: Purchase Order Report. DRD List calls out PO Report as 3.2. Please advise which is correct.

J‐01 PWS, J‐04 J‐01, J‐04 11 DRD references are correct in the PWS and Attachment J‐04, Data Requirements List.

Calls out DRD 1‐17: Government Spare Part Inventory Report. No corresponding report is included in DRD List J‐04. Has this DRD been removed?

J‐01 PWS, J‐04 J‐01, J‐04 11 DRD references are correct in the PWS and Attachment J‐04, Data Requirements List.

The DRD List calls out DRD 1‐11 as Asset and Maintenance Management System and Work Management System Data Report ‐ no call out is provided in the J‐01 WBS. Please advise if this is a requirement.

J‐01 PWS, J‐04 J‐01, J‐04 1 DRD references are correct in the PWS and Attachment J‐04, Data Requirements List.

1. Overall, can the government provide workload history to better understand the potential magnitude of risk the contractor should account for in their pricing?

2. Item #4, can the government quantify the inadequate inventory, its value and whether the government intends to reimburse for stockage of Spare Parts to the levels prescribed in the SPA’s?

3. Item #6, does deduction infer that the contractor has no latitude to negotiate/control/adjust P&LS customer deliveries should there be competing requirements on the integrated schedule?

J‐13 Performance Deductions Schedule

J‐13 3, 4

1. Historical data will be included in the Bidder's Library for information purposes only. This information is not to be construed as a limit or guarantee of future work or the actual volume of services required, nor is it representative of an obligation or commitment of the Government. The information provided is not intended to be a comprehensive representation of all work to be performed by the contractor. It is the responsibility of the Offeror to understand requirements and propose adequate resources to meet the requirements of the solicitation.

2. The current inventory levels will be determined during the Spare Parts Analysis performed by the KPLSS II contractor in accordance with PWS 2.4.K.

3. PWS 1.6.2.B(i) allows for negotiation or adjustment of deliveries.

If a TIN is deleted due to development of another method for providing service will there be an opportunity to recoup lost revenue, as in reprice the remaining TINs to respread the costs that were spread against the deleted TIN? For example, when the contract is responsible for providing JET A fuel and another vendor establishes a fueling system which replaces the contract capability.

I.21 Sections A‐M 76, 77 Clause I.21, TIN Negotiation Procedures, specifies circumstances upon which a TIN negotiation will occur.

Recognizing that the government cannot drive the commercial customers to use the contract services, however, is the government going to use the contract services provided for the duration of the contract? For example, GN2 is traditionally provided through the contract, and if another method is available for obtaining GN2 will all government customers be required to use the KPLSS II services? If they will not be required to use KPLSS II, will the contractor be given the opportunity to reprice the remaining TINs to re‐ spread the costs that were spread against the TINs that the government is not using due to change in circumstance?

I.21 Sections A‐M 76, 77

Refer to Section B.3 Contract Maximum for the total maximum quantity of services (stated in a dollar value) the Government may acquire under the contract. Additionally, refer to Section B.1 Supplies and/or Services to be Provided regarding adjustments to TINs. Specifically, there is no stated minimum or maximum quantities for each TIN.. See also Clause I.21 for new recurring requirements or changes in existing recurring requirements.

Because this TIN is used to procure Equipment and Material for Customers, will the Marginal Rate be applied?

Section 00803 Equipment/Material

Attachment J‐2 Catalog of Services

24 Yes, the Marginal Rate will be applied to the 00800 series TINs. The RFP will be updated to clarify.