80HQTR20R0013 DRFP Attachment B - Financial Management Reporting.pdf
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- Attached to
- NASA Postdoctoral Program-2 (NPP-2)
- Solicitation number
- 80HQTR20R0013
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This document provides details for a cost plus fixed fee contract to manage and administer the NASA Postdoctoral Program-2 (NPP-2). Services required under the contract include program management and administration, website maintenance, applicant solicitation and review, enrollment of new fellows, support for fellows during their tenure, collection and reporting of program data, and development of performance metrics. The contract would have a potential five-year period of performance including a one-year base and four one-year options. The anticipated effective date is January 15, 2021 following a 90-day transition period beginning October 14, 2020 under a separate firm fixed price vehicle. The draft request for proposal is planned for release in mid-December 2019 with the final RFP anticipated in mid-February 2020. The solicitation will utilize full and open competition with evaluation conducted according to FAR Part 15. Interested parties should monitor the reference website and direct any technical questions in writing by the specified date.
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ATTACHMENT B
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80HQTR20R0013
CONTRACT TBD
Contract TBD Attachment B
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each “Funding Activity” (e.g. Science Mission Directorate (SMD)) by Work Breakdown Structure (WBS) Level 1 (II. Scope of Services) element of the Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/-10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at the total contract level and by contract line item (CLIN). (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the baseline, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
(06/2014) 3
1. Prime Direct Labor Hours:
Prime Direct Labor Hours - Onsite (List applicable labor categories proposed)
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite (List applicable labor categories proposed)
Subcontractor B Direct Labor Hours – Onsite (List applicable labor categories proposed) Subcontractor B Direct Labor Hours – Offsite (List applicable labor categories proposed)
Subcontractor C Direct Labor Hours – Onsite (List applicable labor categories proposed) Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
(06/2014) 4
5. Prime Overhead Expenses:
Onsite Overhead Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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