8-RFP26-62 Los ALamos County Long Range Water Plan FINAL.pdf

REQUEST FOR PROPOSALS (RFP)

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

RFP26-62 Los Alamos County Long Range Water Plan

Template Version: 20250321

NOTIFICATION REGARDING SUBMISSION PROCESS AND REGISTRATION INSTRUCTIONS

The Incorporated County of Los Alamos (“County”) has recently implemented a new on-line eProcurement portal. This new platform, Euna Procurement powered by Bonfire, provides the County’s electronic Bid and Proposal process (“County’s Procurement Portal”). It is where the County will post solicitation opportunities, including Invitation for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ) and Request for Information/Interest (RFI). The County’s Procurement Portal will streamline the County’s Bid process for Bid or Proposal submission, acceptance, evaluation, and award. For vendors, the County’s Procurement Portal will enhance communication, allow for fast and accurate Bids and Proposals, and provide automatic notification about projects.

Registered vendors will view and submit Bids and Proposals electronically. The past practice of submitting electronic Bids and Proposals by email or submitting paper Bids and Proposals is being phased out. If you are seeing this notification in a solicitation document, submissions will be accepted ONLY electronically through the County’s Procurement Portal for this solicitation. It is every Offeror’s responsibility to read, understand, and submit Bids and Proposals in accordance with the instructions provided in and specific to each solicitation document.

Requested Action: Please register as a vendor on the County’s Procurement Portal by visiting https://losalamosnm.bonfirehub.com and click on “Register”. Registration is free and only takes a few minutes. Please be sure to select the applicable NIGP: The Institute for Public Procurement (“NIGP”) Commodity Codes for your business when you are prompted so that you can receive notification of recommended opportunities when they are sent out by the County to the NIGP Commodity Codes you have selected.

Already Have a Bonfire Vendor Account? If you already have a Bonfire vendor account and are already registered for another agency’s portal, you will still need to visit the County’s Procurement Portal at https://losalamosnm.bonfirehub.com and click on “Log In” to provide County-requested information, view open opportunities, receive opportunity notifications, and submit Bids and Proposals through the County’s Procurement Portal. You will be able to manage the multiple agencies with whom you do business through the button labelled “My Supplier Hub” in your Bonfire account.

For Bonfire Support, visit the Vendor Help Center at https://vendorsupport.gobonfire.com where you can view support articles and videos and search FAQ’s on all aspects of Bonfire. For personal assistance, you can email Support.Bonfire@eunasolutions.com . Support is available Monday to Friday from 6:00 a.m. to 6:00 p.m. Mountain Time.

https://losalamosnm.bonfirehub.com/ https://vendorsupport.gobonfire.com/ mailto:Support.Bonfire@eunasolutions.com

NEEDS STATEMENT

The Incorporated County of Los Alamos (“County”) is requesting Proposals from qualified and experienced firms to update the 40-year water demand in our Long-Range Water Plan. Updates to the plan will need to address the projected water demands while utilizing the current water rights and undeveloped San Juan- Chama surface water rights, climate-adjusted yield, to account for transit losses, and look at the feasibility to construct a new well at Overlook Park to replace Pajarito Well #3 due to Chromium Plume Contamination.

SOLICITATION INFORMATION

Solicitation No. RFP26-62

Solicitation Title Los Alamos County Long Range Water Plan

Single-step or Multi-step Single-step

Requesting Dept. Department of Public Utilities

SOLICITATION SCHEDULE

Advertised April 14, 2026

Pre-Proposal Conference Non-Mandatory Virtual Via MS Teams April 22, 2026, 2:00 p.m. Mountain Time To Join:

https://teams.microsoft.com/meet/219454050976869?p=2owikmVaAHz60cctL3

Question Submission Deadline

Wednesday, May 6, 2026, 2:00 p.m. Mountain Time

Responses to Questions Issued by County

Friday, May 8, 2026, 2:00 p.m. Mountain Time

County reserves the right to issue responses at any time prior to this date.

Proposal Due Date and Closing

May 14, 2026, 2:00 p.m. Mountain Time

Late responses will not be considered

CONTACT INFORMATION

Procurement Contact Name Jeffrey Culin

Title Procurement Operations Manager

E-Mail jeffrey.culin@losalamosnm.gov

Phone No. 505.661.4568

ESTIMATED PROCESS SCHEDULE AFTER CLOSING

The estimated dates of the solicitation process after closing are tentatively planned as follows, are provided here for informational purposes only, and at County’s discretion, may be subject to change without prior notification. Discussions may be conducted with responsible offerors who submit Proposals determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformation with the solicitation requirements for the purpose of obtaining best and final offers.

Proposal Evaluation May 15, 2026 – May 19, 2026

Contract Drafting, Legal Review, and Negotiations

May 20, 2026 – May 29, 2026

Board of Public Utilities (“BPU”) Approval

Required for Department of Public Utilities contracts >$100,000.00 June 3, 2026

County Council Approval Required for contracts >$300,000.00 June 9, 2026 https://teams.microsoft.com/meet/219454050976869?p=2owikmVaAHz60cctL3

Estimated Contract Award June 10, 2026

1. ELECTRONIC SUBMISSIONS

A full copy of the solicitation and all associated documents can be found on the County’s Procurement Portal at https://losalamosnm.bonfirehub.com/. Only Proposals submitted through the County’s Procurement Portal by the Proposal Due Date stated herein, or as may be modified by addendum, will be considered. Late responses will not be considered. To register to view and download solicitation documents and submit a Proposal through the County’s Procurement Portal, follow the instructions on page 1 of this solicitation.

2. ADDITIONAL DOCUMENTS AND INFORMATION INCLUDED AS A PART OF THIS RFP

Additional documents are referenced in this RFP, which may include, but are not limited to, exhibits, attachments, links to documents online, and documents that are provided through the County’s Procurement Portal. Any such documents are considered to be a part hereof and constitute, along with this solicitation document and any addenda, the complete solicitation package. Documents required to be submitted as a component of Offeror’s Proposal will be noted as such in each individual solicitation posted on the County’s Procurement Portal, and Offerors will be unable to submit their Proposals through the County’s Procurement Portal until all required documents and information have been uploaded or provided by Offerors.

Please also reference “Proposal Format and Response Components” below.

3. GRANT RELATED INFORMATION

It is not anticipated that this project will be funded by a grant; no additional grant-related information provided.

Please also reference “Proposal Format and Response Components” below.

4. QUESTIONS

Any questions must be received in writing at least five (6) business days prior to the submission due date, unless otherwise stated herein or in an addendum. Questions must be submitted through the County’s Procurement Portal. Please follow the instructions on page one (1) of this document to register for the County’s Procurement Portal to submit written questions. Offerors who submit questions via e-mail or by phone shall be redirected to submit written questions through the County’s Procurement Portal.

Offerors must submit in writing through the County’s Procurement Portal, as stated herein, any questions or requested clarification necessary for Offeror to provide a complete response with all Proposal response components and pricing included. Offerors are asked to refrain from including in Proposals statements such as “more information available upon request,” “pricing to be determined,” or other similar statements. Such statements and failure of Offeror to seek clarification needed for Offeror to provide the requested information may result in an Offeror being found non-responsive or non-responsible. This in no way may be construed to conflict with County’s right to hold interviews and discussions for clarification with Offerors, as further described herein.

5. PRE-PROPOSAL CONFERENCE

The County will hold an optional, non-mandatory pre-Proposal conference via a virtual format on the date and time noted in the Solicitation Schedule for this RFP and on the County’s Procurement Portal.

Template Version: 20250321

The purpose of this conference is to allow potential Offerors to ask questions regarding this RFP and the County’s RFP process. Information about the virtual meeting will be sent to all entities that have registered for this solicitation opportunity through their County Procurement Portal Vendor Account.

County reserves the right to send pre-Proposal conference information to any vendors or requesting individuals.

6. MULTI-STEP PROCESS

This is a single-step RFP; multi-step process information does not apply.

DEMONSTRATION INFORMATION

Demonstrations are not planned for this RFP.

7. GENERAL INFORMATION

7.1. About Los Alamos County. The Incorporated County of Los Alamos is situated at the foot of the Jemez Mountains on the Pajarito Plateau with an elevation ranging from 6,200 feet to 9,200 feet. Los Alamos is an incorporated county, established under a special provision of the State constitution, giving it both county and municipal authority and powers. Two distinct communities, Los Alamos Town site and White Rock, each with its own visitor center, are home to ~19,000 people. Los Alamos is mostly known for the historic accomplishments of its largest employer, Los Alamos National Laboratory, and continues to gain notice for its vast scenic assets and recreational opportunities. Visit the Los Alamos County website (www.losalamosnm.us) and the tourism website (www.visitlosalamos.org) for more information.

7.2. Unless otherwise defined, the following terms may be used interchangeably throughout this RFP:

“Offeror,” “Contractor,” and “Vendor” “Proposal,” “Response,” and “Submittal” “Software,” “Solution,” and “System” “Project” and “Services” “RFP” and “Solicitation”

7.3. The County invites Proposals from all qualified respondents. No Proposal may be withdrawn after the scheduled closing time. Proposals will not be accepted after the scheduled closing time. Please make note of the submittal requirements outlined in this solicitation. Read and follow the instructions carefully.

Include the required documents stated in this RFP as part of your submittal packet. Any misinterpretation or failure to comply with the submittal requirements could result in rejection of the Proposal. Proposal preparation is at the Offeror’s expense.

7.4. Any change(s) to the solicitation will be conveyed through the written addenda process. Read carefully and follow all instructions provided on any addendum, as well as the instructions provided in the original solicitation. Offerors are expected to acknowledge receipt of addenda by submitting signed copies of addenda with the submitted Proposal.

7.5. County reserves the right, at its sole discretion, to accept or reject any Proposals; to waive any and all irregularities in any or all statements or Proposals; to request additional information from any or all respondents; and to award a contract to the responsible Offeror whose Proposal is most beneficial to County. While County intends to execute a contract for the services listed herein, nothing in this document shall be interpreted as binding County to enter into a contract with any Offeror.

7.6. Proposals are Public Records. Pursuant to the New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, all materials submitted under this RFP shall be presumed and considered public records. Except to the extent any information may be protected by state or federal law, Proposals

Template Version: 20250321 shall be considered public documents and available for review and copying by the public. County declines to sign any non-disclosure agreements or confidentiality agreements submitted by potential Offerors. If an Offeror fails to submit information requested in the RFP that Offeror considers to be confidential, the County reserves the right to find any Offeror’s Proposal non-responsive or non-responsible based on the information provided in or excluded from Offeror’s response.

7.7. The County contemplates a multi-term contract as a result of this RFP. The term of the contract may be for a period of up to seven (7) years. This is the written determination of the Chief Purchasing Officer that such a contract will serve the best interests of the County by promoting economies in County procurement.

7.8. Offerors are notified that they must propose pricing for each potential year of the contract. County may consider, but is under no obligation to accept proposed cost escalators (e.g., a proposed specific dollar amount) or a cost escalator mechanism (e.g., an annual percentage escalator or use of a Consumer Price Index or Producer Price Index) for future years of an agreement. Pursuant to County Ordinance, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

7.9. Offerors are informed that State law requires that all foreign corporations (NMSA 1978 §53-17-5) and limited liability corporations (NMSA 1978 §53-19-48) procure a certificate of authority to transact business in the state prior to transacting business in the State of New Mexico.

7.10. The Chief Purchasing Officer has determined a preference is applicable to this solicitation. Offerors must submit a written request for preference, using the Request for Preference form provided through the County’s Procurement Portal, with a copy of the applicable state-issued preference certificate, with its Proposal to qualify for preference. Ref. County Code Section. 31-261(b) and Section13-1-21 NMSA 1978 et al.

8. PROPOSAL REVIEW AND EVALUATION

Proposals shall be handled so as to prevent disclosure of the identity of any Offeror or the contents of any Proposal to competing Offerors during the process of negotiation.

After the RFP has closed, Procurement Division staff prepares a register of Proposals containing the name of each Offeror, the number of modifications received, if any, and a description sufficient to identify the item offered. The register of Proposals is open to public inspection only after contract award.

Procurement Division staff releases Proposals to the Evaluation Committee. The Evaluation Committee reviews and evaluates the submittals. If interviews are conducted, they may only be for the purpose of clarification and may be used for adjusting the final score. Discussions may be conducted with responsible offerors who submit Proposals determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformation with solicitation requirements for the purpose of obtaining best and final offers. For proposals that qualify for Preference, as described in the Request for Preference form provided through the County’s Procurement Portal, preference factors will be applied as applicable in accordance with the most current County Code Section 31-261(b) and NMSA 1978 Section 13-1-21 et al., as may be modified from time to time.

The Evaluation Committee Chairperson provides final evaluation results to the Procurement Division.

Award shall be made to the responsible Offeror whose Proposal is determined in writing by the Evaluation Committee to be the most advantageous to the County, taking into consideration the evaluation criteria set forth in the solicitation.

9. AWARD OF SOLICITATION

Following award of the solicitation, the successful Offeror will be required to execute a contract with County in accordance with the terms and conditions set forth in the Sample Agreement, which is

Template Version: 20250321 provided through the County’s Procurement Portal. Offerors must identify any exception or other requirements, if any, to the terms and provisions in the Services Agreement, along with proposed alternative language addressing the exception. County, as a governmental entity, is subject to certain laws and prohibitions and may, but is not required to, negotiate changes in contract terms and provisions, but will not agree to language that is in violation of the law. The Agreement as finally agreed upon must be in form and content acceptable to County.

10. OBLIGATIONS OF FEDERAL CONTRACTORS AND SUBCONTRACTORS; CONTRACT CLAUSES

Federal Contractors and Subcontractors shall abide by applicable state and federal requirements, which may include but are not limited to all the provisions set forth in 29 CFR Part 471, Appendix A to Subpart A, and may be required to be included or incorporated by reference into the Agreement.

11. ILLEGAL ACTS

The County Procurement Code, Article 9, imposes remedies and penalties for violation of the County Code. In addition, New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks.

12. CERTIFICATION FORM REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS

Offerors are requested to complete the Certification Regarding Debarment, Suspension, and Other Responsibility Matters Form, provided through the County’s Procurement Portal, and submit with the Proposal. If this completed document is not included with the Proposal, it must be provided prior to the evaluations of the received Proposals, otherwise the Offeror’s Proposal will not be considered. This Form serves as a warrant of the Offeror’s responsibility and may not necessarily preclude the Offeror from consideration for award.

13. CAMPAIGN CONTRIBUTION DISCLOSURE FORM

A Campaign Contribution Disclosure Form is provided through the County’s Procurement Portal.

Offerors are requested to complete and submit with the Proposal. If the Form is not submitted with the Proposal, upon award, Contractor must submit this form prior to County’s obligation to pay for the services.

14. VERIFICATION OF AUTHORIZED OFFEROR

A Verification of Authorized Offeror Form is provided through the County’s Procurement Portal. Offerors are requested to complete and submit with the Proposal. This Form provides County with the name and information of the authorized Officer who can obligate the selected firm in providing the services to the County.

15. BACKGROUND INFORMATION RELATED TO THE SCOPE OF WORK OR SERVICES

The Incorporated County of Los Alamos (“County”) requires the services of a consultant to complete a Long-Range Water Supply Plan (“Plan”) that meets the requirements established by the Rules and Regulations of the New Mexico Office of the State Engineer (NMOSE). The Plan will provide projections for water demand to supply all Los Alamos County retail customers and Los Alamos National Laboratory (LANL) for the next 40 years.

Los Alamos County administers the joint water rights owned by the County and LANL through a water right lease. The county owns 3,878.91-acre feet of groundwater rights and 1,200-acre feet of undeveloped water rights from the San Juan - Chama Project. LANL owns 1,662.39-acre feet of groundwater rights.

The Consultant shall prepare and implement a strategy to solicit the input of the general public, government agencies, and any other stakeholders, including conducting public meetings for public input and to present the Plan to the public and the Los Alamos County Utilities Board and County Council.

Los Alamos County has requested from LANL its Long-Range Water Supply needs. This will be provided to the selected consultant. The plan must adhere to requirements established by the Rules and Regulations of the New Mexico Office of the State Engineer (NMOSE) to secure and preserve unused water rights.

In 2012, Los Alamos County performed an engineering study to look at utilizing its 1,200 AFY of San Juan Chama Water. The consultant will revise cost estimates to develop a new well at Overlook Park.

In addition, the consultant shall coordinate with the State Engineer's Office to confirm the technical and permitting requirements to develop the San Juan-Chama water through a new drinking water well per the 2012 Engineering Study.

Background documentation can be found at this link:

https://losalamosnm.egnyte.com/fl/WdQ3GBFv3FpF

16. SCOPE OF WORK OR SERVICES (“SCOPE”)

1. Project Initiation and Kick-Off Meeting: Contractor shall, within ten (10) business days from the Effective Date of this Agreement host a kick-off meeting with County's designated Department of Public Utilities staff. As part of the kick-off meeting, the Parties shall:

a. Introduce and assign Contractor and County Project team members and Project leads (“Project

Staff” and “Project Manager”).

b. Establish a mutually agreed upon Project Schedule that includes deliverable due dates, Project Milestones, and communication protocols. Contractor shall provide a written memorandum to County's Project Staff within five (5) business days from the date of the kick-off meeting outlining the final agreed-upon Project Schedule. The Project Schedule may be modified by mutual written agreement of the Parties.

c. Discuss the Project’s scope of work, planning assumptions, and Project progression to meet County identified deadlines and meeting dates.

d. Identify the process for submittal, review and approval of deliverables. Establish data transfer methods between Contractor and County Project Staff related to the deliverables for this Agreement.

2. Evaluation of Future Projections for Los Alamos County and Los Alamos National Laboratory

The Consultant shall develop a 40-year water demand forecast for all of Los Alamos County and use the future demands provided by LANL. The final Plan must serve as a 40-Year Municipal Water Development Plan per NMSA 1978, §72-1-9. It must include:

a. All necessary data and justifications required for the County to legally reserve its undeveloped water rights for future use.

b. Evaluation – Consultant will evaluate projected demands for Los Alamos County and LANL for the next 40-year horizon and verify sufficient water rights are available.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flosalamosnm.egnyte.com%2Ffl%2FWdQ3GBFv3FpF&data=05%7C02%7Cjeffrey.culin%40losalamosnm.gov%7C7b584f610fa14ef8210208de96672d48%7C601ca66f54e340f7be97d8aa16aa5154%7C0%7C0%7C639113567045380480%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=wGoEJxHD8i7jzNyRKTf5svENuKWMEhxP7I8aEdYeE4c%3D&reserved=0

Template Version: 20250321

c. The evaluation shall consider that 679-acre feet is committed to groundwater remediation efforts for the Chromium Plume, and an additional 188-acre feet has been committed to Pajarito Mountain snow making.

d. The Consultant shall provide an evaluation of regional and environmental issues and threats such as climate change and groundwater contamination, etc. Consultant shall make recommendations on how Los Alamos can manage these issues and threats in the long-range plan.

3. Water Supply Portfolio & SJC Integration The Plan must evaluate the County’s ability to meet projected demand using its total portfolio of 3,878.91-acre feet of owned groundwater rights and 1,200-acre feet of undeveloped San Juan- Chama (SJC) Project rights. The consultant shall reference the San Juan Chama Water Supply Project Final Preliminary Engineering Report by CDM Smith, dated September 2012, 5E Alternative 5 Groundwater Wells for a single well to be constructed at Overlook Park.

The consultant will revise the estimates from the 2012 Study by CDM Smith to drill and develop a new water supply well at Overlook Park in White Rock, NM. Provide estimates for off-site transmission line, and to include engineering and hydrogeological services for a complete project to produce water to the community.

Consultant shall evaluate and quantify all the losses from the surface water evaporation, and riparian evapotranspiration along the Rio Chama, Rio Grande, and to the point of diversion in White Rock, NM.

Need a consultant to coordinate with OSE to understand the requirements of engineering and hydrological studies, aquifer testing, sampling, and all other requirements to permit this new point of diversion using the 1,200 AFY of San Juan Chama water.

Los Alamos County has a contract to store 1,200 AFY of water at Abiquiu Lake.

a. Overlook Park Infrastructure: The Consultant shall conduct technical feasibility analysis for the new production well near Overlook Park. This includes modeling the induced infiltration capacity of the site to capture SJC surface water and identifying any hydrological risks associated with the well's proximity to the river.

4. Public and Governing Body Presentations The Consultant is responsible for a robust "Public Involvement Plan" to ensure transparency and support. This includes:

a. Public Meetings – need to plan, coordinate, and facilitate one (1) public meeting in White Rock, NM, and one (1) in Los Alamos, NM.

b. Board and Governing Body Meetings – Need to present draft and final presentations at two (2)

Board of Utilities Meetings, and two (2) Council Meetings, for a total of four (4) presentations.

c. Soliciting input from the general public, government agencies (NMOSE, NMISC, Bureau of

Reclamation), and regional stakeholders.

Facilitating public meetings to gather input and presenting the final Plan to the Los Alamos County Utilities Board and County Council.

17. PROPOSAL FORMAT AND RESPONSE COMPONENTS

17.1. Offerors must submit a Proposal to the County in the format described herein, subject to Section 8.5, and through the County’s Procurement Portal. Information provided in the Proposal may be used in the contract between the successful Offeror and the County.

17.2. To facilitate the review process, unless otherwise stated herein, County’s preference, though not a requirement, is that Proposals be limited to fifty (50) pages, not including exhibits, attachments, or marketing materials; that Proposals are 8.5 x 11 inch format; and that general marketing materials should not exceed ten (10) pages.

17.3. Unless otherwise specified herein or on the County’s Procurement Portal, Proposal documents should be submitted in PDF format.

17.4. For uniformity in the Proposal review process, please sequence Proposals as shown below using the same header names as below. Additional information may be included by Offerors in attachments, provided that Proposals include and address, in the sequence requested, the elements requested in the Proposal Format and Scope.

17.5. Whenever describing Offeror’s ability to provide the services described in the Scope, reference the header for that section and restate the section to which Offeror is responding.

17.6. As determined acceptable by the evaluation committee, the successful Offeror will be selected to provide some or all of the services described herein, to meet the County’s needs. Offerors are expected to identify in their Proposals any modifications to the proposed Scope that may be deemed necessary or might aid in successfully delivering services

17.7. Proposal Response Components. Responses should include the following Proposal Response Components:

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.

1 Cover Sheet (One page only)

1. Provide the full legal name of the Contractor who will execute the contract, and the name, phone number, and e-mail address of the primary person responsible for responding to questions and communication related to the RFP.

2. Reference the RFP number and name.

Cover Letter and

Executive Summary (One page only)

1. Include qualifications and a narrative description of the characteristics that set the Offeror apart such as unique examples of service or added value, and any recognition or endorsements received.

3 Qualifications and Experience

1. Describe prior experiences performing similar work, particularly providing examples from the last 3-5 years.

2. State qualifications of staff who might be assigned to provide services.

List all applicable licenses and certifications for each individual. Describe training and ability to perform the required services.

Key Personnel Requirements:

Project Manager (PE): Must be a New Mexico Licensed Professional Engineer with at least 10 years of experience in municipal water master planning and NMOSE regulatory compliance.

Template Version: 20250321

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.

Senior Hydrogeologist (PG): Must have demonstrated experience in groundwater-surface water interaction and/or induced infiltration modeling. Experience with Pajarito Plateau’s geology is preferred.

Water Rights Specialist: Expert knowledge of New Mexico water law, specifically the San Juan-Chama Project accounting and the 40-year planning statute.

Climate Scientists/Hydrologists: Assess current surface water availability and demand in the region. Evaluate and analyze climate change impacts on surface water resources.

Public Outreach Coordinator: Experience in facilitating public meetings for sensitive infrastructure or utility rate-related projects.

Previous and Current Clients

1. The County reserves the right to contact some or all of the previous or current clients to verify any information provided and to request that they provide additional information.

2. Using the Request for Client Information Form provided on the County’s Procurement Portal, provide a minimum of 3 previous or current clients where similar services were performed in the last 3-5 years.

3. Previous or current client information should include company name, address, e-mail address, contact name, position, telephone number, the period during which services were provided and a description of the services provided and final outcome of Offeror’s engagement with the client.

Applicable Industry

Standards, Laws, and Regulations

1. It is expected that Offerors have knowledge of and comply with all applicable industry standards, laws, and regulations.

2. Describe Offeror’s understanding and ability to comply with applicable industry standards, laws, and regulations.

3. Describe any required valid licenses, permits, trainings, and certifications Offeror possesses to perform the requested services.

4. Confirm that Offeror is properly authorized to conduct business in the State of New Mexico and briefly describe those authorizations (e.g., Offeror possesses a New Mexico Business License issued by the New Mexico Secretary of State).

Description of Services and Ability to Provide the

Scope of Work or Services

1. Use the headers from the Scope of Work in the response.

2. Summarize, in narrative form, Offeror’s understanding of the requested Services, and describe Offerors process, planning methodology, approach and ability to fulfill the Scope of Services and identify any modifications to the proposed Scope of Services that may be deemed necessary or may aid in successfully delivering the Services described.

3. Identify and describe any known constraints in fulfilling the Scope of Services as described.

4. Describe responsibilities of Contractor versus County for each item under Scope of Services.

5. Identify any deliverables.

6. Provide detailed information for any optional services not otherwise

Template Version: 20250321

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.

described in the Scope of Services, defined clearly as individual items, and provide a narrative to describe the optional services.

7. Provide a clear, concise overview of Offeror’s Proposal. "Describe your firm's specific methodology for climate-adjusted yield, to account for transit losses for San Juan-Chama water from El Vado to Abiquiu Reservoir, and to the Overlook reach. What specific datasets (e.g., excel sheets, OpenET, USGS stream gages, or local weather stations) will be utilized to differentiate between natural river flow and San Juan-Chama contract water?

8. Provide two examples of 40-Year Municipal Water Development Plans your firm has successfully submitted to the New Mexico Office of the State Engineer. Were any of these plans challenged, and how did your firm defend the 'Reasonably Projected Future Needs' during the administrative review process?"

7 Cost Proposal

1. Provide total costs proposed for all possible years of an agreement using the instructions provided on the Cost Proposal Sheet available in the County’s Procurement Portal.

2. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

Submission of County’s Standard Sample Service

Agreement with Deviations or Exceptions Noted or Statement of No Deviations or Exceptions.

1. Offeror must note in their response any deviations or exceptions, if any, to the County’s Standard Sample Services Agreement, provided on the County’s Procurement Portal. Provide the original language with the County’s standard terms and any suggested edits; or

2. Alternatively, state that Offeror has no deviations or exceptions.

3. Offerors should provide with their Proposal any of their own standard contractual terms or provisions the County will be asked to consider if Offeror is selected for award. This may include, but is not limited to, such things as a sample Master Services Agreement or Licensing Agreement and any additional governing documents referenced within those sample standard agreements. Offerors should note if their own standard contractual terms or provisions conflict with those provisions provided in the County’s Sample Services Agreement.

4. The County may consider, but is under no obligation to accept, any of Offeror’s contractual terms or provisions included in Offeror’s Proposal.

Additional Documents to Submit with Proposals

In addition to all other components requested herein, submitted Proposals should include, but may not be limited to the following. If a document is required, it will be noted as such in the County’s Procurement Portal, and Offerors will be unable to submit Proposals without all required documents.

1. Certification Regarding Debarment, Suspension, and other Responsibility Matters

2. Campaign Contribution Disclosure Form

3. Verification of Authorized Offeror

4. Request for Preference Form

5. Signed copies of any addenda issued.

6. Two (2) Example Projects of 40-Year Municipal Water Development

Plans

Template Version: 20250321

18. EVALUATION CRITERIA

Responsible Offeror means a person, who has been determined by the Chief Purchasing Officer or evaluating committee to have the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance.

Responsive Offeror means a person who has submitted an offer that conforms in all material respects to the requirements set forth in the RFP.

Criteria Weighted Points

1 Qualifications, Experience, and Relevant Experience Providing Similar Services 20

2 Understanding of and Ability to Comply with Applicable Industry Standards, Laws, Rules, and Regulations and Proof of Valid Licenses and Permits 15

3 Description of Services and Ability to Meet Scope of Services 35

4 Cost Proposal 30

Total Score 100