80DOT-S2975 - Specifications.pdf

INVITATION TO BID NO. 80DOT-SS2975

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-684-0180/V.)

October 2, 2024 @ 2:00pm

Email Address: rcooley@admin.nv.gov

Regina Cooley, Purchasing Officer Single point of contact for the solicitation:

Deadline for Submission and Opening Date and Time:

Release Date:

For Waterborne Traffic Paint Totes

Phone: 775-684-0170 │ Fax: 775-684-0188 515 East Musser Street, Suite 300 │ Carson City, NV 89701

Purchasing Division

DEPARTMENT OF ADMINISTRATION

STATE OF NEVADA

PROJECT OVERVIEW

This contract is primarily for use by the Nevada Department of Transportation; however, orders may be placed by the Nevada State Purchasing Division or other State agencies, Cities, Counties or political subdivisions should the need arise.

Price increases will not be allowed during term of the contract period. Contract period shall be from date of award through October 6, 2025.

WATERBORNE TRAFFIC PAINT SPECIFICATIONS:

QUANTITIES SPECIFIED AT SPECIFIC LOCATIONS MAY NOT BE ORDERED DEPENDING ON

BUDGETARY AND NEED REQUIREMENTS.

It is the intent of this solicitation to obtain competitive pricing, F.O.B. bidder’s plant and F.O.B. delivered, as applicable, for Waterborne Traffic Paint for use by NEVADA DEPARTMENT OF TRANSPORTATION Maintenance Districts throughout the State of Nevada.

The purpose of this solicitation is to obtain competitive pricing for Waterborne Traffic Paint. Purchase orders issued will be processed for payment by the Nevada Department of Transportation as each order is delivered and invoiced complete. Purchases will be made by the using agency by issuing an Asphalt Purchase Requisition (or equal paperwork) to the vendor for each delivery at the time it is made. Invoices must reference the corresponding REQUISITION OR PURCHASE ORDER NUMBER AND THE DELIVERY TICKET NUMBER and shall be sent directly to the Sub-District Maintenance Manager responsible for placing the order.

The successful vendor must furnish three (3) “Material Safety Data Sheets” for each chemical awarded, two to accompany product shipment within ten (10) business days after receipt of order.

Items furnished by successful bidder MUST BE packaged as bid. Items received that are not packaged as bid will be returned at bidder's expense. This contract may be canceled by the State for reasons that shall include, but not limited to the following:

(1)If awarded vendor delivers unacceptable paint which is rejected or delivers paint late or fails to make a delivery entirely, or any combination of the above stated reasons on two (2) occasions during any one year of the contract, in this instance cancellation of the contract will be effective ten (10) calendar days from the date of the letter from the State to the awarded vendor canceling the contract.

REQUIREMENTS

MATERIAL SAFETY DATA SHEETS

QUANTITIES REQUESTED ARE ESTIMATES FOR BIDDING PURPOSES ONLY.

ACTUAL QUANTITIES MAY BE MORE OR LESS DEPENDING ON NEED.

ADDITIONAL REQUIREMENTS

(2)If paint is shown to be or becomes incompatible with the State’s current spray paint equipment, or if the spray equipment must be modified to accept the supplied paint or paint container. In this instance, the cancellation would be effective on the date that it was determined the paint was incompatible with the spray equipment.

Incompatibility is to mean that paint clogs the machine or any of its pumps, pipes or tubing or any other part thereof; leaks through seals or any other part of the equipment or in any way damages the equipment or causes any difficulty in use.

(3)The contract shall be subject to cancellation or termination should more than two (2) delivered batches fail to match to the “Base Line” standard.

(4)In the event of a paint or performance failure due to unclean totes the Nevada Department of Transportation upon notification of two failures will require the use of bladders.

In the event that the successful vendor delivers paint to the State and the Transportation Department experiences serious problems and suspect that the delivered paint no longer conforms to the specification, the vendor will be financially responsible for the written analysis from an independent laboratory (of the State’s choice) of the delivered paint and the paint originally submitted as test samples.

The State will not be obligated or liable for any delivery, pick-up or transportation charges for rejected paint shipments, nor for payment of any kind. The State expects immediate response from the successful bidder in the event of a paint failure causing a down condition of the striping or spray equipment, for example:

(1) “Critical Situation”: In the event delivered paint affects the operations ability of the equipment, such as plugged paint lines, pumps, paint guns, etc., the vendor will contact the Transportation Department within two

(2) hours of notification and remedy the situation within thirty six (36)” hours of notification.

(2)“Problem Situation”: In the event performance or quality of the delivered paint is questioned, such as dry time, bead retention, poor adhesion, etc., the vendor will contact and remedy the situation within “seventy two (72)” hours of notification.

(3)Service Representative: If the State requires a “Service Representative” to participate in the problem-solving situation (either on site or by telephone) outlined in either of the above-described situations, the vendor’s representative must be fully qualified, both mechanically and technically, to solve the problem. A “salesman” or “Regional Manager” or other unqualified representative does not fulfill the intention of this section.

VENDOR INFORMATION

Requested Information Response

Company Name

Contact Name

Company Street Address

City, State, Zip Code

Location of Company Headquarters, City, State

Telephone

Email Address General Communication

Order Information Response Email Address for Placing Orders

Delivery

Payment Terms

Minimum Order Requirement

ORDER CANCELLATION: The State of Nevada reserves the right to cancel any order within twelve (12) hours prior to schedule of delivery.

Vendors must fill out all information requested on the General Tab of your NevadaEPro quote.

Bids will be opened electronically, and results are not immediately available.

State length of time required for pre-notice of cancellation (more than 12 hours may be cause for non-acceptance of bid).

VENDOR: complete the information in the Response columns in the Table below: