5-RFP 26-103 Cost Sheet 07182025.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Equipment Rental for Events
- Solicitation number
- 26-103
- Issued by
- Fulton County, Georgia
About this file
This is a Cost Sheet for RFP 26-103 issued by the City of Alpharetta, Georgia, for Equipment Rental for Events through the Recreation, Parks & Cultural Service Department. The RFP seeks qualified rental equipment contractors to provide on-call equipment rentals including tents, tables, chairs, and accessories for two specific events: Wire & Wood (October 10-11) and Tree Lighting (November 22). The solicitation will be available online starting July 24, 2025, with proposals due on August 21, 2025, at 10:00 AM through the city's Bonfire online bidding platform. Vendors must submit comprehensive pricing for various equipment sizes and types, including 10x10 to 40x40 white framed tents, sidewalls, tables, chairs, linens, lighting, heaters, and additional event infrastructure.
The cost sheet requires vendors to provide all-inclusive pricing for each item, with no additional delivery or labor fees accepted. The two event estimates detail specific equipment needs, such as 15 10x10 tents, 450 white and 50 black Samsonite chairs, 24 large patio heaters, and various table and lighting configurations for the Wire & Wood event, and a smaller set of equipment for the Tree Lighting event. The pricing template allows vendors to specify quantities, unit prices, and total costs, with auto-calculated totals for each event. Proposals must remain valid for 60 days, and the City reserves the right to waive informalities and select the most advantageous bid for its interests.
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Cost Sheet
| RFP 26-103: Equipment Rental for Events |
| Cost Sheet |
| Directions: Please complete the highlighted sections below. The Wire and Wood Estimate and Tree Lighting Estimate will auto-populate. Offerors should verify the totals. In addition, all rentals include delivery, setup, take down and removal. No additional fees for delivery or labor will be accepted. Rentals fees must be all-inclusive pricing. |
| Item Description | Price Per Unit | Additional Specification(s)* |
| 10 ft x 10 ft white framed tent with proper weights | $ - 0 | |
| 10 ft x 20 ft white framed tent with proper weights | $ - 0 | |
| 10 ft x 30 ft white framed tent with proper weights | $ - 0 | |
| 10 ft x 40 ft white framed tent with proper weights | $ - 0 | |
| 20 ft x 30 ft white framed tent with proper weights | $ - 0 | |
| 30 ft x 50 ft white framed tent with proper weights | $ - 0 | |
| 40 ft x 40 ft white framed tent with proper weights | $ - 0 | |
| Clear geodesic dome igloo tent with a 11 ft 9 in diameter and maximum height of 7 ft 2 in or similar size | $ - 0 | |
| Sidewalls with windows for 10 ft x 10 ft white framed tent with proper weights | $ - 0 | |
| Sidewalls with windows for 10 ft x 20 ft white framed tent with proper weights | $ - 0 | |
| Sidewalls with windows for 10 ft x 30 ft white framed tent with proper weights | $ - 0 | |
| Sidewalls without windows for 10 ft x 10 ft white framed tent with proper weights | $ - 0 | |
| Sidewalls without windows for 10 ft x 20 ft white framed tent with proper weights | $ - 0 | |
| Sidewalls without windows for 10 ft x 30 ft white framed tent with proper weights | $ - 0 | |
| 36 in low, round table | $ - 0 | |
| 48 in low, round table | $ - 0 | |
| 6 ft x 30 in banquet table | $ - 0 | |
| 8 ft x 30 in banquet table | $ - 0 | |
| 30 in high top table | $ - 0 | |
| 42 in high top table | $ - 0 | |
| 6 ft picnic table | $ - 0 | |
| Samsonite folding chairs (black or white) | $ - 0 | |
| Plastic chairs (black or white) | $ - 0 | |
| Resin padded chairs (black or white) | $ - 0 | |
| Folding wooden chairs (black or white) | $ - 0 | |
| Metal bar stools without backs | $ - 0 | |
| Red carpet (specify the length)* | $ - 0 | |
| Large patio heaters with full propane tank (specify tank weight - min 15 lbs)* | $ - 0 | |
| Extra patio heater propane tanks (specify weight - min 15 lbs)* | $ - 0 | |
| Concrete weight (specify weight - min 100 lbs)* | $ - 0 | |
| Portable white fence piece (specify width)* | $ - 0 | |
| Stanchions (specify the length)* | $ - 0 | |
| 36 in round table linens (black, white or navy) | $ - 0 | |
| 48 in round table linens (black, white or navy) | $ - 0 | |
| 6 ft banquet table linens (black, white or navy) | $ - 0 | |
| 8 ft banquet table linens (black, white or navy) | $ - 0 | |
| 30 in high top table linens (black, white or navy) | $ - 0 | |
| 42 in high top table linens (black, white or navy) | $ - 0 | |
| Standard strand of small globe lighting (specify the length of the strand)* | $ - 0 |
| Wire and Wood Estimate | $ - 0 | |
| Tree Lighting Estimate | $ - 0 | |
| Total | $ - 0 | |
| By completing and submitting this cost sheet in response to the City of Alpharetta's RFP 26-103, Equipment Rental for Events, Offeror certifies that: | ||
| A. Offeror has carefully read and understands RFP Documents; | ||
| B. Offeror understands that Proposal may not be withdrawn within sixty (60) days after RFP due date, and Offeror guarantees that the City has the right to waive informalities and irregularities in Proposals received and to accept Proposal which, in City’s judgment, is in City’s own best interests. | ||
| Offeror Name: | ||
| Address: | ||
| Name(s) and Title(s) Authorized Signer(s): | ||
| Contact Info - Phone Number: | ||
| Contact Info - Email Address: |
Wire & Wood Estimate
| Wire & Wood Cost Estimate Calculator | |
| Event Date: | Fri & Sat, October 10 & 11 |
| Delivery Date/Time: | Fri, October 10, 6 AM |
| Pickup Date/Time: | Sat, October 11, 10 PM |
| Item | Price | Qty | Subtotal |
| 10 ft x 10 ft white framed tent with proper weights | $ - 0 | 15 | $ - 0 |
| Sidewalls without windows for 10 ft x 10 ft white framed tent with proper weights | $ - 0 | 2 | $ - 0 |
| 30 in high top table | $ - 0 | 75 | $ - 0 |
| 6 ft x 30 in banquet table | $ - 0 | 50 | $ - 0 |
| Samsonite folding chairs (white) | $ - 0 | 450 | $ - 0 |
| Samsonite folding chairs (black) | $ - 0 | 50 | $ - 0 |
| Large patio heaters with full propane tank (min 15 lbs)* | $ - 0 | 24 | $ - 0 |
| Extra patio heater propane tanks (specify weight - min 15 lbs)* | $ - 0 | 12 | $ - 0 |
| Metal bar stools without backs | $ - 0 | 18 | $ - 0 |
| Concrete weight (specify weight - min 100 lbs)* | $ - 0 | 32 | $ - 0 |
| Standard strand of small globe lighting (specify the length of the strand)* | $ - 0 | 15 | $ - 0 |
| Total: | $ - 0 |
Tree Lighting Estimate
| Tree Lighting Cost Estimate Calculator | |
| Event Date: | Sat, November 22, 5 - 9 PM |
| Delivery Date/Time: | Sat, November 22, 8 AM |
| Pickup Date/Time: | Sat, November 22, 9 PM |
| Item | Price | Qty | Subtotal |
| 10 ft x 10 ft white framed tent with proper weights | $ - 0 | 2 | $ - 0 |
| Sidewalls without windows for 10 ft x 10 ft white framed tent with proper weights | $ - 0 | 1 | $ - 0 |
| Large patio heaters with full propane tank (min 15 lbs) | $ - 0 | 24 | $ - 0 |
| 30 in high top table | $ - 0 | 15 | $ - 0 |
| 6 ft x 30 in banquet table | $ - 0 | 15 | $ - 0 |
| Samsonite folding chairs (white) | $ - 0 | 100 | $ - 0 |
| Stanchions | $ - 0 | 20 | $ - 0 |
| Red carpet | $ - 0 | 1 | $ - 0 |
| Concrete weight (min 100 lbs) | $ - 0 | 32 | $ - 0 |
| Standard strand of small globe lighting | $ - 0 | 15 | $ - 0 |
| Total: | $ - 0 |
File details come from the government source that posted it. Updated .