Draft RFP Questions and Anwers 2.pdf

Solicitation Number 80JSC024R0001 Procurement Title Cargo Mission Contract 4 (CMC4)

No. Category Section L Proposal Instructions

Section L.20(c)(1)(i), L.20(c)(1)(ii), L.20(c)(1)(iv)

Page Number L-31

Industry Question/Comment Direct Labor Rates - (i) instructs that Offerors shall provide the most recent FPRP, FPRR, or FPRA, yet (ii) implies that unless an offeror has an FPRP or FPRA they shall provide the basis of the proposed direct labor rates to include the source and

Answer

Per instructions in RFP Section L.20 (c), the proposed direct supporting detail.

For (ii), can the Government confirm that if an Offeror has a Forward Pricing Rate Recommendation (FPRR) it can be provided in lieu of providing the basis, source and escalation for proposed direct labor rates?

labor rates are to be included for any offeror that does NOT have an FPRP, FPRR, or FPRA. This will be clarified with release of the final RFP.

Section L Proposal Instructions

L.20(c)(2)(i) L-31 Indirect Rates - instructs Offerors who do not have a Forward Pricing rate Agreement (FPRA) shall provide the basis of the proposed indirect rates shall provide the basis for the indirect rates proposed, including three years of historical indirect rate data.

Will the Government accept an Offeror's Forward Pricing Rate Recommendation (FPRR) and/or Forward Pricing Rate Proposal (FPRP) as the basis for proposed direct and indirect rates in lieu of submitting Attachment L-02.1 Tabs 14-16 (Fringe, Overhead and G&A Rate Build-up)?

See answer to Question # 40.

Section L Proposal Instructions

Section L.20(a)(4), Attachment L- 02.1, L-02.2, L- 02.3

L-29 L.20(a)(4) states "the offeror is responsible for ensuring the accuracy of formulas and figures. All formulas used in the workbook must be clearly visible in the individual cells and verifiable." Offerors, IWTAs and Major Subcontractor(s) must also tailor Forms to conform to their estimating and accounting systems.

The Cost/Price Forms (Attachments L.02-1 thru 3) provide instruction that the "Prime Offeror shall fill in any applicable green highlighted cells" indicating that the sheet(s) are intended to be self calculating, some tabs contain drop down lists, and suggest that linking between sheets exists.

Can the Government please confirm that the Prime Offeror, and, if applicable, Major Subcontractors, consistent with L.20(a)(4) are responsible for not only filling in the green highlighted cells, but also adding formulas consistent with our cost accounting structure?

The offeror is responsible for including all formulas and ensuring their accuracy. Instructions in Attachment L-02.1 Cost Reimbursable (Core) Pricing Template have been clarified with release of the final RFP.

Section L Proposal Instructions

Attachment L-02.2 Subk Hourly FBLR Details

Can the Government clarify if Attachments L-02.1, L-02.2, and L-

02.3 are to provide Overtime FBLR and Double time FBLR required for every labor category proposed, or only those labor categories that are eligible for overtime and/or double time?

Instructions will be added to all tabs in Attachment L-02.1 with release of the final RFP. Attachment L-02.2 was posted in error in the draft RFP. The correct spreadsheet will be posted with release of the final RFP.

Section L Proposal Instructions

J-22 Standard Labor Categories

The Standard Labor Categories attachment includes Exempt / Non-exempt designation per SLC. Please confirm the Offeror is directed to map their labor categories within their company specific job profile structure (while maintaining compliance with the SLC description, education, and experience, and to meet the contract requirements) regardless of whether the designation of Exempt / Non-exempt differs from the J-22 attachment.

Yes, the Offeror should map their labor categories within their company specific job profile structure (while maintaining compliance with the SLC description, education, and experience, and to meet the contract requirements) regardless of whether the designation of Exempt / Non-exempt differs from the J-22 attachment.

Section L Proposal Instructions

L21.1(a)(1)(d) L-38 If our firm indicates under Provision K.6, FAR Clause 52.230-1 Cost Accounting Standards Notices and Certifications that our Cost Accounting Standards Disclosure statement was previously submitted and we provide the date of disclosure statement and name and address of the Cognizant ACO or Federal Official where filed, are we also required to submit a copy of the disclosure statement as indicted under L21.1(a)(1)(d)?

If CAS Disclosure Statement is currently not approved or there are some existing CAS non-compliance fidings, please provide detailed explanation of CAS non-compliance issues, corrective action status, and any potential impact on this procurement. A copy of the offeror's disclosure statement applicable to the resultant contract shall be submitted.

Section L Proposal Instructions

L21.1(a)(1)(d) L-38 Section L21.1(a)(1)(d) requires submission of the Offeror s CAS disclosure statement with initial proposal submission, however, the evaluation criteria in Section M.7 does not include Cost Accounting Standards under the “with initial proposal submission” section M.7(a)(1) and instead it is included under the “with final proposal revision” section M.7(a)(2)(c). Please confirm when the CAS disclosure statement is required to be submitted.

Section L.21 and M.7 will be updated with the release of the final RFP.

Section L Proposal Instructions

L.21.2 L-41 Section L.21.2 requires Offerors to submit financial statements as part of Volume IV Responsibility Considerations. If an Offeror is a publicly traded company, and copies of its financial statements are publicly available on both the U.S. Securities and Exchange Commission website and the Offeror s externally facing website, can the response in Volume IV include links to the financial statements in lieu of including hundreds of additional pages in Volume IV?

Offerors may submit links to financial statements. Offerors are responsible for ensuring the links work and documents are accessible.

Section L Proposal Instructions

L.20(b) L-30 Section L.20(a)(2) and L.20(b) Cost/Price Forms notes that the Offeror and Major Subcontractor(s) shall complete the Cost/Price Forms in Attachment L-02. Can the Government please clarify which portions of L-02 need to be completed by the Prime Offeror and which portions need to be completed by the Major Subcontractor in the RFP? For example, Tab 3. Total Cost Summary, completed by a Major Subcontractor would include the RFP provided ODCs, whereas the pricing instructions state that the Government provided plug numbers are to be incorporated in totality at the Prime level.

Cost/Price forms in Attachment L-02 will be clarified with release of the final RFP to include headers in each tab indicating whether it should be completed by the only the Prime Offeror or both the Prime Offeror and Major Subcontractors.

Section L Proposal Instructions

L.18(b) L-30 Attachment L-02.1 Cost Reimbursable (Core) Pricing Template, Tab "3. Total Cost Summary". Could the Government confirm

49 whether this tab is to be completed by both the Prime and Major Subcontractors?

See answer to Question # 48.

Section L Proposal Instructions

L.18(b) L-30 Attachment L-02.1 Cost Reimbursable (Core) Pricing Template, Tab "5. WBS 1.0" through Tab "9. WBS 5.0". Could the

50 Government confirm whether these tabs are to be completed by both the Prime and Major Subcontractors?

See answer to Question # 48.

Section L Proposal Instructions

L.18(b) L-30 Attachment L-02.1 Cost Reimbursable (Core) Pricing Template, Tab "10. Rates and Factor Information" includes three areas: 1) Rates & Factors Summary; 2) Additional Labor Information; and

3) Fee and Overhead Determination. Could the Government confirm which areas of this tab are to be completed by both the Prime and Major Subcontractors?

See answer to Question # 48.

Section L Proposal Instructions

L.18(b) L-30 Attachment L-02.1 Cost Reimbursable (Core) Pricing Template, Tab "14. Fringe Rate Build-up"; Tab "15. Overhead Rate Build-up"; and Tab "16. G&A Build-up". Could the Government confirm whether these tabs are to be completed by both the Prime and Major Subcontractors?

See answer to Question # 48.

Section L Proposal Instructions

L.18(b) L-30 Attachment L-02.1 Cost Reimbursable (Core) Pricing Template, Tab "18. Additional Rate Build-up". Could the Government

53 confirm whether these tabs are to be completed by both the Prime and Major Subcontractors?

See answer to Question # 48.

Section L Proposal Instructions

L.18(b) L-30 Attachment L-02.1 Cost Reimbursable (Core) Pricing Template, Tab "20. Business Information and POCs - DCMA" and Tab "21.

Business Information and POCs - DCAA". Could the Government clarify whether these tabs are to be completed by the Prime and all subcontractors or only Major Subcontractors?

See answer to Question # 48.

Section L Proposal Instructions

L.18(b) L-30 Attachment L-02.2 Subcontracting Hourly FBLR Details Template. Could the Government confirm whether these tabs are to be completed by Major Subcontractors or all subcontractors?

See answer to Question # 48.

Section L Proposal Instructions

L.18(b) L-30 Paragraph L.18(b) lists two Tabs for Attachment L-02.2 Subcontracting Hourly FBLR Details Template: "1. IDIQ Fully Burdened Labor Rates" and "2. IDIQ Rate Schedule". There is only 1 tab in the template titled: "SubK Fully Burdened Labor Rates". Is this the Government's intent?

Paragraph L.20(b) will be updated with release of the final RFP to remove the list of tabs in Attachment L-02.2 Subcontracting Hourly FBLR Details Template.

Section L Proposal Instructions

L.20(c)(1)(ii) L-31 There is a requirement that the offeror shall provide the breakdown of direct labor cost by labor category including number of labor-hours and current actual average hourly rates.

Does the offeror have to provide a separate schedule within the Cost/Price Narrative or is the requirement met by submitting Attachment L-02?

The Offeror shall complete Attachment L-02.1 – Cost Reimbursable Pricing Template to meet the requirement under L.20(c)(1)(ii).

Section L Proposal Instructions

L.20(c)(8) and M.4.1

L-35 and M-4 In Volume III - Cost/Price there is a requirement to - (8) Total Compensation Plan Offeror and subcontractor total compensation plans shall include: (a) Methodology for establishing total compensation. Describe the methodology and rationale used to establish all proposed compensation rates for professional employees. In the Management Approach (MA) -Mission Suitability Subfactor there is a requirement to - 1MA2. Total Compensation Approach – The Government will evaluate the offeror s total compensation plan (TCP) in accordance with FAR 52.222-46, Evaluation of Compensation for Professional Employees. Since the Total Compensation Plan is included in the Mission Suitability Subfactor, is it correct to assume a copy of the TCP is not required in Volume III - Cost/Price? If so, is a brief description of the estimating methodology used by the Offeror to develop direct base labor rates sufficient in Volume III - Cost/Price?

Sections L.18.1 MA.2 and L.20(c)(8) will be revised with the release of the Final RFP to clarify instructions for submitting TCP information.

Section L Proposal

Instructions L.21.1(a)(1)(e) L-38

L.21 Responsibility Considerations - Volume IV. Paragraph L.21.1(a)(1)(e) instructs the submission of Attachment L-12, Prime Subcontractor Identification and SOW Division of Labor.

However, there is no reference to an evaluation criteria under M.7. Is this attachment considered in the proposal evaluation?

or Is the evaluation criteria missing?

Section M.7(a)(1)(c) will be updated with release of the final RFP to provide clarification.

Section L Proposal

Instructions L.18(d) and L.18.2, TA1(d) L-16, and L-18

Paragraph L.18(d) and L.18.2, TA1(d) requires a description of proposed innovations and efficiencies, however, DRD CMC-PR- 09, Innovation and Efficiences Plan, is not require at proposal.

Should the offeror include a draft Innovation and Efficiences Plan if these are a key aspect of the proposal?

No, per the RFP, any proposed innovations and/or efficiencies that could lead to an overall cost savings, supporting rationale shall be provided to describe the technical and management approach, risk and risk mitigations, and proposed savings by WBS element for each innovation or efficiency. After contract award, any proposed innovations or efficiencies from the awarded Offeror that are accepted, will become a contractual requirement under Section J of the contract, per DRD CMC-PR- 06 – Innovations and Efficiencies Plan.

Section L Proposal

Instructions L.18.2. TA1(e)G L-22

L.18.2. TA1(e)G requires an explination of labor hours proposed for 'all' labor resources in Attachment L-7, Technical Resources Summary Templates (TRST). Can the offerror incorporate logical grouping of columns to reduce the narrative involved to explain all labor resources?

Instructions for Section L.18.2 TA1(e)G will be clarified with release of the Final RFP.

Section L Proposal

Instructions L.20 (c) L-31

Please confirm that offerors with an FPRA or FPRR are not required to provide the basis of the proposed direct labor rates to include source and any supporting detail the Government would require to duplicate the direct labor rate proposed.

Offerors shall provide a crosswalk from the represented labor categories to the labor categories in the Offeror s current accounting system, if different.

See answer to Question # 40.

Section L Proposal

Instructions Attachments

Please clarify the difference between Attachment L-02.1 Tb 17 and Attachment L-02.2. Is the requirement for the prime offeror differ from the requirement for subcontractors. If so, please detail the difference.

Attachment L-02.1 Tb 17 and Attachment L-02.2 will be revised with the release of the Final RFP to remove duplicates.

Clarification instructions will be added to each tab of the Cost/Price spreadsheets.

Section L Proposal

Instructions Attachments

Please clarify which cost forms are to be completed by the prime offeror and which ones are to be completed by subcontractors.

See answer to Question # 48.