IMOC III Pre-proposal Conference Charts.pdf

Welcome to the Johnson Space Center

Integrated Mission Operations Contract III (IMOC III)

Preproposal Conference November 9, 2022

Gilruth Conference Center

Gilruth Ballroom 9:00 am

This document has been reviewed for Proprietary, SBU, and Export Control (ITAR/EAR) and has been determined to be non-sensitive. It has been released to the public via the NASA Scientific and Technical Information (STI) Process DAA 20220016389.

Welcoming Remarks Rachel Murphy

IMOC III SEB Chair

Safety and Administrative Information

•Dial 281-483-3333 to report an emergency.

•Restrooms can be found in the hallway outside this ballroom.

•Fire exits are at the front entrance and side exit doors. In the event of a fire, please move at least 75 feet away from the building.

Destiny Ballroom Stage

Discovery Room

Gymnasium

Agenda

Topic Presenter

Conference Registration 8:00 am - 8:45 am

Welcome and General Information Rachel Murphy

Opening Remarks Office of Procurement/Flight Operations Directorate (FOD)

Orientation and Procurement Overview Jalisa Sims

FOD Organization, Vision, and Objectives Rachel Murphy

SOW, J Attachments, and DRDs Rachel Murphy

15 Minute Break

RFP Overview Jalisa Sims

Labor Relations Overview Jalisa Sims

Safety and Health Programs Dan Clem

Q&A, Schedule, and Closing Remarks Jalisa Sims

Office of Procurement Directorate Shari Miller

Flight Operations Directorate (FOD) Norm Knight

Orientation and Procurement Overview Jalisa Sims

Contracting Officer

Disclaimer

•These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

•To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of the Preproposal Conference

• The purpose of this Preproposal Conference is to help industry understand the Government’s requirements

• Virtual Pricing Workshop was held on October 27, 2022 and slides can be found on sam.gov and the IMOC III procurement website (links below)

• Questions:

▪ Verbal and written questions will be entertained during the conference. Offerors are requested to submit all questions in writing to jsc-imoc3@mail.nasa.gov.

▪ Official responses to written questions received by the Contracting Officer will be posted to https://sam.gov and the IMOC III procurement website https://www.nasa.gov/jsc/procurement/imoc3.

▪ The deadline for submitting questions regarding the RFP or this conference is Monday, November 14, 2022, at 12:00 pm CST.

https://sam.gov/ https://www.nasa.gov/jsc/procurement/imoc3

Source Selection Authority and Acquisition Team Members

• Source Selection Authority

• Donna Shafer, Associate Director, Johnson Space Center

• Acquisition Team

• Rachel Murphy, Chair

• Mark Anderson

• Daniel Duncavage

• Babak Fard

• Di-Win Gu

• James Lowery

• Kristen Wollard

• Jalisa Sims, Contracting Officer (Non-voting)

• Prospective offerors are reminded not to contact the SSA or voting members (directly or through electronic means) as such contacts are disruptive and could affect the integrity of the Acquisition Process

Points of Contact

• Contracting Officer:

• Jalisa Sims

• jsc-imoc3@mail.nasa.gov

• IMOC III web address:

• https://www.nasa.gov/jsc/procurement/imoc3

• Send questions to the Contracting Officer mailto:jsc-imoc3@mail.nasa.gov https://www.nasa.gov/jsc/procurement/imoc3

Office of Small Business Programs - JSC Contact Information

•Main phone number:

(281) 483-4512

•Robert Watts, Senior Small Business Specialist

•Tumarrow Romain, Small Business Specialist

•Monica Craft, Small Business Specialist

•All emails should be sent to: jsc-industry-assistance@mail.nasa.gov

• Location:

Building 1, Suite 453

•Address:

NASA Johnson Space Center, Office of Small Business Programs Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696 mailto:jsc-industry-assistance@mail.nasa.gov

Ombudsman

•Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-

Comp-Advocate-Listing.pdf ” https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf

Current Contract Overview (IMOC II)

• Contract Number: NNJ14RA01B

• Prime Contractor: KBR, Inc.

• Contract Type: Indefinite Delivery/ Indefinite Quantity (IDIQ) contract with Cost-Plus- Award-Fee (CPAF) Task Orders (TOs) transitioned to Cost-Plus-Fixed-Fee (CPFF) TOs

• Period of Performance: 08/01/2014 – 09/30/2023

• Skills currently provided on contract include:

• Support to operations capability development for emerging programs such as the Artemis Campaign and Commercial Low Earth Orbit (Comm LEO)

• Support to mission preparation (Plan)

• Crew, instructor, and flight controller training (Train)

• Real-time mission execution (Fly) activities related to operations for all NASA Human Spaceflight (HSF) programs

• Astronaut Office Technical and Integration Support

• Avionics and Software Integration Support

FOD Organization, Vision, and Objectives Rachel Murphy

Organizational Chart

Flight Operations Directorate

EVA, Robotics, and Crew Operations

Operations Flight

Dynamics

Mission Systems

Business Office

Astronaut Office

Flight Director Office

Aircraft Operations

Flight Integration

Spaceflight Systems

International Space Station Program

Avionics & Software

Key Supported by IMOC III

Design

• Incorporate Flight

Lessons in design

• Requirements, ops concepts, crew interfaces, commonality

• Test like you fly

Adapt

• Real-time updates to rules, procedures, and plans in response to unforeseen events

Plan

• Incorporate test data into rules, procedures, and timelines

• Develop mission trajectories and timelines

Train

• Crew, Flight

Control Team, and Instructor training

• Stand-alone and integrated full-team training events

Fly

• Real-time ops:

vehicle and Mission Control

• Integrate all partners across the globe for all phases of flight

Learn

• Systems analysis to optimize performance and address failures and unknowns

• Document Lessons Learned

Improve

• Contextualize

Lessons Learned & ops experience for application to existing and new vehicle development

Flight Operations: Leadership to safely and successfully accomplish NASA human spaceflight missions

Mercury

Gemini

Apollo

Skylab

Shuttle

International Space Station

Commercial Crew

Artemis

CommLEO

Programs and Vehicles FOD Supports

International Space Station (ISS)

• Plan, Train, Fly (PTF) 24/7/365

• Leadership in mission preparation and operational authority during proximity operations, rendezvous, and mated operations for all visiting vehicles

• Cargo – Dragon, Cygnus, HTV-X, Progress, Dream Chaser

• Crew – Soyuz, Dragon, and Starliner (including as the operations team)

Commercial Crew

• Insight/Oversight of Provider processes

• Verification of requirements

Artemis

• Orion

• Space Launch System

• Gateway

• Human Lander System

Commercialization of Low Earth Orbit (Comm LEO)

• Private Astronaut Missions (up to 2x/year)

• Commercial Segment(s) on ISS

• Commercial Destinations

IMOC III Functions

• FOD leads the end-to-end mission integration and operations for all of NASA’s human spaceflight programs.

• Avionics and Software personnel perform software development and integration for onboard crew support computers for all of NASA’s human spaceflight programs.

• Contractor and Government personnel work as a unified team to ensure crew safety, vehicle safety, and mission success.

Management and Administrative Requirements

• Comprises the effort required to manage the contract and provide general management and administrative services

Design/Development

• Support design and development of a vehicle or program capability to ensure operability

Plan

• Pre-mission planning, integration, analysis, and operations product development to prepare for mission execution

• Management and development of mission planning and execution processes

Train

• Prepare, integrate, conduct, and receive training for crew, instructors, flight controllers, and analysists

• Participation in the multi-year certification process of instructor and flight controller personnel

• Management and development of training processes and products

Fly

• Real-time execution of spaceflight missions by certified PTF personnel, as well as post-flight debriefs and analyses

Astronaut Office Technical and Integration Support

• Support to the astronaut office, including integration of crew perspective into technical assessments, products, and training flows, Flight Crew Equipment integration, program integration, and flight crew/vehicle integration

• Astronaut appearance support

• CAPCOM console training and staffing

Avionics and Software Support

• Software development and integration for onboard support computers

• Coordination and support activities related to integration of avionics and software, command and telemetry, onboard support computers, software, and testing

SOW, J Attachments, DRDs Overview Rachel Murphy

Statement of Work (SOW)

• The SOW, Section C, is similar to the IMOC II SOW with the following general changes:

• Updated with current NASA programs (Artemis, Comm LEO), less ISS-centric

• Genericized and expanded to reflect current multi-program environment and tasking

• Updated to reflect current commercial space industry and the work FOD is or may be doing in support of current and future commercial or Government efforts

• IMOC III SOW is composed of 7 sections:

1. Management and Administrative Requirements

2. Operations Support for Vehicle/System/Program Design

3. Mission Preparation (Plan)

4. Mission Training (Train)

5. Mission Execution (Fly)

6. Astronaut Office Technical and Integration Support

7. Avionics and Software Support

SOW, continued

1.0 Management and Administrative Requirements

• Overall management of the contract

• Added requirements for Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan, Associate Contractor Agreements (ACAs), and Technical Efficiencies and Innovations Plan

• Added Contract Communications section

2.0 Operations Support for Vehicle/System/Program Design

• Support design and development of a vehicle or program capability to ensure operability

• Updated to reflect FOD’s current support of Design, Development, Test, & Evaluation

3.0 Mission Preparation (Plan)

• Pre-mission planning, integration, analysis, and operations product development to prepare for mission execution

• Management and development of mission planning and execution processes

• Updated to reflect expanded support to commercial and Government efforts

4.0 Mission Training (Train)

• Prepare, integrate, conduct, and receive training for crew, instructors, flight controllers, and analysts

• Participation in the multi-year certification process of instructor and flight controller personnel, including maintenance of certification proficiency and currency

• Management and development of training processes and products

• Updated to reflect current training media and facilities

• Added Training Received section for certification and other general training

5.0 Mission Execution (Fly)

• Real-time execution of spaceflight missions by certified PTF personnel, including support of real-time anomaly response and troubleshooting

• Post-flight debriefs and analyses

6.0 Astronaut Office Technical and Integration Support

• Support to the astronaut office, including integration of crew perspective into technical assessments, products, and training flows, Flight Crew Equipment integration, program integration, and flight crew/vehicle integration

• Astronaut appearance support

• CAPCOM console training and staffing

• Updated to capture Flight Crew appearance, outreach, and schedule support

7.0 Avionics and Software Support

• Coordination and support activities related to integration of avionics and software, command and telemetry, onboard support computers, software, and testing

• Added details for clarity and genericized to reflect onboard computer support for all human spaceflight programs

J Attachments - Due with initial proposal

Offeror delivers with initial proposal

• J-4 Contract Management Plan

• J-7 Personnel Training and Certification Support Plan

• J-8 Staffing, Recruitment, And Retention Plan

• J-10 Organizational Conflicts of Interest (OCI) Plan

• J-13 Total Compensation Plan

• J-14 Contract Phase-In Plan

• J-15 Small Business Subcontracting Plan

• Appendix: Small Business Subcontracting Reports

• J-23 Safety And Health Plan

• J-24 DD Form 254, Department of Defense Contract Security Classification

Specification

J Attachments – Due after initial proposal

Offeror delivers after initial proposal (with Final Revisions or after contract award)

• J-5 Data And Records Management Plan

• J-6 Performance Reporting Plan

• J-11 Diversity, Equity, Inclusion, And Accessibility (DEIA) Plan

• J-16 Contract Closeout Plan

• J-17 Security And Technology Protection Management Plan

• J-18 Technical Efficiencies and Innovations Plan

• J-19 Information Technology (IT) Capital Planning and Investment Control (CPIC)

• J-20 Information Technology (IT) Security Plan

• J-21 Government Property Management Plan

• Appendix 1: List of Installation Accountable Government Property

• Appendix 2: List of Government Furnished Property

• J-22 Re-Procurement Data Package

• J-26 Mentor Protégé Agreement

• J-27 Advance Agreement 28

J Attachments – Government Provided

Government will provide

• J-1 Applicable Documents

• J-2 Data Requirements List (CDRL) And Data Requirements Descriptions (DRD)

• J-3 Fee Distribution Plan (Award & Fixed Fee)

• J-9 Government Assessment of Organizational Conflicts Of Interest (OCI)

• J-12 Wage Determination

• J-25 Standard Labor Categories (SLCs)

• J-28 Requirements Statements List

• J-29 Glossary

DRDs – Significant Changes

• Significant DRD changes from the current contract include:

▪ Eliminated DRDs:

• MGMT-07 Wage/Salary and Fringe Benefits Data – merged with MGMT-08 Total Compensation Plan

• SMA-02 Safety and Health Program Self Evaluation – merged with SMA-01 Safety and Health Plan

▪ Added DRDs:

• MGMT-02 Data and Records Management Plan

• MGMT-07 Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan

• MGMT-13 Technical Efficiencies and Innovations Plan

DRDs – Significant Changes, continued

• Significant DRD changes from the current contract include:

▪ Modified DRDs, with brief description of modification:

• MGMT-01 Contract Management Plan – additional Key Personnel information required, additional work process and workforce management details, and approach for managing IMOC III resources that may also support non-IMOC III efforts

• MGMT-06 Organizational Conflicts of Interest Plan – address breaches of protective measures, current contracts that may give rise to actual or potential conflicts, and safeguarding “sensitive information”

• MGMT-08 Total Compensation Plan – includes Wage/Salary and Fringe Benefit information tables

• MGMT-09 Contract Phase-In Plan – requires establishing Reimbursable Space Act Agreement (RSAA), a.k.a.

Vendor Partner Agreement, and agreements with commercial partners, Security clearances required with proposal

• MGMT-10 Small Business Subcontracting Plan and Reports – Describe management approach to subcontracting with small businesses

• MGMT-11 Contract Close-Out Plan – requires transition of commercial partner agreements

• MGMT-12 Security and Technology Protection Management Plan – Security clearances required with proposal

• BP-03 Re-procurement Data Package – new version requires more detailed data; data required from prime and subcontractors with > 3 WYE

• SMA-01 Safety and Health Plan – includes Self Evaluation

RSAA (Vendor Partner Agreement)

• Per Contract Phase-In Plan (DRD MGMT-09), the offeror shall describe the approach for establishing a

Reimbursable Space Act Agreement (RSAA), also known as a Vendor Partner Agreement, held between NASA and the incumbent, as well as agreements with current commercial partners to ensure continuity of those services to commercial partners at contract start

• Reference draft agreement in the Technical Library (“Vendor Partner Sample Template”)

• Offerors are required to describe the approach for managing resources and agreements, including the equitable pricing approach, with commercial partners outside of IMOC III that utilize shared resources with

IMOC III in DRD MGMT-01. Equitable pricing refers to fair and impartial practices in the determination of cost of services and availability of shared IMOC III resources (facilities, personnel, products, intellectual property, etc.) so as not to create an unfair advantage or disadvantage and avoid a scenario that limits competition for Government strategic initiatives pursuant to any Reimbursable Space Act Agreements

(RSAAs).

All DRDs

DRD No. DRD Title Initial Submittal

Contract Management

MGMT-01 Contract Management Plan Proposal*

MGMT-02 Data and Records Management Plan Contract start - 10d

MGMT-03 Performance Reporting Plan Contract start - 30d

MGMT-04 Personnel Training and Certification Support Plan Proposal*

MGMT-05 Staffing, Recruitment, and Retention Plan Proposal*

MGMT-06 Organizational Conflicts of Interest (OCI) Plan Proposal

MGMT-07 Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan Contract award + 30d

MGMT-08 Total Compensation Plan Proposal

MGMT-09 Contract Phase-In Plan Proposal*

MGMT-10 Small Business Subcontracting Plan and Reports Proposal

MGMT-11 Contract Closeout Plan Contract end - 1y

MGMT-12 Security and Technology Protection Management Plan Per DRD from Apparent Successful Offeror

MGMT-13 Technical Efficiencies and Innovations Plan Contract start + 6m 33*See Attachment J-2 for DRD submission details and sections required with initial proposal

All DRDs, continued

DRD No. DRD Title Initial Submittal

Information Technology

IT-01

Information Technology (IT) Capital Planning and Investment Control

(CPIC)

February 2024

IT-02 Information Technology (IT) Security Plan and Reports Contract start + 30d

Business Processes

BP-01 Financial Management Report Per DRD

BP-02 Government Property Management Plan Per DRD from Apparent Successful Offeror

BP-03 Re-procurement Data Package Contract end - 18m

BP-04 Reports Required for Logistics Per DRD

Safety and Mission Assurance

SMA-01 Safety and Health Plan Proposal

Institutional Compliance

INST-01 Environmental Compliance Reports 12/1 for last FY

IMOC III Technical Library Overview

• Access the online Technical Library from https://sam.gov.

• Contains FOD and ISS Program (ISSP) Avionics and Software Office technical data associated with the SOW, Task Orders, and other contract requirements

• Grouped by category for ease of use

• Export controlled materials are grouped together regardless of technical category

• Ensures a reasonable set of background information is available for all Offerors to consider in their response to the RFP

• All content is located in a single technical library with multiple folders

• Any updates to the Technical Library after this point will be announced on https://sam.gov.

Technical Library – CUI / Export Control Notice

•Use of this library is for the sole purpose of the IMOC III Contract activity only and the sharing of this information for any other purpose is prohibited.

• Offerors are reminded that the library contains material that is Export Controlled and should therefore be treated as such. These materials should be labeled and contained within an Export Control folder.

• Offerors are reminded that the library contains material that has not been reviewed for Export Control considerations and should therefore be treated as if it is export controlled.

• The library also contains material that is considered Controlled Unclassified Information (CUI) and therefore all files shall be treated as sensitive material.

• The material shall not be released or transmitted to any foreign person or to any person representing any foreign person, either directly or indirectly, without specific prior approval by a knowledgeable, authorized export control official.

• Significant criminal and civil penalties including fines, debarment, and incarceration may be incurred for violation of Export Control regulations.

IMOC III Technical Library Structure/Contents pt 1

• Flight Crew Operations

• Handbooks (Examples)

• ISS Avionics & Software

• ISS General pt 2

• FOD Plans, Processes, Policy

• FOD Overview pt 3

• NASA & External Documents

• JSC Documents

• Artemis

• Certification

• Facility Documents

• Review Boards & Panels pt 4

• Plan, Train, Fly Process

• Products & Briefings (Examples) pt 5 A

• Export Controlled Materials pt 5 B

• Export Controlled Materials pt 5 C

• Export Controlled Materials pt 6

• IMOC II FY23 Task Orders – Redacted 37

Clause H.10, Non-Government Use of FOD Capabilities

• Regarding Contract Clause H.10, Non-Government Use of FOD Capabilities, offerors should be aware of two recent updates made to NASA’s standard Reimbursable Space Act

Agreement clauses.

• First, a NASA partner will not be allowed use, integrate with a NASA system, or procure with NASA funds (if applicable), “covered telecommunications equipment or services”

(as defined in Section 889(f)(3)) of the NDAA.

• Second, a NASA partner will be solely responsible for the repair and restoration of US

Government property that is damaged as a result of performance of the agreement, except in the case of gross negligence or willful misconduct by NASA.

• The full text clauses incorporating these changes are available in the Technical Library.

Other RFP Highlights

•For proposal pricing and evaluation purposes, Offerors shall assume that the entire IMOC III workforce will be provided with onsite workspace, as required. This is independent of any telework and/or hybrid work environment policies.

15-Minute Break

Overview of IMOC III RFP

80JSC023R0017

Jalisa Sims

Contracting Officer

General Information

•The RFP and amendments take precedence over this conference.

•Competition: Full and open

•NAICS Code 541715 and Size Standard 1,000 employees

•Period of Performance:

−Phase-In Period: 8/01/23 to 9/30/23 −Basic Contract: 10/01/23 to 9/30/28 −Option 1 (2-year): 10/01/28 to 9/30/30 −Option 2 (2-year): 10/01/30 to 9/30/32 −Option to Extend: 10/01/32 to 3/31/32

TYPE

IMOC III SB

Goals

Small Business 25.0 %

Small Disadvantaged Businesses 5.0 %

Women-Owned Small Business 13.0 %

Historically Black Colleges and

Universities / Minority Serving Institutions 1.4 %

Historically Underutilized Business Zone concerns 5.0 %

Veteran Owned Small Business 6.5 %

Service Disable Veteran-Owned Small

Businesses 5.0 %

•Subcontracting Goals

Contract Type

• Type of Contract: Indefinite Delivery/ Indefinite Quantity (IDIQ) contract with Cost-Plus-Award-Fee (CPAF) Task Orders (TOs) and the option to transition to Cost-Plus-Fixed-Fee (CPFF) TOs

▪ IDIQ Task Orders issued will be priced using the established prices in B.7

Fully Burdened Labor Rates for the skills listed in the B.7 table

▪ B.6 IDIQ Minimum and Maximum Ordering Limits – Minimum Contract

Total - $1,000,000 NTE Maximum Contract Total - $1,930,000,000.

▪ The Task Order Procedure is described in Clause I.14, NFS 1852.216-80, Task Ordering Procedure

Fee Clauses

•H.12 OPTION TO TRANSITION FROM AWARD FEE TO FIXED FEE

• Option to transition from Award Fee to Fixed Fee based on demonstrated understanding of requirements and excellent performance

•H.13 OPTION TO TRANSITION FROM FIXED FEE TO AWARD FEE

• If the Option to Transition from Award fee to Fixed fee was exercised, the Government may transition back to award fee (e.g., to address unsatisfactory performance)

•Attachment J-3 Fee Distribution Plan

• Outlines fee arrangement and performance evaluation criteria and procedures under

Award Fee and Fixed Fee options

• All periods are either solely Award Fee or solely Fixed Fee

Clauses and Provisions

• When reading the RFP, note that:

▪ Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

▪ Clauses incorporated by reference have the same force and effect as if they were included in their full text

▪ Section J includes documents, exhibits, and other attachments

➢ For example, Applicable Documents, Fee Distribution Plan, Data Requirement

Descriptions (DRDs), Wage Determination Data

System for Award Management (SAM)

• The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies

• The SAM website is located at: https://sam.gov

• You are required to create an account in SAM.

• Verify that your information in this database is current

Joint Ventures

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures

• Joint Ventures are defined in 13 C.F.R. 121.103(h)

• All parties to the Joint Venture must sign the Model Contract

Government Property

• Under Clause G.4, NFS 1852.245-71, Installation-Accountable Government Property, NASA anticipates providing:

▪ Office Space, work area space, and utilities

▪ Office Furniture

▪ Property Listed in Section J, Attachment J.21 Appendix 1

▪ Publications and blank forms stocked by the installation

▪ Safety and Fire Protection

▪ Installation service facilities (Office Automation Information Technology onsite only, Disposal Services, Pickup and Delivery of Official Mail, Use of JSC Calibration Laboratory)

▪ Medical treatment of a first aid nature

▪ Cafeteria privileges

▪ Building maintenance

▪ Moving and hauling for office moves

Security Clearances

• Offerors shall possess a Top Secret (TS) // Sensitive Compartmented Information (SCI) National Security Facility Clearance Level (FCL) at the time of proposal for performance of this contract and this clearance shall be maintained throughout the life of the contract

• For proposals submitted as joint ventures, the joint venture itself or the individual partner(s) to the joint venture that will perform the necessary security work must have a facility security clearance

• Offerors shall provide their CAGE code for verification of current security clearance status

• Offerors must have these required clearance credentials at the time of proposal submittal. Proposals that do not provide evidence that the offeror possesses current TS//SCI Facility Clearance Level will not be evaluated for award

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in JPI 52.215-113 Proposal Formatting Instructions.

• Offerors shall submit their proposals in accordance with those instructions

• Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b)

• Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition

• However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated

Proposal Formatting, Continued

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.19

• Return the entire model contract, not just the pages with the fill-ins

▪ The model contract becomes the actual contract and so it must be complete and correct

• Please note page limitations

▪ Some volumes/sections are subject to a page limitation and others are not

➢ In the Past Performance Volume, the Past Performance Information is subject to the page limit of 30 pages, but the associated Environmental Data and Safety and Health Data are not subject to the page limitation

▪ Proposal information must be provided in the correct volume

▪ Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations

• Having non-conforming pages returned may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint

• The Government preference is to award without discussions; however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

▪ Have the opportunity to address potentially acceptable items and;

▪ Be requested to resubmit the SF33 with Final Proposal Revisions (FPR) which will include clearly marked changes

Anticipated Proposal Outline

• Volume I – Mission Suitability Factor

▪ Subfactor 1 - Management and Staffing Approach

▪ Subfactor 2 - Technical Approach

▪ Subfactor 3 - Small Business Utilization

• Volume II – Past Performance (requested as early as November 22, 2022)

• Volume III – Cost and Price Factor

• Volume IV – Responsibility Considerations

• Volume V – Model Contract and Additional Requirements

▪ SF33

▪ Contract Clauses (Fill-ins required Sections B through I)

▪ Section J - Attachments

▪ Section K - Representations and Certifications

Evaluation Factors for Award ➢The Cost factor is significantly less important than the combined importance of the Mission Suitability factor and Past Performance factor.

➢As individual factors, the Mission Suitability factor is approximately equal to Past Performance factor.

Mission Suitability Factor Management and Staffing Approach 500 points Technical Approach 300 points Small Business Approach 200 points Total 1000 points

Volume I – Mission Suitability Factor Details

• Volume I – Mission Suitability Factor

▪ Subfactor 1 - Management and Staffing Approach

➢ Overall Management Approach

➢ Contract Management Plan (DRD MGMT-01)*

➢ Personnel Training and Certification Support Plan (DRD MGMT-04)*

➢ Evolution of Management and Staffing Approach Scenario (Attachment L-5)

➢ Staffing and Critical Skills Plan and Total Compensation Approach

➢ Staffing, Recruitment, and Retention Plan (DRD MGMT-05)*

➢ Total Compensation Plan (DRD MGMT-08)

➢ Contract Phase-In Plan (DRD MGMT-09)*

➢ Safety and Health Approach (DRD SMA-01)

▪ Subfactor 2 - Technical Approach

➢ Overall Technical Understanding

➢ Specific Technical Understanding

➢ Technical Scenario 1 – FOD Training Scenario (Attachment L-6)

➢ Technical Scenario 2 – FOD Commercial Scenario (Attachment L-7)

▪ Subfactor 3 - Small Business Utilization

➢ Small Business Subcontracting Plan (DRD MGMT-10)

➢ Commitment to the Small Business Program

*See DRD for sections required with initial proposal

Responsibility Considerations

• The Contracting Officer makes the determination of responsibility per FAR 9.104.

▪ Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

▪ This determination is performed by the CO and is separate from the selection decision.

▪ If an offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the FAPIIS database (includes records of the Contractor’s previous contracts.)

• The Contracting Officer will request an Equal Opportunity clearance and check to ensure the veteran’s reports are submitted.

• This determination is performed for offerors in the competitive range or the successful offeror only.

Volume IV – Responsibility Considerations

Due with Initial Proposal Submission:

• OCI Plan (DRD MGMT-06)

• FAR 16.301-3, Cost-Reimbursement Contracts, Limitations (see next page)

• Prime/Subcontractor Identification and SOW Division of Work Listing (Attachment L-12)

• Company Information

Due with Final Proposal Revision (FPR) or from apparent awardee if no discussions are necessary

• Business System Adequacy

• Approval status

• Cost Accounting Standards

• Property Management Plan (DRD BP-02) from Apparent Successful Offeror

• Security and Technology Protection Management Plan (DRD MGMT-12) from Apparent Successful Offeror

• Taxpayer ID Number

• Waiver of Rights to Inventions

• Information Technology (IT) Systems Information from Apparent Successful Offeror

Additional Responsibility Requirements

• In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract

• Offerors should review Chapter 8 of the DCAA Audit Manual to determine if they are subject to full or modified Cost Accounting Standards (CAS) coverage and if they require an adequate Disclosure Statement prior to award. The link is: https://www.dcaa.mil/Portals/88/Documents/Guidance/CAM/Chapter %208%20Cost%20Accounting%20Standards.pdf https://www.dcaa.mil/Portals/88/Documents/Guidance/CAM/Chapter%208%20Cost%20Accounting%20Standards.pdf

Model Contract

• The Model Contract consists of the elements requested in Volume V of the RFP

▪ The Evaluation Criteria, and Instructions are used for selection purposes only

• The Offerors will submit a signed Model Contract with their proposal

▪ The Model Contract becomes the actual contract and so it must be complete and correct

▪ The Model Contract must be signed by a person authorized to commit the offeror

▪ All pages must be returned – not just the pages with the fill-ins

• The Contracting Officer will sign the Model Contract of the Successful Offeror once all issues are resolved and the selection decision is made

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal

▪ Ensure that your rates in the Cost/Price Volume are reflected in Section B of the Model Contract

Model Contract Offeror Fill-Ins

Contract Section Areas of Model Contract Offerors are Required to Complete Section A Complete blocks 12 through 18, provide an original signature on each copy, and date the SF 33.

Offerors shall indicate, in Block 12 of the SF 33, a proposal validity period of 365 days. However, in accordance with paragraph (d) of FAR provision 52.215-1, “Instructions to Offerors--

Competitive Acquisitions,” a different validity period may be proposed by the Offeror.

Section B B.3 – Fill in total firm-fixed price of phase-in effort

B.7 – Complete the table of Fully Burdened Labor Rates for TOs B.7 – Fill in award fee for TOs

B.7 – Fill in fixed fee for TOs Section C No Offeror fill-ins Section D No Offeror fill-ins Section E No Offeror fill-ins Section F No Offeror fill-ins Section G No Offeror fill-ins Section H H.4 – fill in the Key Personnel and Facilities

H.5 – fill in the Small Business Subcontracting Goals Section I No Offeror fill-ins Section J Offerors shall submit the required documents Section K Annual representations and certifications shall be completed electronically and submitted with this volume in accordance with provision K.2, Annual Representations and Certifications (FAR

52.204-8). 59

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

•Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Labor Relations Guidelines for Responding to Labor Relations Requirements in the Request for Proposal

(RFP)

Jalisa Sims JSC Center Industrial Labor Relations Officer

Total Compensation Plan (TCP)

• The TCP (DRD MGMT-08) is due with the proposal.

• TCPs identify and discuss wages, salaries, and fringe benefits for professional employees and non-exempt service employees for both the prime and all major subcontractors.

• The compensation subcontract threshold can be found in JPI 1852.231-71(d).

• TCPs are required to be evaluated in accordance with FAR 52.222-46, “Evaluation Of

Compensation for Professional Employees”

• Offeror teams can submit a separate TCP for each team member, a combined TCP for all team members, or any combination thereof.

• Submit Incumbent Retention and Pay (IRAP) and Fringe Benefits Analysis of Compensation Plan (FBACP) in your Cost/Price volume.

Service Wage Determination (WD)

• The following Service WD is applicable to the Final RFP:

▪ WD 15-5234, Revision 22

• The WD applies to all non-exempt labor categories, and sets forth the minimum labor rates, health and welfare benefits, vacation/holiday leave and sick leave for these categories.

• Offeror responsibilities include the following:

• Proposing exempt and non-exempt labor categories, based upon its own unique staffing approach.

• 29 CFR 541 defines exempt and non-exempt employees.

• For service non-exempt employees:

• Mapping the non-exempt labor categories to an appropriate category in the WD.

• The SCA Directory of Occupations includes a detailed listing of each labor category listed in the

WD.

• Proposing at least the minimum labor rates for the mapped categories as stated in the WD.

• Proposing at least the minimum health and welfare, vacation, sick leave, and holiday benefits that are stated in the WD.

Even-Numbered WD

• When an even-numbered wage determination applies, the per hour health and welfare benefit is an average cost fringe benefit requirement computed on the basis of “all hours worked” by service employees on the contract.

▪ The Health and Welfare benefit is currently $4.41 an hour.

• The term “all hours worked” includes overtime hours and is not limited to 40 hours per week or 2,080 hours per year for each employee; the term “all hours worked” does not include paid leave hours, such as for vacations, holidays, or sick leave. Also, it does not include unpaid leave time, such as that provided under the Family and Medical Leave Act.

• Under the average cost concept, the fringe benefits provided by the contractor may vary among individual service employees, and compliance is achieved when the actual cost of these benefits divided by the total hours worked by service employees in a payment period equals or exceeds the amount required by the wage determination.

What is a “bona fide” fringe benefit?

The primary purpose of the plan must be to provide systematically for the payment of benefits to employees on account of death, disability, advanced age, retirement, illness, medical expenses, hospitalization, supplemental unemployment benefits, and the like.

29 C.F.R. § 4.171 (a)

What is Not a Bona Fide Fringe Benefit?

Unemployment compensation

Social Security

Relocation Expenses

Any benefit required by federal, state, or local law

Workers’ Compensation

Travel and Transportation

Recruitment Bonuses & Paid Coffee Breaks

Incentive or Suggestion

Awards

Social Functions or Parties for

Birthdays, Anniversaries, etc.

FAR 52.222-62, “Paid Sick Leave Under Executive Order 13706”

• This clause, dated January 2017 must be read in depth.

• This clause to all individuals performing work under the contract subject to FAR 52.222-41 or the Fair Labor Standards Act, i.e. non-exempt employees.

• The Contractor shall permit each exempt and non-exempt employee engaged in performing work on or in connection with this contract to earn not less than 1 hour of paid sick leave for every 30 hours worked, up to 56 hours of paid leave each year.

• The paid sick leave required by this clause is in addition to the Contractor's obligations under the Service Contract Labor Standards statute, i.e. Health and Welfare benefit, vacation and holiday leave.

References

Reference Location

FAR Part 22, Application of

Labor Laws to Government

Acquisitions https://www.acquisition.gov/far/part-22

NASA FAR Supplement Part 22, Application of Labor Laws to

Government Acquisitions https://www.hq.nasa.gov/office/procurement/regs/N

FS.pdf

FAR 52.222-41, Service

Contract Labor Standards https://www.acquisition.gov/far/part-

52#FAR_52_222_41

Department of Labor, Wage and

Hour Division, Prevailing Wages

Resources https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/resources

Department of Labor Directory of Occupations https://www.dol.gov/whd/regs/compliance/wage/SC

ADirV5/SCADirectVers5.pdf (Scroll down the page to see the Directory) https://www.acquisition.gov/far/part-22 https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf https://www.acquisition.gov/far/part-52#FAR_52_222_41 https://www.acquisition.gov/far/part-52#FAR_52_222_41 https://www.acquisition.gov/far/part-52#FAR_52_222_41 https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/resources https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf

Safety & Health Programs Guidelines for responding to Safety Requirements in the Request for Proposal

(RFP)

Dan Clem Safety and Test Operations Division

Overview of the NASA Safety Program

•NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities

•NASA shall comply with all applicable regulations −NASA Safety & Health requirements

−Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

•NASA requires every employee to report workplace hazards −NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

Overview of the NASA Safety Program

•The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards, and we continuously improve workplace conditions

•The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program

(VPP)

•As a VPP Star, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor

What Would Be Expected of You at JSC

•All contractors performing work at JSC shall comply with all applicable safety and health regulations

•Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

•Safety and health approach shall follow OSHA, JSC and VPP guidelines

•Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

• Excellent safety and health performance will be recognized in contract evaluations.

The Safety and Health Deliverables

Submission of detailed safety and health data as part of the proposal Safety & Health Plan which includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract

Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence. Include any mitigating factors.

Records of OSHA recordable injuries (OSHA 300 and 300A logs or equivalent)

Insurance carrier information - including Experience Modifier Rates (EMR)

A Successful Safety Program Model

•Based on 4 Basic VPP elements defined by OSHA Region VI

Worksite Analysis Hazard Prevention and Control

Management Leadership

Employee Involvement

Safety and Health

Training

The Safety & Health Plan

Safety & Health Plan provisions you should expect to address on a typical JSC service contract − Management Leadership and Employee Participation

• Policy, Goals and Objectives - Discuss company policies, goals and objectives for safety and health and top leadership’s level of commitment for achieving objectives

• Management Leadership and Employee Participation - Discuss visible leadership actions that motivate and reinforce safety and health performance and discuss meaningful opportunities for employees to engage and support the safety and health program

• Assignment of Responsibility – Discuss roles, responsibilities and accountability of safety representatives

• Program Evaluation – Discuss annual evaluation of safety and health program consistent with OSHA’s VPP criteria

The Safety and Health Plan

Worksite Analysis

• Hazard Identification – Describe the methods and techniques used to systematically identify hazards

• Inspections – Describe the procedures and frequency for regular inspections and who will be accountable for implementing corrective measures

• Employee Reports of Hazards – Describe the methods to be used to encourage employees to report hazards and how the reports will be analyzed and resolved

• Mishap Investigations – Discuss methods of response, reporting, and investigation of mishaps

• Trend Analysis – Discuss approach in performing trend analysis and methods of documenting data

Hazard Prevention and Control

• Discuss the approach to be used for selecting controls appropriate to the hazardous operations associated with this contract

• Maintain a list of hazardous operations and processes

• Develop written procedures to identify safety procedures

• Describe methods for notification of personnel

• Medical (Occupational Healthcare) Program –describe medical surveillance program, response to injuries & illnesses, case management

• Disciplinary System – approach to modify behaviors

• Emergency Preparedness – approach used for emergency preparedness and contingency planning that addresses fire, explosion, weather, environmental releases or other potential emergencies

•Safety and Health Training − Program Description – describe your training program to ensure safe work practices, hazard recognition and to meet all regulatory requirements − Tailor training toward specific audiences – managers, supervisors, employees (crafts, office workers, etc.)

− Train for emergencies – fire drills, evacuation drills, site emergencies

Recommendations

•Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs; program self evaluation.

This affects cost.

•Review the requirements provided in JSC Safety and Health Requirements (JPR 1700.1) https://www.nasa.gov/johnson/jsc-safety-health-requirements and describe how you will incorporate JSC requirements into your Safety & Health Program

•For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

https://www.nasa.gov/johnson/jsc-safety-health-requirements

Questions and Answers

Tips for Submission

• Proposals are due by December 12, 2022 at 12:00 pm Central Standard Time

• Volume II Past Performance is requested as early as November 22, 2022 but not officially due until the proposal submittal date

• Review the proposal instructions, coordinate with the point of contact in advance of the delivery, and ask questions if any instructions are not clear

• Review paragraph (c)(3) of FAR 52.215-1,“Instructions to Offerors – Competitive Acquisition”

• Offerors shall submit proposals via NASA’s Enterprise File Sharing and Sync Box (EFSS Box). Other methods (e.g. hard copy, flash drive, etc.) will not be accepted

• Prior to submission, notify Jalisa Sims (jsc-imoc3@mail.nasa.gov) of intent to submit at least 48 hours prior to the submission date

• Offerors are encouraged to coordinate the submission of a test file several days in advance of submission to work through any issues mailto:jsc-imoc3@mail.nasa.gov

Conclusion

Thank you for attending the Johnson Space Center Preproposal Conference for the Integrated Mission Operations Contract III (IMOC III)