80KSC019R0004_-_Mech_Synopsis.pdf

C. Architect-Engineer Services

Contracting Office Address

NASA/John F. Kennedy Space Center, Procurement, Kennedy Space Center, FL 32899

I. ACQUISITION DESCRIPTION

This acquisition is for the Architect-Engineer (A-E) Services for the Design and Other Professional Services Necessary to Rehabilitate, Modernize, and Develop New or Existing Mechanical Systems for Facilities and Ground Support Systems through a regionalized Multiple Award, Indefinite Delivery, Indefinite Quantity (IDIQ). Services may be required at Kennedy Space Center (KSC), including Vandenberg Air Force Base (VAFB) and Cape Canaveral Air Force Station (CCAFS); John C. Stennis Space Center (SSC); Langley Research Center (LaRC); Johnson Space Center (JSC), including White Sands Test Facility (WSTF); Marshall Space Flight Center (MSFC), including Michoud Assembly Facility (MAF); Goddard Space Flight Center (GSFC); Wallops Flight Facility (WFF), and other NASA assets; and launch or landing sites worldwide. This regional multiple award contract will provide a highly flexible contracting vehicle for participating Centers.

This synopsis, number 80KSC019R0004, is prepared in accordance with Federal Acquisition Regulation (FAR) 5.207, Preparation and Transmittal of Synopses, and NASA FAR Supplement (NFS) 1805.207-70, Synopses of Architect-Engineer Services.

This is not a solicitation or a request for a proposal. This is a request for a Standard Form (SF) 330, Architect-Engineering Qualifications.

This acquisition will be conducted under full and open competition procedures allowing maximum participation from large and small businesses. The NAICS Code and small business size standard for this procurement is 541330 and $15 million respectively.

Any reference to “A-E”, “A-E firm”, or “firm” includes teaming arrangements.

II. PROPOSED CONTRACT INFORMATION

NASA’s KSC intends to award up to three Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts for this effort. In accordance with FAR 19.502-4(a), KSC intends to reserve one award for a small business concern (i.e., small business, 8(a), HUBZone, SDVOSB, WOSB, or EDWOSB). Each IDIQ contract will have a minimum value of $1,000, which represents the minimum value of work the Government is required to order. Each IDIQ contract will have a maximum value not to exceed $50 million. Each awarded contract will have a five-year ordering period with no options.

Work will be accomplished as individual firm-fixed-price task orders under each IDIQ contract. Pursuant to FAR 19.502-4(c), the Contracting Officer may issue orders directly to small business concerns. If more than one contract is awarded, and the task order is not set aside for small business concerns, the Contracting Officer will provide the contract awardees opportunity to be considered for each task order consistent with FAR 16.500(d); FAR 36.602, Selection of firms for Architect-Engineer Contracts; and with the Task Order Placement Process incorporated in the contracts. As determined by the Contracting Officer, performance of work under task orders issued against the IDIQ contracts may extend or be extended for up to one year beyond the ordering period of the IDIQ contracts.

III. A-E SCOPE OF SERVICES

The IDIQ contract scope of work includes A-E services with a major emphasis on ordinary and complex mechanical systems, including, but not limited to, the following:

preparation of studies, designs, specifications, reports and other contract documents for construction of Heating, Ventilating, and Air Conditioning (HVAC); fire protection; water distribution and waste water collection; and analysis of pneumatic systems, environmental control systems (e.g., specialized high pressure air and GN2 single pass purge systems), steam systems, cryogenic systems, and systems for storage and distribution of high pressure gases. These services may apply to modifications/refurbishment of existing mechanical systems and work in multiple project phases. These mechanical systems may be integrated into small or large scale commercial buildings, industrial facilities, launch facilities, or laboratories.

The A-E services may include an integrated approach and sustainable design in accordance with the U.S. Green Building Council or Green Building Initiative, and compliance with the sustainability principles in Executive Order 13834, Efficient Federal Operations. The A-E services will be performed across all project phases including, without limitation, planning and feasibility studies, preliminary design, final design, engineering services during construction, activation, and commissioning. All design packages prepared by the A-E firm must utilize computer aided design and analysis, SpecsIntact specifications or MasterSpecs (as negotiated with the task order contracting officer) and include detailed cost estimates. The A-E firm’s approved designs will typically be utilized for the advertising and award of fixed price fabrication and construction contracts. The A-E services also include engineering services during construction including, but not limited to, review of shop drawings, requests for information, deviation waivers, resolution of problems, construction inspection services, as-built construction drawings, etc. KSC drawing and supporting documentation products must be in compliance with the latest version of KSC-DE-512-SM, Facility Systems, Ground Support Systems, and Ground Support Equipment General Design Requirements, which will be provided to firms for review upon request.

A-E firms will also be required to perform alternative studies including cost-benefit analysis and life-cycle costing; study or report compilation; parametric cost estimating;

detailed take-off cost estimating and analysis of construction bids. A-E firms must have the capacity to perform all the work tasks identified in this synopsis and the capacity to work multiple projects at the same time.

The A-E staffing must include registered professionals and specialists who have demonstrated experience in multi-discipline design including civil, environmental, electrical, fire protection, and structural engineering, along with architecture, certified cost estimating, and LEED/Green Globe accredited professionals with extensive design experience in ordinary and complex mechanical systems.

IV. SUBMISSION EVALUATION CRITERIA

This requirement is being acquired in accordance with FAR 36.602, Selection of Firms for Architect-Engineering Contracts.

Firms must submit a completed SF 330, Architect-Engineering Qualifications, Parts I and II and include specific information addressing each of the five selection criteria described in this synopsis. Firms will be evaluated to determine the most highly qualified in relation to the selection criteria. Failure to provide the requested data or to comply with the instructions in this notice may result in an evaluation that a firm is not highly qualified.

The following factors will be used in the evaluation of submittals to this synopsis. NASA will consider the immediate past five years as the period of time for evaluation.

1. Specialized experience and technical competence in the types of work required.

Provide no more than 10 projects in Section F of the SF 330. All projects must be ongoing or completed within five years from the date of this synopsis. For submittal purposes, a task order on an IDIQ contract, an order off a basic agreement, an order off a basic ordering agreement, and non-general engineering contracts are considered “projects.” General engineering contracts, IDIQ contracts, basic agreements, and basic ordering agreements are not considered “projects.” Through the projects provided in Section F of the SF 330, the A-E firm must demonstrate experience managing and performing planning, design, and engineering services during construction of simple and complex mechanical systems. Firms will be evaluated on recent and relevant demonstrated experience managing and performing in all areas of the A-E Scope of Services, including the following:

a. Designing and providing construction documents for complex mechanical engineering projects, including piping systems and equipment, environmental control systems, pneumatics, or HVAC;

b. Designing and providing construction documents for multi-discipline, multiple-phase, multiple-year design and construction projects on both new and modifications to existing facilities, including but not limited to; electrical and civil/structural specialties to support mechanical systems; as well as providing construction documents for maintenance and repair projects;

c. Development of specialty discipline engineering documents, including but not limited to: controls, software, fire suppression/alarm, and building commissioning;

d. Developing cost and constructability analyses, including cost-benefit analyses, life-cycle cost analyses, parametric cost estimating, detailed cost estimates/quantity takeoffs, and market research;

e. Planning studies, including development of requirements, preparing engineering evaluations, and project scoping;

f. Using computer capability to perform engineering calculations, 3-D modeling, building information modeling, computer-aided design and drafting , finite element analysis, and computational fluid dynamics ;

g. Preparation of specifications using the SpecsIntact format system;

h. Designing to LEED or Green Globes standards and achieving certification, and incorporating the Guiding Principles for Sustainable Federal Buildings;

i. Providing engineering services during construction, shop drawing review and disposition, Request for Information responses, Engineering Order development, construction inspection services, contractor redline and as-built drawing preparation, and project closeout.

For evaluation purposes, emphasis will be placed on projects demonstrating effective and reliable design of complex, multi-discipline, and multi-phase projects.

Moderate emphasis will be placed on relevant experience working in similar geographic locations to KSC (e.g., ambient conditions) and within Federal or other heavily regulated environments.

Selection Weight: 35 percent

2. Past performance. The Government will assess the firm’s past performance on the projects identified in section F of the SF 330 with respect to cost control, quality of work, and compliance with performance schedules, as determined from the completed Past Performance Questionnaires (PPQs) submitted by customer contacts, as well as information obtained from other sources. Other sources may include, but are not limited to, Government past performance databases (e.g., Past Performance Information Retrieval System, Federal Awardee Performance and Integrity Information System, Contractor Performance Assessment Reporting System (CPARS), etc.) and interviews with previous and current customers. The Government may also consider the firm’s past performance on projects other than those provided in Section F of the SF 330 using other sources as described above.

The firm’s history of working relationships and management of project teams may also be considered when reviewing past performance. The currency and relevance of the information, source of the information, context of the data, and general trends in the firm’s past performance will be considered. The Government will not disclose the names of persons/companies who provide performance information. Firms may provide information on problems encountered on identified contracts and the firm’s corrective actions in their description of the project in Section F. If, during the course of the evaluation, the Government obtains adverse information to which a firm has not previously had an opportunity to respond, the Government will afford the firm an opportunity to clarify the adverse information.

Selection Weight: 25 percent.

3. Professional qualifications necessary for satisfactory performance of required services. Basis of evaluation will be the information provided in Section E of the SF

330. Provide qualifications only for those key personnel who will actually perform the major duties for the A-E Scope of Services in this synopsis. Key personnel must include, at minimum, one or more: project managers, quality control managers, mechanical engineers, electrical engineers, fire protection engineers, construction cost estimator, and scheduler. The A-E firm must provide proof of licenses or professional accreditations for key personnel as part of the submission. For Florida state-regulated permits, the A-E firms must include engineers registered in the state of Florida; other listed design professionals must also be registered, but may be from any state. The professional license number and the state where licensed must be provided in the SF 330 Section E, Box 17. With respect to work at Centers or locations outside of Florida, a commitment to obtain applicable state licensure through reciprocity will meet the intent for state-regulated permits.

Major emphasis will be placed on professionals experienced in the design and engineering services during construction of large, multi-discipline projects including ordinary and complex mechanical and Building Automation System/Programmable Logic Controller control installations, relevant experience in hand or computer aided analysis of system design fundamentals (fluid flow, support anchor studies, thermal analysis, etc.), and 3-D design development through software.

Moderate emphasis will be placed on professionals providing supporting design elements to the focused mechanical and plumbing work, including civil engineers, structural engineers, architects, construction cost estimator, and schedulers.

Selection Weight: 20 percent

4. Capacity to accomplish multiple task orders. Provide an organizational chart for the key personnel in the SF 330, Part I, Section D. The A-E team will be evaluated on the following required narrative, which should be addressed in Part I, Section H:

A potential high volume workload and demanding schedules should be anticipated. Describe the team’s present workload and the availability of the project team (including sub-consultants) to perform multiple task orders simultaneously. Describe the availability of the firm to provide qualified staffing to support key personnel to ensure quality and responsiveness of services.

Generic statements of availability/capacity will be considered less favorably.

Selection Weight: 10 percent.

5. Location of the essential staff for this project (or a commitment to locate) in the general geographical area of the Kennedy Space Center, Florida and knowledge of its locality. Provide the location (or a commitment to locate), number of key personnel, and number of total personnel of any office that will be performing the work, including main offices, branch offices, and offices of team members. Indicate the firm’s knowledge of the general KSC locality.

Selection Weight: 10 percent.

V. PAST PERFORMANCE QUESTIONNAIRES

Firms must provide the PPQs (Attachment 1 of this synopsis) to each past performance customer contact identified in Section F of the SF 330. Firms must request customers submit their completed questionnaires via e-mail to arrive no later than 2:00 p.m. Eastern Daylight Time (EDT) on March 25, 2019, to the address listed below.

Name: Randall Gumke Email Address: randall.a.gumke@nasa.gov

A sample past performance transmittal letter is provided as part of Attachment 1.

Questionnaires must be returned directly from the customer contact to the Contracting Officer listed above. PPQs will not be accepted directly from the firm.

Copies of Section 1 of the PPQs the firm sends to each customer contact must be submitted with the firm’s SF 330. If a completed CPARS evaluation is available for a project identified in Section F of the SF 330, it must be submitted along with the completed SF 330 package. NOTE: The CPARS evaluation is not a substitute for a completed PPQ.

VI. SYNOPSIS PROVISIONS

FAR, NFS, and KSC provisions applicable to this synopsis are provided in Attachment 2.

VII. SUBMISSION PAGE LIMITATIONS

A-E firms responding to this synopsis must submit a completed SF 330 package. DUNS, CAGE, and TIN numbers must be included in Block 30 of the SF 330. The submission, including the SF 330 Parts I and II, must not exceed 50 pages and must include any information the A-E firm feels may be of benefit to it in the evaluation and selection process. The firm may use its discretion on how best to present the information requested within the synopsis. Any pages exceeding the maximum page limitation will be removed prior to evaluation and returned to the firm. The following are excluded from the 50-page limitation: submission transmittal cover pages, tab pages, tables of contents, signed amendments (if applicable), copies of Section I from submitted PPQs, and completed CPARS evaluations.

A tab page is defined as a blank sheet used to separate the submission pages and may include a section heading. Any additional information provided on a tab page, other than section heading, will result in the tab page being counted against the 50-page limitation.

A page is defined as one side of an 8½" x 11" sheet of paper, with at least a one-inch margin on all sides, using Arial font with a type-size of 10-point font. The one-inch margin and 10-point font limits are applicable to pages formatted by the A-E firm. The SF 330 form has its own instructions and is exempt from the margin and character size limits.

The submission may be submitted on single- or double-sided sheets, but must not exceed the 50-page limitation. Each 8½" x 11" sheet will be considered one page when printed on one side and considered two pages when printed on both sides. Printed pages and illustrations must be legible and no larger than 11" x 17" foldouts, as appropriate for the subject matter. The 11" x 17" inch paper must be for the exclusive presentation of tables, figures, or illustrations. Each 11" x 17" page will be considered two pages when printed on one side and considered four pages when printed on both sides.

A fillable version of the SF 330 (Rev. 8/2016) may be downloaded from the GSA Forms Library at: https://www.gsa.gov/portal/forms/download/116486. The form natively uses Arial font with 10-point type with a set cell size. The form’s font/type and cell size should not be changed. Section H permits the addition of supplemental pages, all of which must use Arial font, 10-point type, and one-inch margins and are included in the 50 page limitation.

VIII. SUBMISSION REQUIREMENTS

An original and three copies of the response, including signed amendments (if applicable), along with a searchable Portable Document Format (PDF) copy on CD or DVD must be delivered on or before 2:00 p.m. EDT on March 25, 2019. See KSC Provision KSC 52.214-90, Delivery Instructions for Offers/Submissions, in Attachment 2 for detailed delivery instructions.

Sealed packages containing the submission must be marked with the firm’s return address and delivered to the following:

Attn: Randall A. Gumke NASA Contracting Officer, OP-CS Synopsis 80KSC019R0004 Design and Other Professional Services – Mechanical Systems and Facilities Kennedy Space Center, Florida 32899

No email submissions will be accepted.

IX. CONTRACTING OFFICER’S INITIAL SUBMISSION REVIEW

Firms will be checked against the System for Award Management (SAM) List of Parties Excluded from Federal Procurement and Non-Procurement Programs. Firms appearing on the List will be eliminated without further consideration.

Firms will also be checked against the U.S. Department of Labor, Occupational Safety and Health Administration’s data base for safety citations/violations. Reports of significant safety citations or violations will be referred to the KSC Safety Office for further review. Firms may address any known OSHA violations in Section H of the SF 330.

In accordance with FAR Clause 52.204-7, System for Award Management, a firm submitting a response to this synopsis acknowledges that it must be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this synopsis.

Responses will also be checked for minor informalities or irregularities.

X. NEGOTIATIONS

In accordance with FAR Part 36.602-3, Evaluation Board Functions, discussions/interviews will be held with at least five of the most highly qualified firms and the final selection decision will be made by the designated Selection Authority. The final selection will be a listing, in order of preference, of the firms considered most highly qualified to perform the work and will authorize the Contracting Officer to begin negotiations with the selected firms. Selected firms will be required to submit Advanced Pricing Rate Proposals, Small Business Subcontracting Plans (applicable to large businesses only), and Safety and Occupational Health Plans. These three documents should NOT be submitted with original responses and will be due within 21 calendar days from the date requested by the Contracting Officer.

If a mutually satisfactory contract cannot be negotiated, the Contracting Officer will obtain a written final proposal revision from the firm, and notify the firm negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next firm on the final selection list. This procedure will continue until a mutually satisfactory contract has been negotiated.

XI. ADVANCED PRICING RATE AGREEMENTS (APRAs)

For the purpose of simplifying and increasing efficiency in the negotiation and execution of task orders under the IDIQ contracts, firms selected by the Selection Authority as the most highly qualified to perform the work must submit APRA proposals. The APRA proposals must include, at a minimum, a description of direct labor categories, direct labor rates, annual escalation of rates, G&A rates, overhead rates, Computer Assisted Design rates, and other recurring costs. The APRA proposals will be negotiated and incorporated into the resultant IDIQ contract. Firms failing to negotiate acceptable APRAs with the Contracting Officer will be ineligible for award.

XII. SMALL BUSINESS SUBCONTRACTING PLANS

NASA is committed to providing 8(a), Small Disadvantaged Businesses (SDB), Historically Underutilized Business Zone (HUBZone) businesses, Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Women Owned Small Businesses (WOSB), Economically Disadvantaged Women Owned Small Business concerns (EDWOSB), and Historically Black Colleges and Universities (HBCU)/ Minority Institutions (MI), maximum practicable opportunities to participate in Agency acquisitions at the prime contract level. The participation of NASA prime contractors in providing subcontracting opportunities to such entities is also an essential part of the Agency’s commitment.

In accordance with FAR 52.219-9, Small Business Subcontracting Plan, in order to be eligible for award, large businesses must, upon the Contracting Officer’s request, submit and negotiate acceptable Small Business Subcontracting Plans. Such plans are only required from large businesses selected by the Selection Authority as the most highly qualified to perform the work.

The Contracting Officer has determined small business subcontracting possibilities exist and has established an overall IDIQ small business subcontracting goal of 8%. The Contracting Officer’s assessment of appropriate subcontracting goals for this acquisition, expressed as a percentage of total contract value ($50M for each contract), is provided in the chart below.

SMALL BUSINESS

CATEGORY

SUBCONTRACTING

GOAL

8(a) 0.63%

SDB 0.15%

HUBZone 0.33%

SDVOSB 1.41%

VOSB 2.08%

WOSB 2.23%

EDWOSB 1.17%

HBCU/MI 0.00%

The numbers above reflect the Contracting Officer’s assessment of the appropriate subcontracting goals to be achieved at the completion of contract performance. Large businesses selected as the most highly qualified to perform the work must perform an independent assessment of the small business subcontracting opportunities and are encouraged to propose goals that are equivalent to or greater than those recommended by the Contracting Officer in their Small Business Subcontracting Plans. Small Business Subcontracting Plans must discuss the rationale for any goal proposed that is less than the Contracting Officer’s recommended goal in any category, the efforts made to establish a goal for that category, and what ongoing efforts, if any, are planned during contract performance to increase participation in that category.

The Small Business Subcontracting Plans will be negotiated and incorporated into the IDIQ contract. Selected large businesses failing to negotiate acceptable Small Business Subcontracting Plans with the Contracting Officer will be ineligible for award.

XIII. SAFETY AND OCCUPATIONAL HEALTH PLANS

Firms must take all reasonable safety and occupational health measures when performing work under any NASA Center task order. Firms must comply with all Federal, State, and local laws applicable to safety and occupational health and with the safety and occupational health standards, specifications, reporting requirements, and other relevant requirements of the awarded contracts and task orders. Selected firms must submit a Safety and Occupational Health Plan. The submitted plans will be negotiated and incorporated into the IDIQ contract. Firms failing to negotiate acceptable Safety and Occupational Health Plans with the Contracting Officer will be ineligible for award.

XIV. QUESTIONS/COMMENTS

Questions or comments must be submitted in the format of the IDIQ Question Form (Attachment 3), either in a Microsoft Excel file or in the body of an email. PDFs or read-only files are not acceptable. Questions must be sent to the Contracting Officer identified above by March 8, 2019, to allow for analysis and dissemination of responses in advance of the submission due date. Questions received after this date will be considered but may not be answered. Oral questions will not be accepted.

Additional information may be given by issuance of an amendment during the announcement period.

NOTE: This synopsis has three attachments: Attachment 1 – Past Performance Questionnaire, Attachment 2 – Synopsis Provisions, and Attachment 3 – IDIQ Questions Form