8-Specifications and Requirement Training Tables Final.docx

SPECIFICATIONS AND REQUIREMENTS

Procurement of Seminar/Training Tables

1. Scope Of Work Broward County (“County”) is seeking a vendor to respond to a fixed-purchase contract to furnish all labor, materials, equipment and services required for the supply and assembly of Eighteen 18 tables for the Broward Addiction Recovery Center (BARC) Coral Springs location (see paragraph 7.6.1 below). These items will be used daily for training purposes, seminars, and meetings within a multi-functional room setting.

2. Vendor Qualifications Vendor is advised that the requirements listed below are to ensure that the most qualified Vendors perform the supply and assembly of the requested tables. County retains the right to request any additional information and documentation pertaining to Vendor's ability, qualifications, and procedures used to supply and assemble the specified training tables. Vendors must meet the following qualifications:

2.1. Vendor must be a manufacturer or an authorized reseller or distributor for the Product(s) they are offering under this Solicitation.

2.2. Any reseller or distributor submitting a Bid hereby guarantees that the manufacturer has agreed to provide Vendor with all quantities of products required in fulfillment of its obligations under any resultant contract with BARC.

2.3. Vendor must be properly licensed, insured, and provide services within established federal and state standards and guidelines. County required insurance requirements are located within the solicitation document/bid packet.

3. General Instructions

3.1. All products delivered shall be the exact product identified on Vendor’s bid submittal. Vendors may be asked to supply samples and brochures displaying products. In those instances, the vendor must respond within three (3) business days of County’s request.

3.2. Vendor shall work closely with manufacturers to share the County’s direction on requirements and solve potential problems relating to product and quality.

3.3. Vendors shall respond within 24 hours to problems with products, delivery, or transaction documentation, and perform all contractual requirements in a manner consistent with the best interest of the County.

3.4. All products delivered shall be of durable material. Products will be subject to inspection and quality will be solely determined by County. Products determined by County to be of poor quality shall be replaced by Vendor at no additional cost.

4. Pricing

4.1. There will be no minimum delivery requirements or fees.

4.2. Unit prices shall be per table as stated on the bid lines of the Item Response Form. The unit price and ability to assemble will be the prevailing factors for the award.

4.3. Vendors must state the unit price, brand name offered, individual pack size, case size, case price, and delivery days as indicated on the bid line of the Item Response Form.

5. Specifications

5.1 Key Features Required:

a) Tabletop Dimensions: 24 inches (Depth) x 72 inches (Width).. Edge Comment by Nurse, Delanor: This whole paragraph is a different font size?

b) Treatment: Durable T-mold edging.

c) Base Type: Mobile, flip-top nesting mechanism designed for compact storage.

d) Mobility: Must include heavy-duty, lockable casters for easy movement and secure placement.

e) Finish/Color: To be selected by BARC from the Manufacturer’s standard available options.

6. Warranty

6.1. Product shall have a manufacturer’s standard warranty, minimum two (2) years against defects in materials and workmanship. A copy of the manufacturer’s standard warranty shall be in the County’s name upon delivery. Contractor shall provide all manufacturers’ warranties to the Contract Administrator.

7. Delivery/Assembly Requirements

7.1. Delivery is required within three (3) business days after receipt of purchase order. Failure to meet this delivery date may be deem Vendor as non-responsive.

7.2. Delivery shall be made between 9:00am to 4:00pm (EST), Monday thru Friday unless a specific emergency occurs, and arrangements are made to receive goods at an alternate date/time.

7.3. Drivers shall deliver products via common carrier or direct delivery. All delivery methods must ensure products are placed within the designated area within the County facility and not outside, unless directed otherwise by County staff.

7.4. Vendor shall be responsible for the supply of any labor, materials or equipment required for off-loading, assembly, and placement of items as directed.

7.5. Prices shall be quoted Free on Board (F.O.B.) Destination, delivery/freight included, and shall be inclusive of all costs.

7.6. Delivery shall be made to the following location unless otherwise indicated on the purchase order:

7.6.1. BARC Stephen R. Booher Building (“Booher”)

3275 N.W. 99th Way Coral Springs, FL 33065 Telephone: 954-357-7940

8. Invoicing

8.1 Payment will be made by the County after products/services have been received, accepted, and properly invoiced. Failure to provide correct or proper invoices may cause payment delays.

8.2 Vendor’s invoices must include:

a) Date of Invoice.

b) Invoice number.

c) Vendor’s Tax ID, remittance address, and contact information for correspondence.

d) Shipping method, shipment address, and date of shipment, as applicable.

e) Total pricing, unit price, rate and/or unit of measure stated within the Contract.

f) Current and valid County purchase order number (“PO#”), if applicable.

8.3.Invoices must be submitted via email to: BARC_invoices@broward.org and an email copy to the original requestor.

8.4 Payment will be made by the County after products/services have been received, accepted, and properly invoiced. Failure to provide correct invoice(s) may cause payment delays.