SASS-PreProposal-Conference-Charts.pdf

Welcome to the Johnson Space Center

Simulation and Advanced Software Services

(SASS)

Virtual Preproposal Conference

December 12, 2019 9:00 A.M.

Welcoming Remarks

Michael Red SASS Chair

Welcome

Office of Procurement

Welcome

Monica Craft, Small Business Specialist Industry Assistance Office

Agenda Topic Presenter

Welcome and General Information Michael Red

Opening Remarks Office of Procurement

Orientation and Procurement Overview Carlos Roman

Organization, Vision, and Objectives Michael Red

SOW, J Attachments, and DRDs Michael Red

Overview of SASS RFP 80JSC020R0018 Carlos Roman

Safety and Health Programs Daniel Clem

10-Minute Break

Volume III- Cost/Price Overview Jalisa Sims

Schedule, and Closing Remarks Carlos Roman

Orientation and Procurement Overview

Carlos Roman Contract Specialist

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Preproposal Conference

• The purpose of this Preproposal Conference is to help industry understand the SASS Final Request for Proposal

(RFP)

• Questions:

Verbal questions will not be entertained during the conference Please provide any questions to the contracting officer and contract specialist via electronic email Questions submitted electronically will be answered and posted to the SASS procurement website. All responses posted to the SASS procurement website are considered official

The deadline for submitting questions regarding the RFP or this conference is December 16, 2019

Source Selection Authority and Acquisition Team Members

• Source Selection Authority Donna M. Shafer, Associate Director, Johnson Space Center

• Acquisition Team ER/Michael Red, Procurement Development Team (PDT) Chair

BH/Carlos Roman, Contract Specialist (Core Member)

ER/Julie Kliesing, Business Lead (Core Member)

ER/Eddie Paddock, Sim/VR Lead (Core Member)

ER/Lui Wang, Advanced S/W Lead (Core Member)

Points of Contact

Contract Specialist:

Carlos Roman carlos.roman@nasa.gov

Contracting Officer:

Chrystal D. Wiseman chrystal.d.wiseman@nasa.gov

SASS web address:

https://procurement.jsc.nasa.gov/sass/ Send questions to the Contracting Officer

Industry Assistance Office Contact Information

• Main phone number:

(281) 483-4512

• Robert Watts Lead Small Business Specialist

• Monica Craft Small Business Specialist

• Richard Slater Small Business Specialist

• All emails should be sent to: jsc-smallbusiness@mail.nasa.gov

• Location:

Building 1, Suite 453

• Address:

NASA Johnson Space Center, Industry Assistance Office Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696 mailto:jsc-industry-assistance@mail.nasa.gov

Ombudsman

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub_library/Omb.html http://prod.nais.nasa.gov/pub/pub_library/Omb.html

Contracts’ Overview

Software, Robotics, and Space Systems Services

(SRS3)

and

Robotics, Vehicle, and Graphics Simulation Services (RVGSS)

Software, Robotics, and Space Systems Services

(SRS3)

• Contract Number: NNJ14HA01B

• Prime Contractor: Tietronix Software, Inc

• Contract Type: Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract comprised of Cost-Plus-Fixed-Fee (CPFF) and Firm-Fixed-Price (FFP) task orders

• Period of Performance: 1/3/2014 – 4/30/2020

• Skills currently provided on contract include:

o Collaborative Model Based Engineering tools & practices

• Model based system engineering and digital data architecture system design

• Model based design space systems knowledge capture o Advanced Automation Software

• Model Based Engineering Automation (includes MELS, PELS, XTCS, Fault Tree, FMECA, PRA, Bayesian Analysis, XCXML, and Modelica)

• AI/Machine Learning Technology (image processing, object recognition, synthetic images for neural net training development, and data analytics for human performance modeling) o Advanced Human Computer Interactions

• Adaptive Multimodal User Interface technology

• UI/UX design for multimodal human computer interfaces

• Augmented Reality (AR) and AR emulation

Includes crew performance support (Electronic Procedures, Intelligent Personal Coach, World View etc.)

• Wearable IoT devices (e.g. biometric sensors) o Avionics Flight Software (next gen D&C system including electronic procedures and multimodal system displays)

Robotics, Vehicle, and Graphics Simulation Services (RVGSS)

• Contract Number: NNJ14HA64B

• Prime Contractor: METECS

• Contract Type: Cost Plus Fixed Fee

• Period of Performance: 5/28/2014 – 4/27/2020

• Skills currently provided on contract include:

o Robotics, Space Vehicles, Biomechanics, Astronomical Object Surface Interaction, and Rendezvous, Proximity Operations Simulation Services

• Software engineering, including experience with high level languages (C, C++, Python, etc.)

• Expertise in modeling and simulation

• Expertise in spacecraft systems, orbital dynamics, and space environments

• Expertise in docking mechanisms (e.g. the NASA Docking System (NDS)) and docking contact dynamics modeling

• Expertise with biomechanics, countermeasure devices, vehicle GN&C, flight software emulation, and vehicle interactions with astronomical object surfaces

• Experience with NASA sim products (e.g. Trick) and open source sim products (e.g. OpenSim) o Graphics Simulation and XR Services

• Expertise with 3D graphics modeling and rendering

Experience with modeling tools (Blender, Maya, AC3D, etc.) and model formats (OBJ, FBX, textures)

• Expertise with VR, AR and MR or XR (eXtended Reality) Experience with commercial HMDs (Vive, Oculus, MR Headsets, HoloLense, and Magic

Leap)

• Experience interfacing simulations with 3D graphics tools

• Experience with NASA graphics products (DOUG/EDGE) and commercial game engines (Unity, Unreal4) 15

Branch Chief

Simulation and Graphics Branch

ER Mission/Objectives

ER Vision Statement We will enable the expansion of the frontiers of space, and the achievement of national goals, through the development and application of system technology for automation, robotics, flight software, simulation, graphics, and exercise equipment.

ER Mission Statement The mission of the Software, Robotics, and Simulation Division is to enable the human exploration of space, and contribute to the achievement of national goals, through the development, adaptation, and infusion of system technologies for automation, robotics, flight software, simulation, graphics, and exercise equipment into the engineering and operations of current and future spacecraft, and surface systems for the purposes of improving their capability, operability, reliability, safety, and life cycle costs.

Software, Robotics, & Simulation Division (ER)

SR&S Division Office

Flight Systems Branch Simulation and

Graphics Branch

ER7

ER3

Robotic Systems Technology Branch

ER4 ER5

Dynamic Systems Test Branch

Spacecraft Software Engineering Branch

ER6

ER

EC2 Design & Analysis Branch EC3 Life Support Systems Branch EC4 Systems Test Branch EC5 Space Suit & Crew Survival Systems Branch EC6 Thermal Systems Branch EC7 Tools, Equipment, & Habitability Systems Branch

EC/CREW & THERMAL

SYSTEMS DIVISION

EG2 GN&C Development & Testing Branch EG3 Applied Aeroscience & CFD Branch EG4 Integrated GN&C Analysis Branch EG5 Flight Mechanics & Trajectory Design Branch EG6 GN&C Autonomous Flight Systems Branch

EG/AEROSCIENCE & FLIGHT

MECHANICS DIVISION

EP3 Energy Conversion Systems Branch EP4 Propulsion Systems Branch EP5 Power Systems Branch EP6 Energy Systems Test Branch

EP/PROPULSION & POWER

DIVISION

ER3 Flight Systems Branch ER4 Robotic Systems Technology Branch ER5 Dynamic Systems Test Branch ER6 Spacecraft Software Engineering Branch ER7 Simulation & Graphics Branch

ER/SOFTWARE, ROBOTICS

& SIMULATION DIVISION

ES18 Test & Operations Office ES2 Structures Branch ES3 Thermal Design Branch ES4 Materials & Processes Branch ES5 Mechanical Design & Analysis Branch ES6 Loads & Structural Dynamics Branch

ES/STRUCTURAL

ENGINEERING DIVISION

EV17 Project Mgmt & Institutional Systems Office EV2 Command & Data Handling Branch EV3 Human Interface Branch EV5 Electronic Design & Manufacturing Branch EV7 Systems Engineering & Integration Branch EV8 Wireless & Communication Systems Branch

EV/AVIONIC SYSTEMS

DIVISION

EX/PROJECT MANAGEMENT

& SYSTEMS ENGINEERING

DIVISION

EX2 Mission Planning & Analysis Branch EX3 Project Management Branch EX4 Engineering Processes & Methods Branch EX5 Applied SE&I Branch EX6 Program Technical Integration Branch

EA/

ENGINEERING

DIRECTORATE

EA13/DIRECTORATE

INTEGRATION OFFICE

EA12/CHIEF ENGINEERS

OFFICE

EA/ Organizational Chart

Johnson Space Center (JSC)

SOW, J Attachments, DRDs Overview

SASS Chair

Statement of Work (SOW)

The SASS Statement of Work includes the following major areas:

• Management

• Contract Management

• Information Management

• Safety and Health Management

• Technical

• Robotics and Biomechanics Simulation Services

• Rendezvous, Proximity Operations, and Docking Simulation Services

• Astronomical Object Surface Interaction Simulation Services

• Graphics Simulation Services

• Advanced Software Development Technology

• Advanced Human-computer Interaction

• Avionics Flight and Mission Support Software

• Advanced Collaborative Engineering and Process Automation

J Attachments J-1 Applicable Documents List J-2 Data Requirements List (DRL) and Data Requirements Descriptions (DRD) J-3 Standard Labor Categories (SLC’s) J-4 Installation-Accountable Government Property J-5 Government Furnished Property J-6 Contract Management Plan J-7 Phase-In Plan J-8 Administrative Safety and Health Plan J-9 IT Security Program Management Plan J-10 IT Capital Planning and Investment Control Plan J-11 Data and Records Management Plan J-12 Organizational Conflicts of Interest Plan J-13 Government Property Management Plan J-14 Total Compensation Plan J-15 The NASA Advisory and GIDEP Problem Data Sharing and Utilization Program

Documentation and Reporting Plan

DRDs DRD-01* Contract Management Plan (Date of Current Revision 09/02/2019)

DRD-02 Information Technology (IT) Security Program Plan and Reports (Date of Current Revision 09/02/2019)

DRD-03 Information Technology (IT) Capital Planning and Investment Control (CPIC) (Date of Current Revision 05/30/2018)

DRD-04 Data and Records Management Plan (Date of Current Revision 05/30/2018)

DRD-05 Government Property Management Plan (PMP) (Date of Current Revision 11/17/2017)

DRD-06 Administrative Safety and Health Plan (Date of Current Revision 10/2018)

DRD-07 Organizational Conflicts of Interests (OCI) Plan (Date of Current Revision 03/16/2018)

DRD-08 Re-procurement Data Package (Date of Current Revision 11/14/2017)

DRD-09 Monthly Status Reports (Date of Current Revision 07/16/2013)

DRD-10 NASA Contractor Financial Management Reports (NF 533) (Date of Current Revision 6/28/2018)

DRD-11* Phase-In Plan (Date of Current Revision 11/14/2017)

DRD-12 The NASA Advisory and GIDEP Problem Data Sharing and Utilization Program Documentation and Reporting Plan (Date of Current Revision 4/18/2019)

* Submitted with proposal BOLD - Indicates NEW Requirement

Eliminated DRDs

• Reports Required for Logistics

• Software Assurance Plan

• Environmental and Energy Compliance Reports

• Staffing and Critical Skills Plan

Known Statement Of Work (SOW) Changes

• The primary change from the SRS3 and RVGSS SOWs is the combination of the requirements from the current SRS3 and RVGSS contracts.

• Necessitated some minor reorganization of SASS section 4.7

Avionics Flight and Mission Support Software as both the SRS3 and RVGSS contracts touched on different areas of flight software development.

• The second significant change is CMMI certification of Offeror is not required under the SASS contract.

• SASS contractor is required to follow CMMI processes.

• SASS contractor is required to support development of artifacts for

CMMI audits.

• SASS contractor is required to support facilitation of CMMI audits.

Sample Task Orders

• The sample task orders (Attachment L-1) are representative of task requirements that are expected under the SASS contract and are designed to help evaluate the Offeror’s Specific Technical Understanding and Resources.

• Sample Task Order Summary:

• Sample Task Orders 1 through 5 focus on the simulation services elements of the SOW and are designed to address the Offeror’s understanding and capabilities of implementing simulation services.

• Sample Task Orders 6 through 8 focus on the advanced software services elements of the SOW and are designed to address the Offeror’s understanding and capabilities of implementing advanced software services.

Overview of SASS RFP 80JSC020R0018

Carlos Roman Contract Specialist

General Information

• The RFP and amendments take precedence over this conference.

• Competition: Total Small Business Set-aside; NAICS Code 541511 Custom Computer Programming Services and Small Business Size Standard, Annual revenues of $27.5 million or less.

• Period of Performance:

• Phase-In Period: July 1, 2020 - July 31, 2020

• Base Period: August 1, 2020 - July 31, 2025

Contract Type

• Type of Contract: Indefinite Delivery/Indefinite Quantity (IDIQ), comprised of Cost-Plus-Fixed-Fee (CPFF) task orders (TOs).

IDIQ Task Orders issued will be priced using the established prices in Table B-1: Fully Burdened Rate Table Rates

IDIQ Guaranteed Minimum Quantity of work – Minimum Contract Total - $100,000, NTE Maximum Contract Total - $100,000,000.

The Task Order Procedure is described in Clause NFS 1852.216-80, Task Ordering Procedure.

Clauses and Provisions

• When reading the RFP, note that:

Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

Clauses incorporated by reference have the same force and effect as if they were included in their full text

Section J includes Applicable Documents, DRD’s, and other attachments

System for Award Management (SAM)

• The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies.

• The SAM website is located at: https://sam.gov/SAM/

• You are required to create an account in SAM.

• Verify that your information in this database is current.

Subcontractor Arrangement Information

If a subcontracting arrangement is proposed, Offerors shall include specific detail as defined in the RFP L.17.7 Responsibility Considerations- Volume IV so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract.

Joint Ventures

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures.

• Joint Ventures are defined in FAR 19.101(7)(i) and 13 C.F.R. 121.103(h).

• All parties to the Joint Venture must sign the Model Contract.

Government Property

• In Section G; under Clause NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

Office Space, work area space, and utilities.

Office Furniture Property Listed in Section J, Attachment J-4 Safety and Fire Protection Installation service facilities (Office Automation Information

Technology onsite only, Disposal Services, Pickup and Delivery of Official Mail, Use of JSC Calibration Laboratory)

Medical treatment of a first aid nature Cafeteria privileges Building maintenance Moving and hauling for office moves

Additional Responsibility Requirements

• In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

Discussions

• Offeror’s initial proposal should contain the best terms from a cost/price and technical standpoint

• The Government preference is to award without discussions, however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

Have the opportunity to address Potentially Acceptable items Be requested to resubmit the SF33 with Final Proposal

Revisions (FPR) which will include clearly marked changes.

Proposal Outline

• Volume I – Technical Acceptability Factor

Subfactor A: Contract Management Plan Subfactor B: Specific Technical Understanding and Resources Of The

Sample Task Orders Subfactor C: Phase-In Approach

• Volume II—Past Performance

• Volume III—Cost/Price

• Volume IV— Responsibility Considerations

• Volume V— Model Contract

SF33

Contract Clauses (Fill-ins required Sections B through I) Section J - Attachments Section K - Representations and Certifications

For those Offeror(s) who are determined to be “Acceptable” under the Technical Acceptability Factor, tradeoffs will be made between Past Performance, and Cost/Price. Past Performance is more important than cost.

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in JPI 52.215-113 Proposal Formatting Instructions.

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Proposal Formatting, Continued

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.6, 1852.215-81 Proposal Page Limitations

• Please note page limitations.

Some volumes/sections are subject to a page limitation and others are not.

In the Past Performance Volume, the Past Performance Information is subject to the page limit of 30 pages, but the Environmental and Safety Data, Insurance Information, PP Attachments, and Organizational Chart are not subject to the page limitation.

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

• Having non-conforming pages returned may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

Table L-2 Overview of Proposal Volumes, Page Limitations, Copies, and Format

Volume No. Title Page Limit Format

I Technical Acceptability Factor 65

Contract Management Plan (DRD 01) MS Word

Specific Technical Understanding and Resources of Sample Task Orders

MS Word

Phase-In Plan (DRD 11) MS Word

II Past Performance Factor 30

L.17.5.1 Past Performance Information MS Word

Environmental and Safety Data, Insurance Information, PP Attachments, and Organizational Chart

None Native Format

Past Performance Information Spreadsheet None MS Excel

Past Performance Introductory Material * MS Word

III Cost/Price Factor None

Templates None MS Excel

Narrative None MS Word

IV Responsibility Considerations 10 MS Word

V Model Contract ** None MS Word

* Past performance introductory material is limited to 1 page and is included in the Past Performance page count limit.

** All Offerors are required to submit the entire Model Contract inclusive of every Section A-J also to include all requested fill-ins.

Offerors shall also submit Section K, Representations and Certifications, with all fill-ins completed.

L.17.8 Volume V, Model Contract

Contract Section Areas of Model Contract Offerors are Required to Complete Section A Complete blocks 12 through 18, provide an original signature on each copy, and date the SF 33

Offerors shall indicate, in Block 12 of the SF 33, a proposal validity period of at least 365 days.

Section B “Contract Value (a)”- insert total firm-fixed price of all phase-in effort for this contract.

Complete the table “Fully Burdened Rate Table for Pricing Cost Reimbursement Task Orders”

Section C None

Section D None

Section E None

Section F None

Section G None

Section H NFS 1852.235-71: Insert the name of the Key Personnel.

Section I FAR 52.219-28 Post- Award Small Business Program Representation (JUL 2013) Complete all Offerors Fill- In (OFI)

Section J Offerors shall submit the required documents

Section K Annual representations and certifications shall be completed electronically and submitted with this volume in accordance with provision K.2, Annual Representations and Certifications (FAR 52.204-8).

Responsibility Considerations

• The Contracting Officer makes the determination of responsibility per

FAR 9.104.

Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the CO and is separate from the selection decision.

If an offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the FAPIIS database (includes records of the Contractor’s previous contracts.)

• The Contracting Officer will request an Equal Opportunity clearance, and check to ensure the veteran’s reports are submitted.

• This determination is performed for offerors in the competitive range or the successful offeror only.

Model Contract

• The Model Contract consists of Sections A-K of the RFP.

Section L, Instructions; and Section M, Evaluation Criteria, are used for selection purposes only.

• The Offerors will submit a signed Model Contract with their proposal.

The Model Contract becomes the actual contract and so it must be complete and correct.

The Model Contract must be signed by a person authorized to commit the offeror.

All pages must be returned – not just the pages with the fill-ins.

• The Contracting Officer will sign the Model Contract of the Successful Offeror once all issues are resolved and the selection decision is made.

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal.

Ensure that your rates in the Cost/Price Volume are reflected in Section B of the Model Contract.

Proposal Submission Instructions

An Amendment to the Solicitation will be issued to edit the Proposal Submission Instructions to the following:

• The beta.sam.gov proposal submission feature is currently not operational.

• Proposal submission will be changed from beta.sam.gov to requiring offerors to submit proposals using CD-ROMs.

• Proposal must be in electronic format

• Offerors will submit the proposal using CD-ROMs. The Government requests an original and 1 copy of each CD-ROM to be provided.

Methods of Proposal Delivery

• Packages shall be delivered to the designated receiving office by one of the following methods:

• U.S. Postal Service

• Commercial Delivery Service

• Delivery by company employee or other individual agent

• Regardless of the method chosen above, the Offeror is responsible for delivery of the proposal to the designated receiving office no later than the date and time stated in the

RFP.

Proposal Submission Instructions Cont.

External Marking of Proposal Package(s)

• All package(s) must be closed, sealed, and marked in large letters “PROPOSAL – DELIVER UNOPENED”. Package(s) must include the solicitation number, the Contracting Officer’s name, mail code/stop, and the Offeror’s name and address clearly marked on the outside of the package.

• The Offeror shall include a notice on the cover of the package(s) as follows:

“NOTICE: THIS PROPOSAL MUST BE DELIVERED TO THE SPECIFIED ADDRESS NO

LATER THAN (OFFEROR—ENTER DATE AND TIME).”

Delivery Address Proposals must be delivered to:

NASA Johnson Space Center Attention: BH/Chrystal D. Wiseman Central Receiving, Bldg. 420 2101 NASA Parkway Houston, TX 77058-3696

Proposal Submission Instructions Cont.

• JSC Central Receiving can only be accessed through JSC Gate 4, which is located off Space Center Boulevard.

• The Offeror is strongly encouraged to notify the Contracting Officer one day in advance of the proposal submission. Proposals will be considered to be timely if the proposal package arrives* in Building 420 by the due date and time.

* Proposals will be considered to be timely if the proposal package is time stamped in Building 420 by the due date and time. Please allow ample time to process your package at Building 420.

Tips for Timeliness

• Check your CDs to ensure the proposal content is included –we have received blank CDs.

• Review all proposal delivery instructions with your courier to stress the importance of timeliness and the proper location of delivery.

Shipping and Receiving will give your courier a receipt of delivery.

• When delivering a proposal in person, remember to deliver the proposal through Gate 4, and not through the Central JSC Gate 1.

Gate 4 is located off Space Center Boulevard

• Allow at least 48 hours to over-night a proposal through a mail carrier.

A commercial/government mail carrier may have a mechanical breakdown or otherwise fail to deliver in a timely manner.

• If you choose to deliver in person on the due date, remember that late flights, traffic jams, and congestion in the JSC area may affect the timeliness of your proposal.

• Review the proposal instructions, coordinate with the point of contact in advance of the delivery, and ask questions if any instructions are not clear.

• Review paragraph (c)(3) of FAR 52.215-1,“Instructions to Offerors – Competitive Acquisition”.

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Safety & Health Programs

Guidelines for responding to Safety Requirements in the Request for Proposal (RFP)

Daniel L. Clem

JSC Safety and Mission Assurance Directorate Safety and Test Operations Division

Overview of NASA Safety Program

NASA shall comply with all applicable regulations NASA Safety & Health requirements (JPR 1700.1)

Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

The NASA Safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities.

The NASA Safety Policy stresses responsibility of each employee for their own safety and that of their co-worker.

NASA requires every employee report workplace hazards, and ensures that there is no reprisal for doing so

Overview of NASA Safety Programs

The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

As a VPP Star, JSC has a comprehensive and successful safety and health program, and is below the national average for the industry in injury/illness rates.

What is Expected of Contractors at JSC

All contractors performing work at JSC shall comply with all applicable safety and health regulations

Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

Safety and health approach shall follow OSHA, JSC and VPP guidelines

Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

Safety & Health Deliverables

Submit the following safety and health data as part of the proposal Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence Records of OSHA recordable injuries (OSHA 300 and 300A logs and calculated frequency rates) Insurance carrier information - including Experience Modifier

Rates (EMR)

Safety and Health Deliverables

Submit Safety and Health Plan after contract award The Safety & Health Plan includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract Plan must be approved before contract start The plan includes several deliverables to be submitted during contract performance.

A Successful Safety Program Model

Plan based on 4 Basic VPP elements defined by OSHA Region VI

Management Leadership Employee Involvement

Safety and Health Training

Recommendations

Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – such as, building fire warden roster; hazardous materials inventory; roster of terminated employees;

material safety data sheets; OSHA logs; program self evaluation.

Important to consider for costing.

Review the requirements provided in JSC Safety and Health Requirements (JPR 1700.1) http://jschandbook.jsc.nasa.gov and describe how you will incorporate JSC requirements into your Safety & Health Program

For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

Offerors are reminded to review the “Successor Employer Rights and Responsibilities” document on the BA External Homepage at:

https://procurement.jsc.nasa.gov/.

http://jschandbook.jsc.nasa.gov/

10-Minute Break

A Pricing Skype session will be held following our scheduled 10-Minute Break to provide detailed understanding and instructions on how to prepare a priced proposal.

Cost/Price Proposal Volume IV

Jalisa Sims

Cost/Price Analyst Source Selection & Analysis Office

Agenda

• SLPT Pricing Process

• Specified Resources

• Workbook Templates Overview

• Workbook Process Flowchart

• Workbook Technical Templates

• Workbook IDIQ Templates

• Common Cost/Price Volume Errors

• What does the SLPT do with your cost/price proposal?

• Read all narrative portions of Cost/Price Volume

• Validate all Offerors’ Excel Pricing Models (EPMs)

• Integrate EPMs of prime and major subs

• Test EPMs

The SLPT Pricing Process

The SLPT Pricing Process (Cont’d)

• Identify Risks, where applicable:

• Cost Reimbursable (Cost Analysis/Realism/Probable Cost Adjustments) FAR 15.404-1(c))

Error Corrections/Reconciliations Direct Labor Rate, Escalation, Fee and/or Indirect Rates

Adjustments DCAA/DCMA input, as applicable

• Error Corrections/Reconciliations Math, linking or formula errors Subcontractor FBRs utilized by the Prime Offeror do not match the FBRs proposed by the Subcontractor Discrepancies between Technical Acceptability Factor and Cost/Price Volumes

Examples of Risks (Cont’d.)

Direct Labor Rates Adjustments Con’t:

Scenario A: Offeror proposes 100% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 100% of incumbents, but does not utilize the incumbent direct labor rate. 100% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate.

Scenario B: Offeror proposes 100% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 75% of incumbents, but does not utilize the incumbent direct labor rate. 75% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate. The remaining 25% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate, but will be evaluated for reasonableness based upon the Offeror’s supporting rationale and/or documentation provided.

Scenario C: Offeror proposes 10% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 50% of incumbents, but does not utilize the incumbent direct labor rate. 5% (10% x 50% = 5%) of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate. The remaining 95% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate, but will be evaluated for reasonableness based upon the Offeror’s supporting rationale and/or documentation provided.

Labor Escalation

• Realistic and reasonable

Fee Rates

• Realistic and reasonable to incentivize the contractor

Indirect Rate Adjustments

• DCAA/DCMA input, as applicable

• Current DCAA audit report of Offerors’ indirect rates, if available

• DCMA rates information, such as latest incurred cost audits, provisional billing rates, etc.

• Use information contained on the Offeror’s Overhead and G&A templates

• Historic overhead rate (i.e. 50%) given does not reconcile with proposed overhead rate

(10%)

• Insufficient information on the forecasts and assumptions used (cost pool and base of application) for each proposed indirect rate, if no Forward Pricing Rate Agreement (FPRA) is in effect

• Perform probable cost/price adjustments on cost reimbursable

• Develop Pricing Charts for Presentation to the

Source Evaluation Board (SLPT) & the Source Selection Authority (SSA)

• Proposed Cost vs. Probable Cost and Delta

• Rationale for Probable Cost Adjustments

• Evaluated price per task order vs risk assessment

IDIQ Specified Resources (SR)

• What are IDIQ Specified Resources (SR)?

• Specified Resources (Labor Hours) for each Contract Year for the

IDIQ effort are provided by the Government in the Draft RFP Excel Pricing Model (EPM) ISCT-SR Template

• SR Hours assigned to each NASA Standard Labor Category (SLC) indicates anticipated labor distribution for typical projects for a task order

• SR Hours do not reflect relative sizing nor reflect actual estimates of each anticipated task order

• Offerors shall not change the Government provided SR. The hours for each NASA SLC are considered plug numbers per contract year

NOTE: Offerors shall propose FBRs (Excluding Fee) for all NASA SLCs listed in Section B of the Model Contract and in Volume III Cost/Price Proposal, EPM ISCT- SR Template.

Workbook Process Flowchart- IDIQ Effort

FULLY BURDENED

RATES TEMPLATE

(FBR) (Major Subcontractor)

FULLY BURDENED

RATES TEMPLATE

(FBR) (Prime)

FBR from MINOR

SUBCONTRACT

TEMPLATE (MST)

IDIQ SUMMARY

COST TEMPLATE

SPECIFIED

RESOURCES

(ISCT- SR)

PHASE IN

TEMPLATE

(PIT)

COST/PRICE

SUMMARY

TEMPLATE

(CPST) 67

Workbook Technical Templates

• Technical Resources Summary Template

• One template that covers all contract years

• Functions as the link between Volume I –

Technical Acceptability Factor and Volume III– Cost/Price Proposal

• Required from the Prime Offeror only

Workbook Cost Templates

• TRST -Technical Resource Summary Template IDIQ

• IRAP- Incumbent Retention and Pay Template (P&MS)

• FBR- Fully Burdened Rates Template (P & MS)

• ISCT-SR- IDIQ Summary Specified Resources (P)

• MST- Minor Subcontract Template (P)

• PIT- Phase-in Template (P) (Firm-Fixed Price)

• OHT- Overhead Template (P & MS)

• GAT- G&A Template (P & MS)

(P) Required from the Prime Offeror only (MS) Required from each Major Subcontractor (estimated total contract value that equals or exceeds $8,000,000 over the period of performance for this contract )

Other Workbook Templates

• IA – Incumbency Assumption (P &MS)

• FBAC- Fringe Benefits Analysis of Compensation (P & MS)*

• CFAOT- Cognizant Federal Agency and Audit Office

Template (P & MS)

(P) Required from the Prime Offeror only (MS) Required from each Major Subcontractor (estimated total contract value that equals or exceeds $8,000,000 over the period of performance for this contract ) *Also applies to any minor subcontractors with estimated contract value $700,000 or more over the period of performance for this contract.

Common Cost/Price Volume Errors

• Proposals with omissions:

• Lack of detail on Overhead, G&A, and Other Indirect Rates

• Lack of narrative supporting rationale

• Logic Issues

• Inconsistent content within the proposal

• Failure to comply with template instructions:

• Fully burdened rates in cost proposals do not match proposed Section

B rates (very common)

• Placing hard numbers instead of formulas/links where appropriate

• Placing fully burdened labor rates where straight time Direct Labor

Rates are required (IRAP)

Common Cost/Price Volume Errors (Cont’d)

• Lack of reconciliation between different areas of the proposal

• Technical

• Management

• Staffing

• Cost

Basis of any estimate are Not:

• Specific

• Clear

• Detailed

Conclusion Thank you for attending the

Johnson Space Center Preproposal Conference for the Simulation and Advanced Software Services (SASS)