J04_DRD.pdf

Research Facilities and Engineering Support Services

(RF&ESS)

ENGINEERING AND TECHNICAL SERVICES FOR AERONAUTICAL FLIGHT TEST RANGE,

SIMULATION, AND INFORMATION TECHNOLOGY SUPPORT

DATA REQUIREMENTS DESCRIPTION

AUGUST 8, 2019

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

ARMSTRONG FLIGHT RESEARCH CENTER

EDWARDS, CALIFORNIA

DATA Requirements List DRD-1 Safety, Health and Environmental Management Plan (SHEMP)

Data Type: Mandatory Submittal

Format: Electronic Frequency: When revisions occur or as tasks require

First Submission Due: 30 days post award Distribution: Contracting Officer Contracting Officer’s Representative Safety and Mission Assurance Directorate

DRD-2 Management Plan

Data Type: Mandatory Submittal

Format: Electronic Frequency: When revisions occur

First Submission Due: With proposal.

Distribution: Contracting Officer

DRD-3 Employee Listing

Format: Electronic Frequency: Monthly (within 10 working days of every month)

First Submission Due: 30 days post award

DRD-4 Contractor Performance Measurement Report

Data Type: Written submittal

Format: Electronic Frequency: Monthly, 1st business day of the month

First Submission Due: 30 days post award

DRD-5 Organizational Conflict of Interest (OCI) Mitigation Plan

Format: Electronic Frequency: When revisions occur

First Submission Due: 30 days post award

DRD-6 Quality Control Plan

Format: Electronic Frequency: When revisions occur

First Submission Due: 30 days post award

DRD-7 Risk Management Plan and Monthly Assessment

Format: Electronic Frequency: Monthly, 1st business day of the month

First Submission Due: 30 days post award

DRD-8 Technical Progress Report

Format: Electronic Frequency: Monthly, 1st business day of the month

First Submission Due: 30 days post award Distribution: Contracting Officer Contracting Officer’s Representative Performance Monitors Technical Monitors

DRD-9 Project Level Tracking (PLT) / Materials Report

Format: Electronic Frequency: Monthly, 1st business day of the month

First Submission Due: 30 days post award

DRD-10 Operation and Maintenance Documents

Format: Electronic Frequency: Monthly and when revisions occur

First Submission Due: 30 days post award Distribution: Contracting Officer

Technical Monitors

DRD-11 Project management Documents

Data Type: Written Submittal

Format: Per current configuration control governance

Frequency: As requested First Submission Due: TBD and as requested

Distribution: Technical Monitors

DRD-12 Property Management Plan

Format: Electronic Frequency: Biannual updates and as required

First Submission Due: 30 days post award Distribution: Contracting Officer Contracting Officer Representative Cognizant Property Administrator

DRD-13 Phase-In Plan

Format: Electronic Frequency: One Time

First Submission Due: with Proposal

DRD-14 Export Control Plan

Format: Electronic Frequency: As required

First Submission Due: 30 days post award

DRD-15 New Technology Reports

Format: Electronic Frequency: See Below

First Submission Due: Reportable item: 2 months or 6 months after identified Interim Report: 12 months after contract start Final Report: 3 months after completion of contracted work

1. TITLE

Safety, Health, and Environmental Management Plan (SHEMP)

2. NUMBER

DRD-1

3. USE

Provide a comprehensive plan setting forth the Contractor’s site specific approach to safety, health, and environmental management

4. DATE

April 20, 2019

5. PREPARED BY:

Safety, Health, and Environmental Office (Code 720)

6. APPROVED BY

7. DUE DATE

First submission 30 days post award. Complete any modifications required by NASA AFRC within 60 days of contract start date.

8. REFERENCES

PWS Section 4.5, Health & Safety Plan, NFS 1852.223-73 Safety and Health. (APR 2002), NPR 8715.3C, NASA General Safety Program Requirements OSHA CSP 03-01-003, Voluntary Protection Program (VPP) Policies and Procedures Manual

9. PREPARATION INFORMATION (Continued)

APPROVAL: Safety and Mission Assurance

The Contractor shall submit a Safety, Health, and Environmental Management Plan (SHEMP).

Contractor format is acceptable.

• The plan shall address the elements contained in Attachment A.

• The plan shall address the requirements listed in Attachment B that are applicable to the tasks described in the Statement of Work.

• The Contractor must complete and submit the Safety, Health, and Environmental Questionnaire contained in Attachment C.

During the execution of the contract, the Contractor will accomplish the following tasks to ensure a safe and healthy work environment for their employees.

1. Make all employees aware of their roles and responsibilities under the SHEMP.

2. Resident contractors must submit form AFRC 80034 by the 10th of each month to the AFRC Contracting Officer (M/S 4811/140) and the AFRC Safety, Health, and Environmental Office (MS 4822) relative to on-site Contractor personnel.

Form AFRC 80034 can be found at:

https://forms.nasa.gov/DocumentManager/docm1561141099038/7df76d236b5e2443bfdb0a634efdad66?type= YXBwbGljYXRpb24vcGRm

9. PREPARATION INFORMATION (Continued)

3. Report mishaps and close calls within 1 hour to the Safety, Health, and Environmental Office, Building 4822 (Phone: 661-276-2307).

4. Assess and document employee training requirements specific to the tasks they are expected to perform.

Provide these records to NASA AFRC when requested.

Provide required training to employees and provide evidence of training to NASA AFRC when requested.

Distribution: Submit to CO, COR, AFRC New Technology Representative

ATTACHMENT C

SAFETY, HEALTH, AND ENVIRONMENTAL (SHE) QUESTIONNAIRE

Company Name _______________________________________________________

Company’s SHE Manager (or person(s) responsible for the company’s Safety, Health, and Environmental Programs

Name ______________________ Title ____________________Phone ____________

Complete this questionnaire and return it along with your proposal. Failure to provide all requested information may cause your proposal to be removed from this competition for work at the NASA Armstrong Flight Research Center.

1) North American Industry Classification System (NAICS) code _________________

2) Experience Modification Rate (EMR) _________________

3) Number of employees (company-wide) _________________

4) Number of occupational fatalities (company-wide) for the last four years:

Year Number

5) Number of OSHA citations and EPA Notice of Violations (company-wide) for the last four years:

Year Number

6) Overall OSHA Injury & Illness Case Rate (Total No. OSHA Recordable Cases divided by Total

Hours Worked times ( X ) 200,000 company-wide for the last four years:

Year Rate

7) Check all of the following that apply to work to be performed on NASA / ARMSTRONG Property

Enter or dig evacuation deeper than 4 feet

Entry into confined spaces

Work at heights 4 feet or higher

Perform renovation and demolition tasks

Use or disturb existing asbestos or lead

Electrical work

Work involving steel erection

Service or repair machinery or equipment requiring lockout/tagout procedures

High pressure liquids, vapors and/or gas systems

Laser operations / calibrations / laboratory ops / aircraft installation

Install or use items that contain radioactive materials / sources (e.g. detectors with sealed sources, exit signs containing tritium, etc.)

Use significant amount of hazardous materials (> 1 gallon) of solvents, acids, alkalis, or toxins;

or use any amount of substances that contain 0.1% or more of OSHA regulated carcinogen; or any painting/pesticide application, or flooring removal/installation

Composite fibers

Aircraft / Equipment cleaning

Aircraft back seat flight support personnel

Painting operations

Corrosion removal / treatment

Radiation producing equipment (e.g. x-ray equipment, Industrial gauge meter, lead paint analyzers, etc.)

Radio frequency (RF) transmitters and equipment

Use of hearing protection or noise producing exposure

Air emission sources

New or Modified construction

Other activities with potential environmental impact

Rotating tools and equipment

1.TITLE

Management Plan

DRD-2

To provide a description of the contractor’s overall management system and organization for accomplishing the requirements set forth in the contract.

4. DATE

April 20, 2019

5. PREPARED BY:

Code 600

7. DUE DATE

Submit Management Plan with proposal. Complete any modifications required within 30 days after contract start date and revise as required.

PWS 5.17 WBS 510

9. PREPARATION INFORMATION

The Management Plan shall describe the contractor’s management approach, organization, and processes.

It shall provide a comprehensive integration of all management systems of the prime and subcontractors.

The plan shall include those processes specifically required to accomplish the Performance Work Statement (PWS), as well as those systems and procedures that are to be set in place by the contractor to adhere to regulations and requirements set forth in the solicitation. The Management Plan shall include:

A. The overall management approach to satisfying the contract requirements, including at a minimum:

(1)The program management functions;

(2)The management policies and procedures;

(3)The strategies and goals to provide effective and efficient implementation of the PWS;

(4)Innovations and efficiencies to be gained through the proposed approach to manage the contract, including rationale to substantiate these innovations and efficiencies;

(5)Methods and techniques to be used in planning, scheduling, integrating, processing, controlling, and completing the PWS requirements. Include any other methods and techniques the Contractor feels is critical to successful performance of contract requirements;

(6)The methods to supervise, support, mentor, and verify the successful performance of employees who are geographically distributed in various locations at NASA-AFRC.

B. A description of the organization including:

(1)Description of proposed organizational structure;

(2)An organization chart identifying roles of all organizational elements, reporting relationships;

(3)Clear internal and external lines of authority;

(4)Outline procedures to ensure effective communication and collaboration across the organization;

(5)The relationship of the local contract management to the parent company, as well as the management of any proposed subcontractors, team members, or joint venture partners;

(6)Associations with other companies or organizations utilized which would impact effective and efficient implementation of the PWS;

(7)The Contractor's relationship with other NASA-AFRC and contractors;

(8)The Management functions, roles, and responsibilities, and the method for integrating operation plans for all primary functional work areas;

(9)The Contractor's management interface with NASA-AFRC.

C. Include the following information for the contractor’s key personnel:

(1)Resumes of key personnel;

(2)The level of commitment of any key personnel who will not be 100% dedicated to this contract.

D. A description of how each function will be filled, including:

(1)Recruitment, retention, and employment methods and policies;

(2)Staffing plan, including identification of number and title of labor categories, which PWS section(s) they support, and the associated staffing strategies;

(3)The minimum qualification standards to satisfy the labor categories the Contractor provides;

(4)Strategy to ensure personnel proposed and hired will maintain the minimum qualification standards;

(5)Approach to providing flexible workforce planning. Include discussion on recruiting, retention of personnel, and effects on management, subcontractors, continuity and quality of services, and other factors resulting from changes in staffing levels.

(6) Mechanisms to retain employees in the case of a Government furlough and their ability to return to work post-furlough, should the Government go into furlough status.

E. The overall management approach to creating an effective and efficient interface to the Government concerning the implementation of the PWS requirements and communication of activities related to these efforts.

F. The timekeeping process and procedures, including:

(1)Management oversight of employee daily work hours, ensuring compliance with customer requirements;

(2)How deviations of a position’s prescribed daily schedule are communicated to the NASA-AFRC organizational representative;

(3)How source data is captured;

(4)Methods to validate timely and accurate recording;

(5)Approval process for employee non-productive hours (sick leave, vacation leave, or other administrative leave).

Contractor format is acceptable. Delivery by electronic media.

Submit to COR and Alternate COR

1. TITLE

Employee Listing

DRD-3

Provide a comprehensive list of contractor personnel.

Code 600

6. APPROVED BY

7. DUE DATE

First submission 30 days post award. Subsequent submissions due within 10 working days of each month.

Section 5.0, WBS 130, 140, 150

9. PREPARATION INFORMATION

The Contractor shall provide a report of all employees working under this contract. The report shall include the following information for each employee:

• Supervisor/lead

• Employee name

• Position/title

• WBS

The report shall be provided in 3 separate versions of the data:

1. Provide an organization chart displaying the contractor structure by WBS. Each WBS shall include the supervisor/lead, and employee names.

2. The report shall also provide a spreadsheet with a breakout of each WBS by employee and include percentage of time for each of the WBS’ supported.

3. The report shall the total number of employees for the contract by WBS and by Code 600 Directorate Branches for each month of the contract.

Contractor format is acceptable. Electronic submission is preferred.

1. TITLE

Contract Performance Measurement Report

DRD-4

To develop, maintain, analyze clear quantifiable metrics in partnership with the Code 600 Directorate.

April 27, 2019

Code 6

6. APPROVED BY

7. DUE DATE

First submission due 60 days post award. Subsequent submissions due by the 10th working day of each month.

PWS 5.16 WBS 510

9. PREPARATION INFORMATION

The Contractor shall measure and reports performance using the following categories:

Expectations, Performance Standards and Metrics for each Service effective during the reporting period.

The report should include the following:

• Service Delivery (Hours per trouble ticket)

• Problem Resolution and Customer Satisfaction (Help Desk)

• System Availability (Range Assets)

• Safety & Quality Metrics

• Backlog

• Work Orders – Opened, Completed

• Workload Indicators

• Project Development/Priority

Organizational Conflict of Interest Plan

DRD-5

To provide a description of the contractor’s process for ensuring compliance with the clause at NASA FAR Supplement 1852.209-71, Limitation of Future Contracting (Dec 1988).

5. PREPARED

BY:

Code 600

6. APPROVED BY

7. DUE DATE

First submission 30 days post award. Complete any modifications required within 30 days and revise as required.

NFS 1852.237-72

and

NFS 1852.237-73

9. PREPARATION INFORMATION

1. Demonstrate an understanding of (1) OCI principles and (2) the full breadth of OCI issues and the types of harm that can result.

2. Describe the actions the contractor intends to take to mitigate the OCIs identified in the RFP. If using a firewall, explain how these actions will operate to successfully address the conflict without adversely affecting performance of the contract. Additionally, identify any potential OCIs created by the requirements of this RFP which the contractor intended to resolves using methods other than mitigation.

Specific mitigation strategies shall be appended to the mitigation plan; specific plans to limit future competition will be reflected in the clause at NFS 1852.209-71, ―Limitation of Future Contracting.

3. Require the reporting of all potential/actual OCIs during performance of the contract. An OCI report shall include (1) a description of the conflict, (2) the plan for resolving the conflict, and (3) the benefits/risks vis-à-vis contract performance associated with plan approval/acceptance.

4. Include a requirement to update this plan as necessary to address specific OCIs. All updates to the plan must be approved by the contracting officer and the updates/changes must be incorporated in the contract to be effective.

5. Define company roles, responsibilities, and procedures for screening (i.e., identifying/recognizing, analyzing/evaluating, resolving, and reporting) existing and new business opportunities for actual/potential OCIs.

6. Identify any affiliated companies/entities (e.g., a parent company or a wholly-owned subsidiary) and procedures for coordinating OCIs with such affiliated companies/entities.

7. Explain how the contractor will flow down the provisions of this mitigation plan to any subcontractor that may have a conflict with regard to performing the requirements of this contract. Discuss affected subcontractors’ OCI program as it relates to this contract and specifically explain how affected subcontractors will identify, resolve, and report OCIs associated with this contract.

8. Establish and require entrance training for new employees, refresher training for existing employees, and exit training for departing employees.

9. Define organizational and employee sanctions for violations of established OCI procedures/requirements/guidelines.

10. Require periodic self-audits to ensure compliance with established OCI procedures/requirements/guidelines.

11. Define records related to the OCI plan (e.g., training and audit records) that will be made available to the Government upon request.

1. TITLE

Quality Control Plan

DRD-6

To ensure quality requirements are implemented and satisfied throughout all phases of contract performance.

7. DUE DATE

First submission 30 days post award. Complete any modifications required within 60 days after contract start date and revise as needed.

8. REFERENCES

NSTS 5300.4(1D-2)

NPR 8730.2

AS9100 Third Party Certified ANSI/ISO/ASQ 9001:current version

The Quality Assurance Plan shall describe the contractor’s quality policies and processes that will ensure compliance with the requirements specified in NSTS 5300.4(1D-2), AS9100 (Third Party Certification required), NPR 8730.2, and ANSI/ISO/ASQ 9001current version. The plan shall include all WBS areas and shall include:

• Organization charts which illustrate the functional relationships and lines of communication between the organizations executing the quality requirements, management, and other organizational elements.

• Description of the quality management functions within the organization including the process through which management decision will be made.

• Description of the responsibility, authority, and accountability of Quality personnel.

• Description of the boards and panels serving the Quality function.

• Description of inspection requirements, surveillance methodology, quality metrics, and/or leading indicators used to maintain insight/oversight of the Quality function throughout the contractor organization.

• Description of flow down of NSTS 5300.4 (1D-2) requirements to contractor quality management system documents organizational elements including verification method to ensure requirements have been met.

• Description of surveillance methodologies to be used to measure the effectiveness of the quality program.

• Description of the certification/qualification training approach, including listing all processes/tasks/positions that require certification or qualification and the requirements for achieving that certification or qualification. The certification and qualification training requirements shall include the type of training offered, employee requirements for completing training, and the frequency of training.

• The selection of inspection points will be dependent upon the criticality of characteristics or assessments of risk.

The overall proposed quality control program, including:

(1) A Performance Evaluation Summary the Contractor will use to ensure excellent services are provided for each PWS element;

(2) Methods to ensure timely delivery of quality services;

(3) Procedures, techniques, and tracking for early identification of potential problems, implementation of preventive action, and proactive and timely resolution.

Revise the Quality Plan when major organizational changes occur that changes the organization executing the quality requirements, changes in quality management functions including the process through which management decisions will be made, or changes in organization responsibility, authority, and accountability.

1. TITLE

Risk Management Plan and Monthly Assessment

DRD-7

To provide the Government insight to the contractor’s ability to mitigate risks during contract performance.

Code 600

6. APPROVED BY

7. DUE DATE

First submission 30 days post award. Subsequent Risk Matrices due by the 10th working day of each month or otherwise noted below.

PWS 5.3, 5.4, 5.5

NPR 7120.5 and .7

9. PREPARATION INFORMATION

Prepare and maintain a Risk Management Plan that delineates the tailored processes, methods, and tools for identifying/managing risks to minimize performance issues. The plan should include, as a minimum, the following:

• Introduction/Overview of Risk Management process

• Project organization, roles, and responsibilities

• Risk Management activities and practices in detail, including risk identification processes and procedures, analysis/prioritization procedures, procedures to progress from risk identification through risk mitigation; methods to measure the success of risk mitigation efforts, and procedures regarding how the Contractor will provide status to NASA of ongoing risk mitigation efforts

• Budget, resources, and milestones (e.g., project risk reviews, quarterly risk management reviews) for risk management activities and risk mitigation

• Risk management documentation (e.g., procedures for documenting risks, products provided --risk sheets, prioritized risk lists, risk tracking database, milestone review risk charts)

• Method to be used to train Contractor and support personnel in risk identification and mitigation

• Risk management assumptions, technical considerations, constraints, and de-scope options

The Risk management report (matrices) shall be provided as a part of the Technical Progress Report.

Technical Progress Report

DRD-8

To provide data for the assessment of contract progress by WBS.

To provide visibility to the contractor and AFRC management of actual and potential problems and their progress toward meeting the requirements of the contract.

Code 600

6. APPROVED BY

7. DUE DATE

First submission due 30 days post award. Subsequent submissions due by the 10th working day of each month.

PWS 5.17

9. PREPARATION INFORMATION

The Technical Progress Report shall provide a comprehensive status on all WBSs and include the necessary information to assess status and identify problems that need resolution for accomplishment of the contract. The report shall include:

• Review of work accomplished, including quantitative description, during the reporting period.

• Discussion of non-routine tasks planned for the next reporting period.

• Indication of any problems, which may impede performance or impact performance, schedule or cost.

• Schedule with milestones.

• Risks

• Materials Log

• Any other information that may assist the technical monitors in evaluating the technical and administrative programs, such as innovative processes, cost-reduction initiatives, etc.

Project Level Tracking (PLT) / Materials Report

DRD-9

Provide a comprehensive report of the Contractor’s monthly hours and costs.

Mission Ops and

CFO

6. APPROVED BY

7. DUE DATE

Within 10 working days following the close of the contractor's monthly accounting period

9. PREPARATION INFORMATION

The Contractor shall submit a detailed monthly Project Level Tracking report by WBS, of the labor, non-labor and total costs incurred on a cumulative basis. The costs shall be fully burdened and shall match the financial information on the NF 533 report. For each month the report shall include:

• Labor hours expended by category showing overtime hours separately.

• Materials/Other Direct Costs (ODCs) expended by WBS project.

• Cost detail should be delineated in terms of those government unique project numbers funding each WBS project.

• Work logs data for each unique project number (as applicable)

1. The Project Level Tracking summary shall consolidate the monthly data and provide a contract total by fiscal year by WBS. The report shall be able to provide the data by:

• A project group (as defined by the Government)

• A WBS group (i.e., Range Engineering, etc.)

2. The Materials Report shall contain the following by month and summarized for the fiscal year by

WBS:

• Purchase Requests by WBS and project

• Purchase Order

• Vendor

• Description

• Total Cost for each Item and Total by WBS

• Monthly Cost for Item and Total by WBS

• Balance Remaining for each Item and Total by WBS

PRs in process (but not yet awarded)

The Materials summary shall include the Planned amount by WBS and the Actual Costs for each month.

A Government provided template shall be used for reference. Delivery by electronic media.

3. The PLT report shall consolidate the monthly Project Level Tracking data and summarize the data by month for the fiscal year by WBS. The report shall include:

• Labor dollars, OT dollars, Total Labor

• Materials dollars, Other Direct Costs (ODCs) dollars, Total Materials/ODCs

• WBS Total

• Hours, regular and OT

• Total for each WBS group

The report shall include a FY monthly total by WBS group for each month, a total for the year for each WBS group, and for each month of the FY. Provide a contract summary of the WBS totals for the fiscal year. The summary should include the contract value, funded amount and 533 costs.

The Government shall provide a listing of projects to be tracked.

1. TITLE

Operation & Maintenance Documents

DRD-10

To implement the contractor process for the data management for the creation, revision or deletion of operation and maintenance requirements and specifications in accordance with the contract requirements.

4. DATE

April 27, 2019

5. PREPARED

BY:

Code 600

6. APPROVED BY

7. DUE DATE

See Block 9

8. REFERENCES

The Operation & Maintenance documents establish the checkout, validation, servicing and maintenance requirements. Changes shall be submitted as required by applicable documents. Changes may also be submitted in response to experience gained from activities. The documents shall include:

a. Data Index

b. Systems Operations and Maintenance Plans (SOMPs)

c. Monthly License Management Report

1. The Contractor shall provide a Data Index of all contractor generated documentation.

Due Date: First submission due 30 days post award. Subsequent submissions due the 10th working day of each month.

2. The Contractor shall create, maintain, and provide copies of Systems Operations and Maintenance

Plans (SOMPs), as new equipment comes in or as they are revised.

Due Date: First submission due 30 days post award. Subsequent submissions due as revised.

3. The Contractor shall submit detailed License Management Report. Provide a comprehensive list of the Center license renewals to improve the management in this area in coordination with the Code 600 Directorate. The report shall include the following information:

• Supplier/Company/Product

• Description

• Contract #

• Quantity

• Cost

• Admin/Technical POC if in an Org Code

• Vendor POC

• Org Code

• Procurement data, such as how it was purchased (NASA, contractor, credit card) and purchase order information

• Comments

• Portfolio, as categorized by the Government

• WBS, if applicable

• Funding Source

• Renewal Due Date (Month)

The report should include licenses managed by Code 640 and the ITR approval process. The report shall provide a summary of all renewals and the data should be able to be sorted by the above categories.

Due Date: As requested by COR or TM.

Contractor format is acceptable. Electronic submission is preferred.

1. TITLE

Project Management Documents

DRD-11

To provide documentation to meet the requirements of the specific review (i.e., SRD, PDR, CDR, etc).

Code 600

6. APPROVED BY

7. DUE DATE

First submission due 30 days post award. Subsequent submissions due by the 10th working day of each month.

PWS Section 5.0 NPR 7120 series

The Project Management Documentation shall provide the necessary information required to support the project management governance process. The contractor shall follow the Agency and Center policies and procedures.

Document delivery shall be in accordance with governance timelines to meet project deadlines. The contractor shall support the development of the data packages through each stage of the process. In support of this effort the contractor shall:

• Provide the required documentation for review and comment

• Make changes/updates to the documents as required

• Present the information to the review boards

Format: Contractor format is acceptable: Delivery by electronic media.

Distribution: Submit to COR and Alternate COR

1. TITLE

Property Management Plan

DRD-12

The Property Management Plan defines the contractor’s methods of care, accounting, and control of Government Property.

7. DUE DATE

First submission due 30 days post award. Subsequent submissions due biannually.

8. REFERENCES

FAR Part 45 NFS Part 1845 NPR 4200.1current rev

9. PREPARATION INFORMATION

This Property Management plan shall satisfy the requirements of the referenced documents and the contract. This plan shall consist of those procedures, which constitute the contractor’s property management system and shall include the following categories:

-Property management -Reports -Acquisition -Consumption -Receiving -Utilization -Identification -Maintenance -Records -Subcontractor control -Movement -Disposition -Storage -Contract closeout -Physical inventories

During the execution of the contract, the Contractor will use DD Form 1149, DD Form 1419 and DD Form 250 as needed.

Format: Contractor format is acceptable. Delivery by electronic media.

Distribution: Submit to COR and Alternate COR

Phase-In Plan

DRD-13

To describe the Contractor's planned approach for contract phase-in.

Code 600

6. APPROVED BY

7. DUE DATE

Submit Phase-In Plan with proposal.

WBS 5.17, WBS 510

The Contractor is expected to meet full performance requirements from the start date of the base contract period. Prior to performance of services ordered by the Government under this contract, the Contractor shall accomplish all tasks required to begin work ordered under this contract.

Some examples of activities that remain the sole responsibility of the Contractor include managing transition activities, hiring personnel, obtaining personnel badges and clearances, training personnel, scheduling the performance of ordered work, ensuring approval of safety plan, 100% property and materials inventory, and compliance with contractual data requirements.

The Offeror shall submit a Phase-in Plan which shall detail the proposed implementation processes and strategies for effecting a smooth transition. The plan shall contain, at a minimum, detailed rationale, schedule, and specific approach to successfully complete each item described below.

(a) Smooth phase-in consistent with maintaining efficient continuity of services for the 30-day period prior to contract start. Describe in detail the plan for maintaining continuous and efficient operations at AFRC. Describe how you will work with incumbent Contractors and NASA, including resources and interfaces expected from each to ensure an effective transition and continuous service.

(b) Phase-in schedule to accomplish all proposed phase-in steps/milestones. Describe your approach for how you will implement the schedule.

(c) Details for initial staffing and training of personnel. Discuss proposed key personnel and demonstrate that they are committed to employment prior to start of contract.

(d) Approach to understanding specific customer requirements prior to contract start.

(e) Approach for ensuring completion of badging requirements and personnel security clearances to ensure employees are cleared for access to AFRC and its associated facilities, as required, prior to start of the contract.

Contractor format is acceptable.

1. TITLE

Export Control Plan

DRD-14

To provide the contractor’s plan for complying with export control requirements of export control activities. The Export Control Plan provides export control processes and procedures and the report details export control activities.

5. APPROVED

BY

7. DUE DATE

Within 30 days after start of contract. Update Export Control Plan, as required.

8. REFERENCES

NFS 1852.225-70 and

NPD 2190.1

The Contractor shall provide the Export Control Plan shall include the following:

The plan shall detail the contractor’s plan for meeting the export control requirements of the Export Administration Regulations (EAR), the International Traffic and Arms (ITAR), NASA FAR Supplement 1852.225-70, NPD 2190.1, and DCP-X-002. The plan shall provide processes and procedures that are functionally able to address the elements of export control, including software release; foreign visitors/ workers; scientific and technical information release; hardware; shipments; internet and web page information; and US Postal services, facsimile, and electronic mail information exchange. The plan shall also provide processes and procedures which are functionally able to address any issues and incidents related to NASA support systems and training of all personnel on export control processes and procedures.

Format:

Contractor format is acceptable.

1. TITLE

New Technology Reports

DRD-15

To provide NASA with information pertaining to development of new technology to protect the Government's interest and to provide the widest practicable and appropriate dissemination, early utilization, expeditious development, and continued availability for the benefit of the scientific, industrial, and commercial communities and the general public.

7. DUE DATE

Reportable item: 2 months or 6 months after identified Interim Report: 12 months after contract start Final Report: 3 months after completion of contracted work

8. REFERENCES

WBS 510

NFS 1852.227-70

NPR 7500.2, NASA

Technology Transfer Requirements

APPROVAL: AFRC New Technology Representative

DATA PREPARATION INFORMATION: "Reportable item" means any invention, discovery, improvement, or innovation of the Contractor, whether or not patentable or otherwise protectable under Title 35 of the United States Code, made in the performance of any work under any NASA contract or in the performance of any work that is reimbursable under any clause in any NASA contract providing for reimbursement of costs incurred before the effective date of the contract. Reportable items include, but are not limited to, new processes, machines, manufactures, and compositions of matter, and improvements to, or new applications of, existing processes, machines, manufactures, and compositions of matter.

Reportable items also include new computer programs, and improvements to, or new applications of, existing computer programs, whether or not copyrightable or otherwise protectable under Title 17 of the United States Code.

CONTENT: The disclosure to the agency shall identify the inventor(s) or innovator(s) and this contract under which the reportable item was made. It shall be sufficiently complete in technical detail to convey a clear understanding, to the extent known at the time of the disclosure, of the nature, purpose, operation, and physical, chemical, biological, or electrical characteristics of the reportable item. The disclosure shall also identify any publication, sale or offer for sale, or public use of any subject invention and whether a manuscript describing such invention has been submitted for publication and, if so, whether it has been accepted for publication at the time of disclosure. In addition, after disclosure to the agency, the Contractor will promptly notify the agency of the acceptance of any manuscript describing a subject invention for publication or of any sale, offer for sale, or public use planned by the Contractor for such invention.

Submit to CO, COR, AFRC New Technology Representative