806921-event.pdf

Radio Communication System Enhancements Multnomah County is seeking a radio communication system consulting company to assist in the implementation of DHS recommended communication system enhancements. The initial stage is informational.

Open 11/8/2019 9:00 AM PST Type Request for Intermediate Proposals

(RIP)

Close 11/26/2019 4:00 PM PST Number RIP-79-2020 Currency US Dollar

Sealed Until 11/26/2019 4:00 PM PST

Payment Terms 0% 0, Net 30

Contacts

Ken Scholes ken.scholes@multco.us

Phone +1 503-988-6138 ext. 86138

Commodity Codes

Commodity Code Description

81111708 Telecommunications Consulting

80101599 Consulting Services, General

81100100 Professional Engineering Services

27 November 201927 November 2019 mailto:ken.scholes@multco.us mailto:ken.scholes@multco.us mailto:ken.scholes@multco.us

Description

This is a Request for Intermediate Proposals (RIP) used when County expenditure will be less than $150,000 for the initial term of the resulting contract.

PRE-PROPOSAL CONFERENCE:

There will not be a pre-proposal conference for this sourcing event.

INTRODUCTION AND BACKGROUND:

Multnomah County is seeking a supplier to assist in reviewing, designing and implementing improvements to our radio system based on an analysis performed by Department of Homeland Security.

CURRENT SERVICES/SOLUTION:

Not applicable to this sourcing event.

MULTNOMAH COUNTY TECHNICAL ENVIRONMENT

Not applicable to this sourcing event.

FUNDING

Adequate funding has been budgeted for the purchase of these services.

SOLUTION REQUIREMENTS/SCOPE OF WORK

Multnomah County is seeking a supplier to assist in reviewing, designing and implementing improvements to our radio system based on an analysis performed by DHS. The report (found in Buyer Attachments) indicates updates to equipment, towers and frequency utilization should be addressed. Some of the key points of emphasis are as follows:

• Invest in spare repeaters, antennas and portable generator at the radio shop or repeaters in transit cases ready to deploy, or both.

• Add redundancy with a microwave hop to one of the existing Portland radio sites.

• Inventory and replace County’s radio assets that are at or nearing the end of manufacturer’s support.

• Have technical support staff attend the Communications Technician course (COMT).

• Explore managed services partner to expand/augment the County’s operational support capabilities and life cycle management for equipment.

• Develop radio communication standards and work with departments on their purchase decisions to encourage compatibility with the standards.

PRE-AWARD RISK ASSESSMENT

Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a PreAward Risk Assessment (which includes an evaluation of financial stability, quality of financial /management systems, experience with federal funds, reports and findings from audits) completed by Multnomah County (if one has not been submitted in the last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a contract from the County.

MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS

27 November 201927 November 2019

Timely submission of responsive, responsible offers is the only minimum requirement for this sourcing event.

FISCAL REQUIREMENTS AND REPORTING

Not applicable to this sourcing event.

PERFORMANCE MEASURES/PERFORMANCE CONTRACTING

Not applicable to this sourcing event

CONTRACT NEGOTIATION

The County will initiate contract negotiations with the responsive and responsible Supplier with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Supplier. This process may continue until a contract agreement is reached.

Multnomah County reserves the right to score the acceptance of its standard contract terms and conditions as a part of this sourcing event.

CONTRACT AWARD

County is seeking to award one contract through this sourcing event. Award, as determined by the County, will be made to the responsible Supplier whose Proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this sourcing event.

Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.

CONTRACT TERM

The contract term will be negotiated at time of contract award and will be dependent upon the product and/or services provided. The Negotiated contract term will be in compliance with all public procurement laws and Multnomah County PCRB public contracting rules.

COMPENSATION AND METHOD OF PAYMENT

Compensation method for implementation services and hardware: deliverables-based payments upon acceptance with a not to exceed cap.

Compensation method for ongoing services, software maintenance and support or subscriptions, etc. will be subject to negotiation once the County has selected a Supplier.

INSURANCE REQUIREMENTS

The Supplier awarded a Contract as a result of this sourcing event will be required to provide at a minimum the insurance outlined in the table below. The type of insurance required will depend on the type of services and or products provided under the contract which will be negotiated during the contract process.

Type of Insurance Per OccurrenceAggregate Professional Liability $1,000,000 $2,000,000 Commercial General Liability $1,000,000 $2,000,000 Cyber Liability (only if Software as a Service)$5,000,000 $10,000,000 Workers Compensation Required

MULTI-STAGE SOURCING EVENT SUMMARY

Multnomah County will follow a multi-stage sourcing event that incorporates the following potential steps in the Multco Marketplace Supplier Portal:

• Panel Questionnaire Solution and Supplier Research (Unscored)

• Autoscored Supplier Qualification based on Solution Requirements

• Scripted Remote Demo

• Autoscored Written Proposal

• Panel Questionnaire Written Proposal

• Oral Evaluation

• Pricing Evaluation

• Best and Final Offer (BAFO)

The purpose of a multistage process is to identify and adjust the competitive range between proposed solutions based on the evaluation of each stage with the goal of identifying the most advantageous solution at the conclusion of the process.

The first stage for this Sourcing Event will be Solution and Supplier Research (Unscored) to identify qualified suppliers, identify cooperative agreements and determine additional requirements and budgetary cost estimates. The follow-on stages, if any, will be determined based on the results of the first stage.

Multnomah County reserves its right, at its sole discretion, to modify, adjust, re-order, repeat, re-schedule or cancel individual steps by written notification to all affected parties. Multnomah County may, at its sole discretion, make an award at such time as the most advantageous solution for the County has been identified through this competitive process.

EVALUATION PROCESS AND CRITERIA

Proposed solutions will be evaluated using a combination of auto-scoring and scoring by an evaluation panel depending on the stage. Scores of each stage will be added together for a total score for all stages excluding BAFO. If the County uses an optional BAFO process, prior scores will be considered but a new score will be determined based on evaluation of Best and Final Offers.

Multnomah County is seeking a solution and/or services that meets or exceeds its identified requirements based on the judgment of the evaluators and the score of the supplier’s offer determined by this process, at a cost that is deemed by evaluators to be reasonable, responsible and optimal for purchase with public dollars.

DETERMINATION OF COMPETITIVE RANGE

Multnomah County will determine Competitive Range based on a natural break in scores for those proposers that are determined to be closely competitive and have a reasonable chance to be the Most Advantageous Proposer.

At the conclusion of each stage, all proposers will be receive notification of which Proposers have been determined to comprise Competitive Range. Proposers determined to be within the Competitive Range will continue to the next stage.

Required to View Event

Prerequisites Required to Enter Bid

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

Buyer Attachments

1. Responding to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions (Proposals)

3. DHS Report

27 November 201927 November 2019 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/806921-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637884808&Signature=DObiLK%2FC9a%2FkC8z0d3ImnLpdBJA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/806921-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637884808&Signature=DObiLK%2FC9a%2FkC8z0d3ImnLpdBJA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/806921-817777238Procedural%20Instructions_Proposals%2006.26.19%20%281%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637884808&Signature=leNnS8v5svObeLCRphj6Y%2FRyxRU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/806921-817777238Procedural%20Instructions_Proposals%2006.26.19%20%281%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637884808&Signature=leNnS8v5svObeLCRphj6Y%2FRyxRU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/806921-875107982Multnomah%20County%20Communications%20Assessment_Final.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637884808&Signature=t%2Bun9Yb8auo2jfzgD0zOL0ig7GU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/806921-875107982Multnomah%20County%20Communications%20Assessment_Final.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1637884808&Signature=t%2Bun9Yb8auo2jfzgD0zOL0ig7GU%3D

Questions Required Questions

Group 1: Company Certification Information - This section is not scored

1.1 State of Incorporation

1.2 Date of Incorporation

1.3

ASSURANCES - Proposer attests that Proposer is a resident proposer, as described in ORS 279A.120, of the State of (ENTER STATE) and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110.

Enter State:

1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here.

1.5

The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:

1.6 Upload additional explanation as needed

1.7 Name of person submitting the Proposal:

1.8 Title of person submitting the Proposal:

1.9 I represent that I am at least eighteen (18) years of age.

1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer.

1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate.

Group 2: Solution and Supplier Research (Unscored)

2.1 Please describe in detail your experience in deploying radio technology, including handheld units and antennas.

2.2

Upon review of the DHS report (found in BUYER ATTACHMENTS) please describe your recommended approach to mitigating the identified risks including estimated associated costs and time required for implementation. Include in the recommendation the anticipated life of the solution.

1. Identify the various options, taking into account the latest technology, interoperability with other relevant agencies and the direction of the industry

2. Provide a list of the components

3. Prioritize the implementation(s)

2.3 Please identify any cooperative agreements you are party to that are available to the County for use.

2.4 Provide references for similar sized project you have completed.

2.5 Does your company perform installation including tower climbing? If not, is there a third party vendor you work with? Please list any cooperative agreements that include any preferred third party vendors you might use.

2.6 Is there a special ordering timeline or is the equipment generally available?

2.7 Is your company an authorized reseller of the recommended equipment? If not, what cooperative agreements are you aware of for any equipment recommended?

2.8 Does your company perform maintenance repairs, firmware updates, and or warranty claims with your selected product(s)?

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Radio Communication System Consulting 1