802551-event.pdf

Awarded To: Cutting Edge Forestry

Awarded to Cutting Edge Forestry for lowest price per acre.

Ikes Valley Fuels Reduction Thin, Prune and Pile Open to Utah Rangeland Pre-Qual list only. Division of Wildlife Resources. Remove excessively stocked conifers and clean up the slash. 856 acres. 5 miles East of Duck Creek.

Open 10/24/2019 4:00 PM MDT Type Invitation for Bid

Close 10/31/2019 2:00 PM MDT Number AS20-79 Currency US Dollar

Sealed Until 10/31/2019 2:00 PM MDT

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

25 November 201925 November 2019 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Ikes Valley Fuels Reduction Thin, Prune and Pile

SOLICITATION #AS20-79

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Rangeland Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with the State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then the Utah Procurement Code and then the Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: removal of excessively stocked conifers and clean up the slash in the area. The project area totals approximately 856 acres as identified on the attached site map. The Ikes Valley project area contains a diverse ecosystem of Ponderosa Pine stands and mixed communities of grasses, forbs and mountain brush. Higher than historic amounts of conifer stocking exist within the grass and brush ecosystems while the Ponderosa Pine stands contain an undesirable vegetation structure.

Closing date and time

The closing date and time for this sourcing event are 10/31/2019 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

SITE SPECIFICS:

Location and Description: The project area is located approximately 5 miles east of Duck Creek Village, UT extending northward to Mammoth Creek, UT. The project area encompasses portions of:

Township 38 South, Range 6 West, Sections 6, 8, 17, 20 Township 37 South, Range 7 West, Sections 13, 23, 24 Township 37 South, Range 6 West, Sections 18, 31 (Salt Lake Base Meridian) Project map identifies areas that will be treated. Treatment units will be identifiable with GIS data loaded into a GPS or on Avenza Maps (or similar program) with a smart device; however, flagging (by Government employee), fence lines, and roads may also be used to mark work boundaries.

Access to the site: The Ikes Valley project can be accessed from UT Highway 14, Forest Roads 30670, 30951, 371, 955, 1714, 1709. Administrative roads may also be utilized to access units (See Map below).

25 November 201925 November 2019

SPECIFIC TASKS:Work consists of thinning, pruning, and hand piling.

Work Limits: Only areas shown on the Project Map will be treated. The project areas are identified with GPS unit or Avenza maps or similar. It will be the contractor’s responsibility to provide a GPS that is capable of loading project areas from a computer. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Thinning:

• Cut no live Aspen or Bristlecone Pine.

• Remove ALL conifer trees 18 inches tall to 8 inches dbh.

• Remove ALL Juniper 18 inches tall and larger.

• Remaining conifer trees 8 inches dbh and greater should be thinned to 17 x 17 feet spacing, leaving approximately 150 trees per acre. Spacing may vary by up to 100%. Aspen is not to be considered in spacing.

• In areas where trees 8 inches dbh and larger are absent, trees smaller than 8 inches dbh (except Junipers) should be thinned to 17 x 17 feet spacing, leaving approximately 150 trees per acre.

• Species Preference (descending order): Bristlecone Pine, Ponderosa Pine, Douglas-fir, Limber pine, Spruce, White fir, and Sub Alpine fir.

• Remaining trees should be undamaged.

• Stump heights should be 6 inches or less on the uphill side.

• Stumps will have no live limbs greater than 1/4 inch in diameter.

• Cut all snags except retain 3 snags per acre. Cut all snags within 40 feet of a road. Conifer snags are at least 18 inches dbh and 30 feet tall and aspen snags are at least 8 inches dbh and 15 feet tall. If desired size is not on site, the next largest size snag(s) will be left.

• Mistletoe infected Trees: Any tree with a Hawksworth Mistletoe Rating of 2 or greater and larger than 8 inches dbh should be felled and limbed flush to the bole (see Hawksworth Mistletoe Rating Guide below).

Hawksworth Mistletoe Rating Guide:

Pruning: Lower branches (ladder fuels) on remaining trees will be pruned to 6 feet or 1/3 of the tree height. Remaining trees should be undamaged.

Hand Piling of Slash: Slash and boles up to 6 inches diameter will be hand piled to facilitate burning- this includes activity and existing natural material. All material with a minimum of size of 1 inch diameter and 18 inches in length up to 6 inches diameter shall be piled. Piles shall be:

• Tee-Pee–shaped. Taller than they are wide (minimum of 5 feet tall).

• Placed in open areas away from residual trees (out of the drip line) and not on top of logs or stumps. Have 12 inches clearance from any remaining logs or slash above or within the litter layer.

• Free of dirt and trash.

• Have no logs or sticks extending from the piles more than 12 inches.

• Solid and compacted. Not hollow.

• All material greater than 6 inches diameter will be left in place and limbed flush to the bole. Boles being left will not be bucked/cut except as needed to remove limbs flush to the bole.

Other Requirements: The following areas shall be free from treatment slash and tree boles created by this project:

• Roadways and road edges; slash and tree boles will not be left within 10 feet of any road edge.

• Perennial streams for a distance of 15 feet.

• Cut and fill slopes.

• Ditches, rolling dips, water bars, and other water management features.

• Culverts for a distance of 15 feet.

• Improvements such as roads, established trails, telephone, power line, stock driveways, fences, established land corners, etc.

for a distance of 10 feet.

CONTRACTOR FURNISHED EQUIPMENT:

Contractor will furnish Chainsaws that are free of leaks and have fully functioning spark arrestors. Chainsaw operators shall be competent and fully qualified. Before coming on site initially, all contractor-furnished vehicles must be washed in order to25 November 201925 November 2019 remove all dirt, debris, and plant material that could result in the transfer of noxious weeds. Vehicles must be washed any time they are used on a different project before being brought back into the project area.

Notification of cessation or restart of work: The contractor will notify the COR whenever contractor intends to cease operations for three or more days and will notify the COR before starting operations after a shutdown of three or more days.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project Performance Time: 160 calendar days from official Notice-to-Proceed (NTP). All of the work needs to be completed prior to June 10, 2020.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS20-79. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

SITE VISIT:

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

SHAPE FILES:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation.

Under no circumstances shall the shape/KML/PDF files be considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT for the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB, an item is defined by using a tradename, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work.docx

6. Map IkesFuelsContractThinPileBurn030619Vinicity.pdf

7. Map IkesFuelsContractThinPileBurnUnits15and16.pdf

8. Map IkesFuelsContractThinPileBurnUnits17_18.pdf

9. Map IkesFuelsContractThinPileBurnUnits19_20_21_22.pdf

0. Map IkesFuelTreatments.zip

1. Map IkesFuelTreatments092519.kmz

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.2

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.7 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8 Does Bidder have an outstanding tax lien in the State of Utah?

1.9 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.10

Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.11 Bidder acknowledges they have been prequalified for the category and acreage of this project and are included on the current Rangeland Prequalification List.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Ikes Valley Fuels Reduction Thin, Prune and Pile 856 AC - Acre

Work according to Attachment B Scope of Work. Include the make and model of equipment to be used in the comments section.