806565-event.pdf

Awarded To: Hammond Helicopter

Award to Hammond Helicopter LLC

Paint Mine Fire Aerial Seeding Division of Wildlife Resources, aerial seeding part of habitat restoration for the Paint Mine Fire, Location: Long Ridge west of Nephi, Utah; approximate acreage: 1332 acres

Open 11/4/2019 9:30 AM MST Type Request for Quote

Close 11/12/2019 2:00 PM MST Number JH20-79 Currency US Dollar

Sealed Until 11/12/2019 2:00 PM MST

Contacts

Jeff Hammer jhammer@utah.gov

Commodity Codes

Commodity Code Description

70140 Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

14 November 201914 November 2019 mailto:jhammer@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

REQUEST FOR QUOTES

Paint Mine Fire Aerial Seeding

SOLICITATION #JH20-79

This Request for Quotes "RFQ" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this RFQ conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation: The purpose of this RFQ is to enter into a purchase order with the responsive and responsible vendor that submits the lowest cost to provide:services for aerial seeding as part of habitat restoration of the Paint Mine Fire located on Long Ridge west of Nephi, Utah. Approximately 1,332 acres.

Closing date and time

The closing date and time for this sourcing event is November 12, 2019 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Description of Work:

Furnishing labor, equipment, supplies, and materials, except for specified Government-furnished property, to aerial seed a total of approximately 1,332 acres.

Location:

This project is located on Long ridge, west of Nephi, Utah. Vicinity maps showing the aerial seeding site are attached. Only areas outlined on the project maps will be seeded.

Acreage:

Total Acres: 1,332 acres +/- dependent upon bids and budget constraints

Seeding Rate: There will be two seed mixes (Grasses, forbs, and shrubs.) Upper mix of approximately 669 acres @ 8.77 lbs/acre = 5,867.13 lbs. and lower mix of approximately 663 acres @ 7.8 lbs/acre = 5,171.4. Total 1lbs of seed for all 1,332 acres = 11,038.53 lbs.

Nearest Airports: Nephi municipal Airport about 5 miles for the project site

Pricing: Bids are to be submitted on a cost per acre basis.

Seeding Rate:

Seed mix of grasses, forbs and shrubs will be applied at bulk rates specified above. Aircraft used must be capable of seeding at these rates.

GPS Technology:

The aircraft must be equipped with a global positioning system that is used to establish flight lines for 100% coverage.

DWR will provide to the Contractor an electronic file containing coordinate positions of treatment areas in an

14 November 201914 November 2019

ARC/INFO GIS format. The Contractor shall provide a Trimble, ARC/INFO or ARCVIEW electronic file in UTM projection North America Datum 1983 of treatment coverage upon completion of each treated area or as required by the Contracting Officer. A government representative shall monitor the Contractors GPS to assure Contractors compliance with contract specifications.

Seed Application:

The Contractor shall certify to DWR they have the capability to meet the requirements of the request for quote prior to performing any aerial work.

Radio Communication:

The Contractor shall provide a communication system so that contractor personnel engaged in the project at different locations can communicate at all times with each other and so that Government Project Inspectors may communicate with the contractor at any time to discuss performance matters.

Total Weight:

Approximately 11,038.53 lbs. of seed will be provided. All seed will be bagged in 1,200 lb. sacks. Contractor must provide way of loading seed from 1,200 lb sacks into aircraft.

Seeding Dates: Seeding to begin by November 18, 2019.

Timing:

The contractor will be expected to begin seeding by 8:00 a.m. to avoid windy conditions and minimize seed drift. The government reserves the right to postpone the seeding operation if wind speed exceeds 10 miles per hour.

Seed Transport, Storage, and Handling:

DWR will load and transport the government-furnished seed from the pickup point to the worksites and shall be responsible for its protection from loss or damage during transport. Once the seed arrives at worksite it shall be placed in the custody of the contractor. The Contractor at no additional expense to the State will replace seed damaged or lost while in the custody of the Contractor. Unused seed shall be returned to the agreed upon location upon completion of work or termination of the Contract.

Empty seed sacks shall be saved and returned to the State by the Contractor.

Solicitation Number: The solicitation number for this RFQ is Solicitation #JH20-79. This solicitation number must be referred to on all quotes, correspondence, and documentation submitted to the State relating to this RFQ.

Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code.

This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Any quote that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, the State will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this RFQ, including the specifications, must be protested in writing to the Division of Purchasing prior to the closing date.

Vendors must review each section of this RFQ carefully before submitting a quote.

The Division of Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.

Vendors are prohibited from communications regarding this RFQ with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFQ.

Wherever in this RFQ an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Required to View Event

Prerequisites Required to Enter Bid

1. Review the attached General Provisions.

2.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must demonstrate the ability to meet or exceed the mandatory minimum requirements by completing the questions in Group 4: Minimum Mandatory Requirements

3. Vendors must provide their costs for this RFQ as required by this prerequisite.

4. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Services (Purchase Orders)

4. Attachment B: Scope of Work

5. MAP 1 Paint Mine Fire Aerial Seeding Project

6. MAP 2 Paint Mine Fire Aerial Seeding Project

7. Paint_Mine_fire_upper-mix

8. Paint_Mine_fire_uppermix_Lay

9. Paint_Mine_fire_lower_mix

0. Paint_Mine_fire_lower_mix_La

1. Seed Mix: Paint Mine Fire Low_5540

2. Seed Mix : Paint Mine Fire High_5540

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.3 Vendor certifies that the procurement item it provides meets or exceeds the specifications/product requirements provided in this RFQ.

1.4 Does Vendor have an outstanding tax lien in the State of Utah?

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Minimum Mandatory Requirements

4.1 Bidder acknowledges aircraft must be equipped with a global positioning system that is used to establish flight lines for 100% coverage.

4.2 Bidder acknowledges they must be able to meet all specifications listed in Attachment B Scope of Work.

4.3 Bidder acknowledges seeding is to be begin November 18, 2019.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Paint Mine Fire Aerial Seeding (Upper Mix) 669 AC - Acre

Aerial seeding services according to the specifications listed in Attachment B Scope of Work

S2 Paint Mine Fire Aerial Seeding (Lower Mix) 663 AC - Acre

Aerial seeding services according to the specifications listed in Attachment B Scope of Work