802785-event.pdf

Awarded To: Cutting Edge Forestry

Awarded to Cutting Edge Forestry for lowest responsive bid.

Castle Valley Lop and Scatter Open to State of Utah Rangeland Pre-Qual list only. Division of Wildlife Resources. Juniper trees only. 17 mile east of Moab.

Open 10/25/2019 10:30 AM MDT Type Invitation for Bid

Close 11/8/2019 2:00 PM MST Number AS20-81 Currency US Dollar

Sealed Until 11/8/2019 2:00 PM MST

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

12 November 201912 November 2019 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Castle Valley Lop and Scatter

SOLICITATION #AS20-81

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Rangeland Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with the State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then the Utah Procurement Code and then the Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: wildfire hazard reduction by treating a large single Unit within the Castle Valley project area. Unit will receive a slashing and lop and scatter treatment of scattered juniper trees (only juniper trees will be cut) in a sagebrush dominated community with an overall density of light to moderate and only small juniper will be cut. The intent of this treatment is to reduce canopy cover without impacting the visual value by the community. The project site contains high density bio-crust soil, the contractor will be briefed at the start of the project on how to reduce impacts to bio-crust. This includes the contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals to clear treatments units on approximately 1,245 total acres within the Castle Valley project area. The Castle Valley area located approximately 17 miles east of Moab, UT, south of the unincorporated community of Castle Valley.

Closing date and time

The closing date and time for this sourcing event are 11/04/2019 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

A. Location and Description: Services in this contract provide for wildfire hazard reduction by treating a large single Unit within the Castle Valley project area. Unit will receive a slashing and lop and scatter treatment of scattered juniper trees (only juniper trees will be cut) in a sagebrush dominated community with an overall density of light to moderate and only small juniper will be cut. The intent of this treatment is to reduce canopy cover without impacting the visual value by the community.

The project site contains high density bio-crust soil, the contractor will be briefed at the start of the project on how to reduce impacts to bio-crust. This includes the contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals to clear treatments units on approximately 1,245 total acres within the Castle Valley project area. The Castle Valley area located approximately 17 miles east of Moab, UT, south of the unincorporated community of Castle Valley.

12 November 201912 November 2019

B. Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. Some of the areas will need ATV’s to access units. It will be the contractor’s responsibility to get the equipment to the work site.

Acreage is determined with computer software and is two-dimensional. It will be the responsibility of the bidder to bid accordingly.

Access into the project sites is restricted to driving and/or walking over county and Bureau of Land Management land/roads (see unit maps). Road access to the units is generally good over improved dirt and gravel roads. Portions of some units will require a longer (>1/4 mile) hike from the nearest road access. Any additional access through private lands that the contractor negotiates with land owners must be made aware to the COR.

SPECIFIC TASKS:

1.Work Limits: Only areas shown on the Project Map will be treated. The project boundaries will not be marked and it will be the responsibility of the contractor to know how to use and read a GPS to find project boundaries and to stay within them while cutting the trees. GPS Capability: Work in this contract requires the contractor to have GPS capabilities in order to identify treatment areas, leave islands and/or project boundaries. GPS equipment must have an accuracy of +/- 10 meters and be capable of accepting/uploading shapefiles or track logs. The government will provide shapefiles or track logs electronically (via email or at the prework meeting) to the contractor which will identify treatment unit boundaries and leave islands within the project area boundary. It is the responsibility of the contractor to upload the shape files to the GPS equipment and provide any technical support for problems with the contractor owned equipment.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

B. Vegetative Treatment Prescriptions:

1. Treatment Type I - Slashing and Lop & Scatter Units These treatments consist of pinyon and Utah Juniper encroachment into shrub bottomlands. These areas have small trees existing with low to moderate densities. Only Juniper trees will be cut (pinyon trees will stay).

a. Work Sequence: Cutting and lop & scatter shall be performed in an organized and systematic manner as determined in the pre-work conference. Cutting with scattered crews within or between project areas shall not be permitted except where authorized by the COR.

b. Slashing: All green and dead juniper trees will be removed that are 4 Inches in Diameter or less above the root collar within the project boundaries shall be completely severed from the stump(s). This includes trees less than 1 inch in diameter or 3 feet in height. No live or dead limbs shall be left on the stump of cut trees. Stump height shall not exceed 6 inches measured on the uphill side. All main branches or stems shall be cut from the trunk of the tree. Slash shall not exceed 6 inches above the soil.

c. Bucking: All limbs shall be severed from the bole. Boles shall be left intact (with the intent of being gathered as posts and fire wood). All limbs or branches shall be bucked or cut into lengths not to exceed 4 feet in length.

d. Lop & Scatter: The material to be treated consists of down woody material created from the slashing treatment and existing dead and down material. Lop and scatter all existing slash so that all top and side branches are free of the central stem and so that the slash is reduced to within 6 inches of the ground at all points. Slash shall not be located within 15 feet of the unit boundary or road/trail or other physical improvement (such as fence or cattleguard). Scattering shall be done so that branches cover bare soil between sagebrush plants when possible. The intent is to have the cut material low to the ground to reduce visual impacts and to be scattered so that a surface fire would not find “jackpots” of fuel and sterilize the soil.

e. Leave Trees: Scattered leave islands of pinyon and large juniper trees may be identified by the COR to be established as part of the treatment prescription and will be flagged and/or painted. Major drainages will not be cut and will have a 50-foot buffer on each side. In addition, all vegetation not identified as tamarisk or juniper shall be designated as leave trees.

CONTRACTOR FURNISHED PROPERTY AND SERVICES:

1. Contractor shall maintain an adequate workforce with a minimum of 8 persons at all times to ensure timely completion of the work.

2. Contractor shall designate one English literate supervisor for each crew. No more than 15 persons shall be supervised by one supervisor. Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be submitted in writing to the Contracting Officer at least 24 hours prior to the change taking effect.

3. Person designated by the Contractor as supervisor must remain with and effectively direct the crew by (1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper work methods encountered.

4. Emergency transportation will be provided by the Contractor at all times. Crewmembers shall not be allowed to work alone.

5. Work in this contract requires the contractor to have GPS capabilities in order to identify treatment areas, leave islands and/or project boundaries. GPS equipment must have an accuracy of +/- 5 meters and be capable of accepting/uploading shapefiles or track logs. The government will provide shapefiles or track logs electronically (via email or at the pre-work meeting) to the contractor which will identify treatment unit boundaries and leave islands within the project area boundary. It is the responsibility of the contractor to upload the shapefiles to the GPS equipment and provide any technical support for problems with the contractor-owned equipment.

Work Limits: Only the areas shown on the Project Map as the Castle Valley Project Area will be treated. The treatment units are generally identifiable with roads, fenced boundaries or changes in vegetation/topography. Untreated leave areas within these boundaries shall be identified with flagging and/or verbally. The Castle Valley project area can be subject to snowfall during the winter months (December – March) which may inhibit the contractor's ability to work but is typically workable through the winter months. Start work dates should take this into consideration as no time extensions will be allowed due to weather delays due to strict wildlife restriction work dates.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Performance window: All work within this project may begin as early as November 1, 2019, and must be completed no later than February 15, 2020.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS20-81. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

SITE VISIT:

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

SHAPE FILES:

For this project shape/KML file(s) are attached to this solicitation in the Buyer Attachment Section.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT for the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB, an item is defined by using a tradename, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work.docx

6. Map Castle Valley Overview.pdf

7. Map Castle Valley.pdf

8. Map CastleValleyKML.kmz

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.2

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.7 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8 Does Bidder have an outstanding tax lien in the State of Utah?

1.9 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.10

Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.11 Bidder acknowledges they have been prequalified for the category and acreage of this project and are included on the current Rangeland Prequalification List.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Castle Valley Lop and Scatter 1,245 AC - Acre

Lop and scatter services according to Attachment B Scope of Work.