Attachment E Financial Management Reporting Requirements.pdf
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- Solicitation number
- 80GSFC20C0015R
About this file
This solicitation requests proposals for the design, development, integration, test, evaluation and launch support of a Magnetometer instrument to be included on the Space Weather Follow-On L1 Observatory mission. NASA Goddard Space Flight Center will award a cost-plus-fixed-fee contract for up to seventy-five months to provide this instrument. Proposals are due by December 17, 2019, with an anticipated award date of March 6, 2020. Offerors should submit all questions by December 1, 2019. The small business size standard for this opportunity is 1,250 employees. In addition to the instrument requirements, Attachment E outlines financial reporting requirements including the use of NASA Form 533 reports with a breakdown of direct labor hours, costs and overhead by task. Variances over 5% from estimates must include a narrative explanation.
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ATTACHMENT E
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
MAGNETOMETER (MAG)
RFP 80GSFC20C0015R
CONTRACT TBD
Contract TBD
Attachment E
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each Work Breakdown Structure (WBS) Level 3 element of the
Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5]%) between the Total
Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month at WBS Level 3. (For example, the Total
Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual
June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the
Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
Contract TBD
Attachment E
(06/2014) 3
1. Prime Direct Labor Hours:
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Schedule Incentive
12. Total Cost-Plus-Fixed-Fee (CPFF)
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