SMAEC_II_Pre-Preposal_Conference_Cost_&_Price_Charts.pdf

Cost/Price Proposal Overview

Safety and Mission Assurance Engineering

Contract II

(SMAEC II)

Herb Rocha

Cost/Price Analyst

January 25, 2018

Agenda

• SEB Pricing Process

• Government Resource Estimate (GRE)

• Workbook Templates Overview

– Workbook Process Flowcharts

– Workbook Technical Templates

– Workbook Cost Templates

• Common Cost/Price Volume Errors

The SEB Pricing Process

• What does the SEB do with your cost/price proposal?

– Read all narrative portions of Cost Volume

– Validate all Offerors’ Excel Pricing Models (EPMs)

– Integrate EPMs of the prime and major subs

– Test EPMs

– Make probable cost/cost realism adjustments (if necessary)

• Error Corrections/Reconciliations

• Direct Labor Rate and/or Indirect Rate Adjustments

• Staffing Adjustments (WYEs and/or Skill Mix)

• Non-Labor Resource Adjustments

The SEB Pricing Process (Con’t)

• Examples of probable cost/cost realism adjustments:

– Error Corrections/Reconciliations

• Mathematical corrections

• Formula error corrections

• Linking error corrections

• Subcontractor FBRs utilized by the Prime Offeror do not match the FBRs proposed by the Subcontractor

• Examples of probable cost/cost realism adjustments:

– Direct Labor Rate Adjustments

• Incumbent Labor Rates – Where an Offeror has indicated the intention of both retaining incumbents and paying incumbent direct labor rates, and has not utilized the incumbent direct labor rate, the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent direct labor rate (reference the EPM Templates “TC(b) – Incumbency Assumptions” and

(IRAP) - “Incumbency Retention and Pay”

Scenario A: Offeror proposes 100% incumbent retention for SLC

“X” and indicates intention to pay incumbent direct labor rates to

100% of incumbents, but does not utilize the incumbent direct labor rate. 100% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate.

• Examples of probable cost/cost realism adjustments:

– Direct Labor Rate Adjustments (Con’t)

• Incumbent Labor Rates (Con’t)

Scenario B: Offeror proposes 100% incumbent retention for SLC

“X” and indicates intention to pay incumbent direct labor rates to

75% of incumbents, but does not utilize the incumbent direct labor rate. 75% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate. The remaining 25% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate, but will be evaluated for reasonableness based upon the

Offeror’s supporting rationale and/or documentation provided.

• Examples of probable cost/cost realism adjustments:

– Direct Labor Rate Adjustments (Con’t)

• Incumbent Labor Rates (Con’t)

Scenario C: Offeror proposes 10% incumbent retention for SLC

“X” and indicates intention to pay incumbent direct labor rates to

50% of incumbents, but does not utilize the incumbent direct labor rate. 5% (10% x 50% = 5%) of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate. The remaining 95% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate, but will be evaluated for reasonableness based upon the Offeror’s supporting rationale and/or documentation provided.

• Examples of probable cost/cost realism adjustments:

– Direct Labor Rate Adjustments

• Other Than Incumbent Labor Rates – Use latest Department of Labor (DOL) wage determination rates and/or area survey for non-exempt labor categories. Use current labor market surveys for exempt labor categories.

– Indirect Rate Adjustments

• Use DCAA and/or DCMA indirect rate information, where available. Use information contained on the Offeror’s

Overhead and G&A templates.

– Technical/Management Evaluation (Staffing and NLRs)

• Based on all technical or management weaknesses related to resources (WYEs and/or Skill Mix and/or NLRs).

Discrepancies between Technical and Cost/Price Volumes.

• Develop Pricing Charts for Presentation to the

Source Evaluation Board (SEB) & the Source

Selection Authority (SSA)

– Proposed Cost vs. Probable Cost and Delta

– Rationale for Probable Cost Adjustments

Government Resource Estimate

(GRE)

• What is the GRE?

– Government’s best estimate of resources (WYE and/or skill mix) necessary to perform the SOW

– Based on historical usage factors

– Grass roots estimate, not budgetary

• GRE will be provided to Offerors

– Applicable to the effort over a twelve month period (CY 1)

– WYEs skill mix and NLRs provided for SOW

• The GRE is not intended to influence the Offeror’s proposed estimates. Offerors shall develop their own estimates that are:

– Consistent with Offeror’s Management Approach

– Consistent with Offeror’s Technical Approach

Workbook Templates Overview

• Workbook Process Flowchart

– Core Effort

(Con’t)

• Workbook Process Flowchart

– IDIQ Effort

• Workbook Technical Templates

– Technical Resources Summary Template – Core (TRST

Core Technical and Management)

• One template that covers all contract years.

• Functions as the link between Volume I – Mission Suitability and Volume III – Cost/Price Proposal

– Technical Resources Template (1–3)

• Task Order 1 S2TO – MPCV - (TRT 1 – S2TO-MPCV)

• Task Order 2 S2TO – QAQE – (TRT 2 – S2TO-QAQE)

• Task Order 3 S2TO – EVA – (TRT 3 – S3TO–EVA)

– Technical templates are required from Prime Offeror only

– Provides the bridge between technical proposal and cost proposal

(Con’t)

• Workbook Cost Templates

1. Core Effort Templates

• Incumbency Retention and Pay Template (IRAP)

• *Labor Pricing Template (LPT)

• *Overtime Pricing Template (OPT)

• **Major Subcontractor Cost Summary Template

(MSCST)

• ***Prime Cost Summary Template (PCST)

*Required from Prime and each Major Subcontractor ($5M value per contract year or greater)

**Required from each Major Subcontractor ($5M value per contract year or greater)

***Required from Prime only

(Con’t)

• Workbook Cost Templates (Con’t)

2. IDIQ Supporting Templates

• *Incumbency Retention and Pay Template (IRAP)

– Also supports the LPT and OPT for Core Effort

• *Fully Burdened Rates Template (FBR)

• **Minor Subcontract Template (MST)

*Required from Prime and each Major Subcontractor ($5M value per contract year or greater)

**Required from Prime only

(Con’t)

• Workbook Cost Templates (Con’t)

3. IDIQ Templates

• *Task Order Pricing Template – (TOPT)

• *IDIQ Summary Cost Template Summarizing TO 1-3 –

(ISCT – TO)

• *IDIQ Summary Cost Template – Specified

Resources (ISCT– SR)

– Government Specified Hours (Anticipated Future Task Orders, although not guaranteed)

*Required from Prime only

(Con’t)

• Workbook Cost Templates (Con’t)

4. Other Templates

• **Grand Total

• *Overhead Template (OHT)

• *General & Administrative Template (GAT)

• *Total Compensation Templates [TC(a) and TC(b)]

• *Cognizant Audit Office Template (CAOT)

• **Phase-in Template (PIT)

*Required of Prime and each Major Subcontractor ($5M value per contract year or greater)

**Required of Prime only

Common Cost/Price Volume

Errors

• Proposals with omissions:

– Lack of detail on Overhead, G&A and Other Indirect Rates

– Lack of narrative supporting rationale

• Logic Issues:

– Inconsistent content within the proposal

• Failure to follow template instructions:

– Using hard numbers instead of formulas and/or links where appropriate

– Placing Prime or Major Subcontractor FBRs where Team

Composite FBRs are Required

– Proposed FBRs in Cost/Price Volume do not match the

Section B FBRs identified in the Model Contract

• Discrepancies and/or Lack of reconciliation between different areas of the Offeror’s proposal

– Technical Approach

– Management Approach

– Cost/Price Volume

– Major Subcontractor data submitted to the Government versus Major Subcontractor data utilized in the Prime’s

Proposal

– Basis of Estimate (BOE) not provided or inadequate

• BOE should be specific, clear, and detailed

Common Cost/Price Volume

Errors (Con’t)

Cost/Price Proposal

Questions?