Question Responses 07-07-22.pdf

# Section Page Line # Question or Input NASA's Response

Solicitation

E 3 4 36

Section E 3 4, paragraph (c) provides the provisions for items that are excluded from page count Within this list of items, the RFP identifies Joint Venture and/or Mentor Protégé Agreements to be excluded from page count However, the Instructions to Offers does not mention any inclusion of this information in any of the volumes Will the Government identify where the offeror is to include any Joint Venture and/or Mentor Protégé Agreements within the proposal?

Volume IV ‐ Representations/Certifications and Solictiation, Offer & Award Documents

Solicitation

E 3 4 36

Section E 3 4, paragraph (c) provides the provisions for items that are excluded from page count The sentence is confusing, listing title pages and table of contents as an example in parenthesis, but then goes on to provide a list of items excluded that does not include title pages and table of contents Additionally, the list of excluded items does not identify Lists of Figures or Acronyms and Abbreviations either Will the Government clarify the list of excluded items includes:

•Title Pages •Table of Contents •List of Figures •AbbreviaƟons and Acronyms •Key Personnel Resumes •Total CompensaƟon Plan •Subcontractor Consent LeƩers Joint Venture and/or Mentor Protégé Agreements

See revised solictiation section E 3 4(c)

Solicitation

Vol 3 Past Performance

Factor

In the second paragraph under the Past Performance Factor, the instructions request the offeror to, “provide an itemized listing and summary of five (5) current or past contracts…” However, in the very next paragraph on page 40, the RFP states, “The offeror may submit past performance information relating to a major subcontract and/or team member contract as one (1) of the three current or past contracts…” It is unclear if the minimum required number of contracts is three (3) or five (5) Will the Government please clarify the minimum number of Past Performance Contracts the offer should submit?

The solicitation is amended to state: "The Offeror s proposal shall include an itemized listing and summary of three (3) current or past contracts performing the same or similar tasks to the FOMS Support PWS and solicitation requirements within the last five (5) years "

Solicitation

E 3 6 41

Section E 3 6, paragraph (a) discusses items that, “should be searchable and should not contain scanned documents, except those document that must be provided in their native format (e g , signature pages, prior award fee letters for past performance, DCAA/DCMA approval letters, as applicable)” However, the Instructions to Offerors and Evaluation criteria do not ask the offeror to provide prior award fee letters for past performance or DCAA/DCMA approval letters Will the Government clarify if prior award fee letters for past performance and DCAA/DCMA approval letters (and what the approvals are for) are needed and where do they belong in the content of the proposal volumes?

"Award fee letters for past performance and DCAA/DCMA approval letters" are listed in the provision as examples of the types of documents that must be in native format, if applicable only, and are not a requirement of this solictiation

Solicitation

E 3 6 42‐43

Section E 3 6, paragraph (d) states, “Offerors are encouraged to include all individual files within a single zip file ” Section E 3 9 states in part, “All other files may be submitted in their native format or converted to pdf files Zip disks are not permitted ” It is unclear if a zip file and zip disk are one in the same If they are the same, then these paragraphs contradict each other If they are not the same, then it is unclear the difference between them Will the Government clarify if a zip file, containing multiple proposal documents, is appropriate for upload to the Government s system?

Files in zip format are acceptable Offerors should submit test files to EFSS Box prior to final proposal submission to ensure system compatability

Will the government please provide all the equipment inventories for the sites covered under this RFQ?

Yes, see solicitation section D 1 Attachment 12 Armstrong Assets and Work Plans

Will the government please confirm the maintenance standard for the equipment will be dictated by the contractor?

No Maintenance standards will be dicated by NASA and OEM as provided in Attachment 12 Armstrong Assets and Work Plans

Equipment Inventory

N/A N/A General A detailed equipment inventory was not provided Will the Government please provide a detailed equipment inventory?

See NASA reponse to question 6 above

Attachment 1 PWS_Final_05192022

3 10 6 12‐13

Other deficiencies shall be completed as Corrective Maintenance (CM) up to the $5,000 limit or Repair Work upon approval of the Government

The only mention of a limit is stated under section 3 10 6 Hanger Doors, $5,000 is the mentioned limit Does this apply as the threshold for only hanger doors or for all Corrective Maintenance and Repair Work?

See revised PWS section 3 10 6

Attachment 1 PWS_Final_05192022

1 3 3 2

If circumstances indicate the potential need for overtime in order to accomplish a task, such overtime must be authorized in advance by the CO or COR

Will NASA clarify if they require approval prior to dispatching technicians on after‐hour emergency call outs, with the understanding that this may delay response times?

Yes See PWS section 1 3 3 Overtime

Attachment 1 PWS_Final_05192022

3 2 1 and 3 25 7 and 19

Per section 3 2 1 Emergency (Priority 1) work orders are to be responded to within 10 minutes after being notified during normal duty hours and within one hour during non‐ business hours

This is in conflict with Section 3 25 Emergency Response This section states that the on‐ call technician shall respond to notification of emergency within 120 minutes What is NASA s expected response time to after hours Emergency work?

PWS sections 3 2 1 and 3 25 are revised to state 2 hours

RFP_80AFRC22R0003

E 3 4(b) 36

States "Except for the first page, the Offeror shall ensure that the company name, logo, or other company identifying information does not appear in within the Volume 1, Technical Factor "

Please clarify Does the government consider naming key personnel as "company identifying information?" Should work history be removed from resumes?

No and no

RFP_80AFRC22R0003

E 3 5, Proposal Format and Contents, Volume IV, ¶1 and ¶3

¶1 states "Each offeror shall complete (fill‐in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP ¶3 states "If offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete Representations and Certification (FAR 52 212‐ 3)

These seem to contradiction Please confirm that bidders only need to submit E 6 52 212‐3 if they have not completed the annual representations and certifications electronically in sam gov Also, is proof of sam gov registration sufficient or must bidders submit its complete reps/certs from sam gov?

Compliance with FAR 52 212‐3 is required

Attachment 1 PWS_Final_05192022 3 33 26 describes the issues regarding storm water control

Although the description of the storm water is extensive, please specify the contractor's responsibilitities regarding storm water control

PWS Section 3 33 is revised to include: The contractor shall keep storm water systems clear of debris and obstruction The contractactor shall remove excess soil that would prevent proper flow

RFP_80AFRC22R0003

E 3 5, Proposal Format and Contents, Volume I, Phase In Plan

RFP requires a Total Compensation Plan that complies with the requirements of FAR 52 222‐46 as part of the Phase‐In Plan FAR 52 222‐ 46 states that "offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract "

Will the government confirm that there is no salary or pricing required by the TCP submitted with the Phase‐In Plan?

Offerors shall comply with the terms of the solicitation and FAR 52 222‐46 Evaluation of Compensation for Professional Employees (Feb 1993) See revised solictiation section E 5

RFP_80AFRC22R0003

E 3 4(a) 36 Limits Volume I, Technical Factor to 35 pages

We ask the government to consider increasing the Volume I page limit to 60 pages After consideration, the government has determined that there will be no changes See solictiation section E 3 4

Attachment 1 PWS_Final_05192022

1 3 10 and 1 3 13

4‐5

Under section 1 3 10 Key Personnel item c) there is a requirement for an on‐ site Quality Control /Safety, Health & Environmental Manager In section 1 3 13 under Management Responsibility there is a requirement for an on‐ site Quality Manager In Appendix 1 a Quality Control /Safety, Health & Environmental Manager and a Quality Control Specialist are listed

Is NASA s intent for the contractor to propose both a Quality Control/Safety, Health & Environmental Manager and Quality Control Specialist? If not, which title should be used?

Offerors shall propose their best staffing/key personnel approach to provide the requirements within the PWS

Attachment 1 PWS_Final_05192022

Appendix 1 32

Inclused Labor Category for BAS/CBM Systems Specialist, but there is no mention of any CBM responsibilities

Is it NASA's intention that CBM should be dual‐hatted with BAS Systems management?

See, Section 3 20 of the PWS It is the offeror's responsibility to determine staffing requirements

Attachment 1 PWS_Final_05192022

Appendix 1 32

NASA lists a job description for a Predictive Testing and Inspection (PT&I) Technician

Does NASA consider this to be an on‐site full‐time position? It is the offeror's responsibility to determine staffing requirements

Attachment 12

N/A N/A N/A During the site visit, there was reference made to Attachment 12, Armstrong Assets and Work Plan Tool This was not provided with the final RFP release Please provide Attachment 12

Per the solicitation Section D 1, Attachment 12 is to be requested from the CO and CS via email

Attachment 1 PWS_Final_05192022

3 8 1, Maintenance Inspections, and 3 8 2 PM Program Execution

10 General question In regard to electrical preventative maintenance, will the government accept the more stringent NICET certified technicians instead of NETA certified technicians to work on switchgear?

Yes The PWS Appendix 1, Electrical Technician position is amended to include "Must hold either American National Standards Institute/InterNational Electrical Testing Association (ANSI/NETA), Standard for Certification of Electrical Testing Technicians or NICET Electrical Power Testing certification when working on electrical switch gear "

Attachment 1 PWS_Final_05192022

3 8 1, Maintenance Inspections, and 3 8 2 PM Program Execution

10 General question In regard to electrical preventative maintenance, can we test according to OEM recommended standards?

Preventive Maintenance shall be in accordance with PWS section 3 8

Attachment 1 PWS_Final_05192022

3 8 1, Maintenance Inspections, and 3 8 2 PM Program Execution

10 General question In regard to the fire alarm and suppression systems, will the government please provide a complete device count?

See revised Attachment 16 Historical Data

Attachment 1 PWS_Final_05192022

3 18 1 16

The Contractor shall have a quantity of AFFF on hand to return systems to operating conditions after performing foam concentration flow tests Prior to flow testing, or maintenance on foam extinguishing systems that may inadvertently result in the discharge of foam, the Contractor shall provide a work plan and Activity Hazard Analysis (AHA) to fully contain the discharge of foam The plan shall include processes and procedures to prevent the release of foam into sanitary drains, storm drains, sewers, and soil To include proper disposal of the foam

Due to the new CA law effective Jan 1, and other pending regulations, AFFF chemicals are becoming exceptionally difficult to acquire Due to current and future expected regulation, it may be impossible during the term of this contract to test and refill the system Please advise how contractors should deal with this concern and price accordingly

Government will remove AFFF requirement to have on hand and AFFF foam flow test from the PWS

Attachment 1 PWS_Final_05192022 3 18 1 16

The Contractor shall have a quantity of AFFF on hand

Would the government entertain an AHA that includes replacing all AFFF fire suppression systems with green fire foam?

No

SF1449

E 3 4(b) 36 Identifying Information in Volume 1, Technical Factor

Does the Government want identifying information removed from key personnel resumes?

No

PWS

3 10 5 12 Commissioning and Decommissioning

Who receives results for the initial equipment inspections? The COR? Yes

PWS

3 2 1 3 25

Emergency Response

PWS 3 21 states that response to Priority 1 works orders must be within one hour after being notified during non‐business hours However, PWS 3 25 states that response to emergency repairs must be with 120 minutes of notification Please amend this discrepancy

See NASA response to question 11

SF1449

E 3 4(b) 37 Identifying Information in Volume 1, Technical Factor

How should the staffing chart be populated to avoid identifying information from the column labeled: "Name of Subcontractor/Teaming Partner/Joint Venture"? Should the relationship‐only be indicated, rather than the name?

Name and relationship shall be indicated See revision to Section E 3 4(b) The RFP will be amended to delete the following sentence: "Except for the first page, the Offeror shall ensure that the company name, logo, or other company identifying information does not appear in within the Volume 1, Technical Factor "

SF1449

PWS

B 1 1 3 5

4 Other Direct Costs (ODC) Please revise the PWS 1 3 5 definition of ODCs and the Section B 1 definition of "support" There is ambiguity in defition of costs will be paid under the T&M CLIN and which should be included in the FFP CLINs

The government does not agree with the recommendation to revise the PWS or RFP

PWS

1 3 17 6 Software Backup Requirement

In addition to the backup requirement, is the FOMS contractor required to perform firmware and software updates? If so, please issue an amendment to revise the PWS and provide a list of proprietary systems with their current versions

See NASA reponse to question 20

PWS

3 29 19 Resupply Please provide historical cost and quantity data for the supplies required to be provided by the FOMS contractor as an amendment to Appendix 4 or to Attachment 16

See revised Attachment 16 Historical Data

PWS

Appendix 1 29 Key Personnel Are the five key positions, with these same levels of expertise, a requirement for the incumbent contract?

No

SF1449

SF1449 1 Block 10 Revise to include the missing NAICS code The applicable NAICS code is included on the SAM posting In addition, award document will include the NAICS code

SF1449

E 3 5 39‐40 Volume III – Past Performance Factor

Please revise the past performance requirements to deconflict between the last paragraph on p 39 for "five (5) current or past contracts," versus the first paragraph on p 40 for "one (1) of the three current or past contracts " Are five contracts in total to be submitted or a three contracts in total? Please clarify this discrepancy and issue an amendment

See NASA response to question 3

SF1449

E 3 4(b) 36 Identifying Information in Volume 1, Technical Factor

Does the Government want the date and RFP number in the header or footer in the pages of Volume 1, Technical Factor? Please clarify via an amendment

See solictiation section E 3 4

SF1449

E 3 4(b) 36 Identifying Information in Volume 1, Technical Factor

Does the Government want identifying information removed from the TCP? No

SF1449

E 3 4(a) 36 Proposal Page Limitations If the number of current or past performance contracts has in fact been increased to five (5) in total, please issue an amendment to increase the page limit of Volume III, Past Performance Factor to 20 pages

See NASA response to question 3

SF1449

E 3 4(c) 36 Joint Venture and/or Mentor Protégé Agreements

Paragraph E 3 4(c) states that joint venture and/or mentor protégé agreements are not included in the page count, however, we have not been able to identify where in the proposal the Government wants this document included Please advise via an amendment

See NASA response to question 1

SF1449

E 3 4(c) 36 Volume Assembly The RFP states, "The submission shall be clearly indexed and logically assembled " Will the Table of Contents meet the requirement for indexing?

No

SF1449

E 3 5 E 3 4(c)

Staffing Approach/Key Personnel

The second paragraph under Subfactor 3 Staffing Approach/Key Personnel (p 37) instructs Offerors to "Include position descriptions and resumes for all designated key personnel " However, the third paragraph under the Sample Staffing Chart (p 38) instructs offerors to "provide resume(s) demonstrating how the proposed individual(s) meet of exceed the minimum qualifications" in Appendix I specified in 1 3 10 of the

PWS

Please issue an amendment to clarify what the Government wants Offerors to provide for key personnel The first requirement cited appears to be a general position description and resume while the second requirement requires only resumes If position descriptions are also required, please exclude them from the page count

See revised solicitation section E 3 5 Proposal Format and Contents, Volume I ‐ Technical Factor, Staffing Approach/Key Personnel

SF1449

E 3 4(b) 36 Identifying Information in Volume 1, Technical Factor

The RFP states, "Except for the first page, the Offeror shall ensure that the company name, logo, or other company identifying information does not appear in within the Volume 1, Technical Factor " Please issue an amendment to clarify what is meant by "the first page " Is it the cover page, Table of Contents, or first page of the proposal narrative? If it is the cover page, please confirm that page is not in the page count

The first page shall be the title page See NASA response to question 2

Att 16

1 Table 2 Please clarify the contractor's liability threshold for Trouble Calls Contractor is responsible to provide all labor in support of Trouble Calls See revised PWS section 3 1

SF1449

C 8 Contract Clauses

Will the Government include clause 52 232‐20, Limitation of Cost, or FAR clause 52 232‐ 22, Limitation of Funds, to reduce contractor's risk associated to inflation? Or, will the Government incorporation other Economic Price Adjustment mechanisms such as prescribed in FAR 16 203 to provide relief to contractors for labor categories and materiels projected to experience continued price volatility?

These clauses are not applicable to this requirement

PWS

1 3 2 5 Core Hours Will the PWS be amended to identify the Government‐observed holidays? See solicitation section C 2, NFS 1852 242‐74 Denied Access to NASA Facilities

PWS

1 3 2 5 Core Hours Please advise of any currently approved alternative work schedules for the incubment's personnel

There are no currently approved alternate work schedules for the incumbent's personnel

PWS

3 30 8 25 Pest Control Contractor Please amend the PWS to clarify if the EAFB pest control contract will be a directed award subcontract to the FOMS contractor or a direct contract with NASA

See revised PWS section 3 30 8

PWS

3 25 19 Emergency Response Please amend the PWS to deconflict the emergency response requirement of 120 minutes in PWS 3 25, with the requirement of 10 minutes in PWS 3 2 1

See NASA response to question 11

PWS

Appendix 4 43 Janitorial Place of Performance & Service Levels

Please amend the PWS to provide the number of occupants per building where restrooms are included

No

50 N/A N/A NA Will employees require NACI? No 51 DRFP 3 4 (b) 37 Will the Government allow graphics/table fonts smaller than 12 point? See solictiation section E 3 4(b)

DRFP

3 5 38

The Government requests the Offer to "provide a written technical approach which describes existing capability to meet the various tasks requirements identified in the PWS (Attachment 1) The technical approach must include a detailed description of how your organization plans to implement, accomplish, and effectively manage the various tasks requirements The technical approach must present sufficient information to reflect a thorough understanding of the PWS requirements " Providing a detailed written description of managing approximately 20 pages of PWS task requirements will require a significant number of pages Will the Government provide the specific PWS elements it wants Offerors to address? Otherwise, please consider increasing the Volume I ‐ Technical Volume page count to 50 pages

The Offeror is required to comply with the solictiation requirements

DRFP

3 5 38 Offerors are asked to identify "how the staffing required," Please clarify what the Government wants Offerors to identify in relation to staffing required

See revised solictiation section E 3 5 "Staffing Approach/Key Personnel"

DRFP

3 5 38 Please exclude the Staffing Chart from the page count We expect the chart to account for several pages, which will limit our ability to address the other required details in the Technical volume

See NASA reponse to question 2

DRFP

3 5

The second paragraph under Subfactor 3 Staffing Approach/Key Personnel (p 38) instructs Offerors to "Include position descriptions and/or resumes for all designated key personnel " However, the third paragraph under the Sample Staffing Chart (p 39) instructs offerors to "provide resume(s) demonstrating how the proposed individual(s) meet of exceed the minimum qualifications" in Appendix I specified in 1 3 10 of the PWS Please clarify what the Government wants Offerors to provide for key personnel The first requirement cited appears to be a general position description/resume while the second requirement appears to require named candidates

See NASA response to question 41

DRFP

3 5

Please exclude position descriptions/resumes from the page count We expect position descriptions/resumes to account for several pages, which will limit our ability to address the other required details in the Technical volume

See NASA response to question 2

DRFP

3 5 39 Please exclude the list of Subcontractors and the information requested from the page count We expect this list to account for several pages, which will limit our ability to address the other required details in the Technical volume

See solictiation section E 3 4(c)

DRFP

3 5 39 Please exclude the Total Compensation Plan (TCP) from the page count We expect the TCP to account for several pages, which will limit our ability to address the other required details in the Technical volume

See NASA response to question 57

DRFP

3 5

In order to adequately discuss how contracts cited are "relevant to each task required by the PWS and solicitation" and provide additional information requested, please consider increasing the page count to 20 pages If the Government wants only specific tasks/ work requirements addressed, please advise those specific areas

See NASA response to question 52

60 DRFP 3 5 38 Are any personnel required to hold a Secret clearance If so, which ones? No 61 PWS 3 10 4 Have Facility Condition Assessments (FCAs) been completed for all roofs? No

PWS

3 20 Have assets been evaluated for application of specific maintenance practice of RCM, PM, CBM, PT&I and RTF?

Yes

PWS

3 20 1 Regarding CBM, please provide a list of assets the contractor is required to monitor and which assets already have sensors installed

See revised Attachment 16 Historical Data

DRFP

3 5 38

Under Subfactor 2 ‐ Management Approach Offers are instructed to describe their approach "to provide qualified staff to meet the PWS requirements as needed " In the first paragraph under Subfactor 3 Staffing Approach/Key Personnel, the instructions read, "The offeror should detail their ability and approach to provide the labor categories required " This requirement is repeated verbatim later in the same paragraph Please clarify the difference between the Subfactor 2 and Subfactor 3 requirements Please also delete the redundant language

See solictiation section E 3 5

DRFP

3 5

The first paragraph on p 40 is repeated verbatim from TCP requirement in the first paragraph under Subfactor 4 Phase‐In Plan on p 39 Please delete the redundant language

Redundancy has been deleted in final solictiation

66 DRFP 3 5 41 Please exclude Subcontractor Consent Letters from the page count See NASA response to question 57

DRFP

3 5

Does the Government want a list of/contact information for POCs who have been sent PPQs included in the Past Performance Volume? If so, please exclude this information from the page count

No

Attachment 2 GovernmentFurnished Property and Equipment

We note that the referenced attachment shows some GFPE has a "Monthly Recurring Cost " Does the Contractor pay these monthly lease costs?

No