8-RFP 26-103 Questions-Answers-Clarifications.pdf
PDF 141 KB Posted
- Attached to
- Equipment Rental for Events
- Solicitation number
- 26-103
- Issued by
- Fulton County, Georgia
About this file
This document is a Questions & Answers (Q&A) document for a Request for Proposals (RFP) issued by the City of Alpharetta, Georgia, specifically RFP Number 26-103 for Equipment Rental for Events. The RFP is scheduled for Q&A posting on August 12, 2025, and focuses on gathering estimates for equipment rental for two specific events: Wire & Wood and Tree Lighting. Offerors are required to submit documents in PDF format, with the specific document details outlined in the RFP_26-103_Scope_of_Work-Submittal_Info_07162025.pdf on pages 8 and 9.
The procurement process is managed exclusively through the Bonfire project webpage, with Abby Shipp serving as the designated Procurement Agent and sole point of contact. Potential vendors must direct all questions and comments through the Opportunity Q&A tab prior to the posted Question Due Date. Direct communication with other City staff is prohibited and may result in disqualification. The document clarifies that while four events were initially mentioned, the City is currently only seeking estimates for the Wire & Wood and Tree Lighting events, and vendors should refer to the specified document for complete submission requirements.
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Text version
March 2025
CITY OF ALPHARETTA REQUEST FOR PROPOSALS (RFP)
RFP Number: 26-103 RFP Title: Equipment Rental for Events RFP Q&A Posting Date: August 12, 2025
QUESTIONS & ANSWERS, CLARIFICATIONS
TO ALL OFFERORS:
1. We have included in this document the questions that we received from interested Offerors, along with our answers to these questions.
2. This is NOT an Addendum. This document does not make any changes to the RFP. It is simply for clarification purposes.
3. We will add this to the RFP documents as record of our Q&A.
4. Abby Shipp is the designated Procurement Agent and the sole point of contact for this RFP on behalf of the City. Offerors must direct all questions and comments exclusively through the Opportunity Q&A tab prior to the posted Question Due Date on the Bonfire project webpage. Link to Bonfire:
https://cityofalpharetta.bonfirehub.com/
5. All official communication will be provided through the Bonfire project webpage. Offerors are responsible for monitoring the Bonfire webpage for any status updates, addenda, or the final award notice. Direct communication with any other City staff regarding this RFP is not permitted and may result in disqualification.
BEGIN Q&A
Q1 There are 4 docs in the Requested Documents section (that are listed as Required).
Where are those docs or is there a format? Perhaps I am confused.
TIA
A1 Please refer to the "RFP_26-103_Scope_of_Work-Submittal_Info_07162025.pdf" on pages 8 and 9 for a description of the required documents. The documents are required to be pdfs, but the organization of the documents is up to the proposer.
Q2 There are 4 events, I only see excel cost sheet for Tree Lighting and Wire and Wood events. Is there other forms for Family Dance and BOO BASH?
A2 In addition to the Cost Sheet, we are only gathering estimates for Wire & Wood and Tree Lighting for the purposes of this procurement.
END Q&A
Questions & Answers, Clarifications
File details come from the government source that posted it. Updated .