8-ITB-06-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATION

ITB Ref. #: 25-0223 Doc. Ref#: ITB-06 Page 1 of 6 ITB Title: Oral Rehydration Solution Packages

1.0 SCOPE

1.1 The City of Fort Worth (City) seeks bids to finalize a non-exclusive agreement for Oral Rehydration Solution (ORS) for the City of Fort Worth Police (CFW PD) and Fire Department (FD) on an “as needed” basis. Prospective responding bidders should ensure they review all attachments for complete responses and understanding of the agreement that the City intends to award from this solicitation.

The successful bidder(s), known hereafter as “Contractor,” “Vendor” or “Supplier.”

1.2 Specifications listed herein are intended to establish those which are minimally acceptable to CFW PD & FD. Specifications are, however, based upon the Department’s distinct business and operational needs, which include requirements to ensure reliable, efficient, and effective delivery operations frequently facilitated through standardized supplies; standardization being and having a distinct quality in and of itself.

1.3 Supplies will be requested via a Purchase Order (PO) that will be sent through email. Vendors will be responsible for maintaining an active email address in their PeopleSoft Supplier Portal and for checking their email regularly.

1.4 Quantities are estimates only and not a guarantee of amount of work to be ordered under the agreement.

1.5 Unit prices shall include all costs associated with the specific good/service unless specified in the Solicitation, including but not limited to handling, delivery, fuel charges, fees and certifications fees. No additional charges will be accepted or paid by the city.

2.0 AGREEMENT TERM

2.1 The contract term will be for a period of one (1) year with options to

ITB Ref. #: 25-0223 Doc. Ref#: ITB-06 Page 2 of 6 ITB Title: Oral Rehydration Solution Packages renew annually for up to four (4) additional one-year periods.

3.0 VENDOR REQUIREMENTS

3.1 Vendor shall have a minimum of three (3) years experience.

3.2 Vendor shall provide products similar or related to those detailed in Section 5.0 Specifications.

3.3 Vendor shall have and operate a full-time, permanent business address with the ability to be reached by email and telephone.

3.4 Vendor shall provide documentation showing that the Vendor is a manufacturer or authorized distributor for the products offered.

3.5 Vendor shall be able to meet the delivery requirements set forth in this solicitation.

3.6 Vendor shall maintain sufficient inventory to fulfill normal City requirements.

4.0 PRODUCT DESCRIPTION

4.1 Usage: Oral Rehydration and Electrolyte Replenishment.

4.2 Form: Powder (free-flowing, easy to dissolve in water).

4.3 Flavors: Can include Grape, Orange, Lemon, Fruit Punch, Strawberry Lemonade, Lemon Lime, Watermelon, or any other flavors available.

4.4 The product shall also be available in a sugar-free formulation, utilizing non-nutritive sweeteners that do not impact blood glucose levels (e.g., stevia, sucralose, monk fruit extract), while maintaining palatability and compliance with relevant food safety regulations.

4.5 Shelf Life: Minimum 12 months from the date of manufacturing.

ITB Ref. #: 25-0223 Doc. Ref#: ITB-06 Page 3 of 6 ITB Title: Oral Rehydration Solution Packages

4.6 Rehydration Packets should come in a size for use with 16.0-ounce bottled water, and for use with 2.5 gallons of water.

4.7 The Electrolyte Powder product must meet the following technical and compositional specifications to be eligible for consideration:

4.8 Functional Composition

4.8.1 Sodium Electrolytes and Glucose: Must contain an

optimized ratio of sodium electrolytes and glucose to promote rapid absorption of fluids into the bloodstream, enhancing hydration efficiency.

4.8.2 Electrolyte Blend: The product must include a balanced mix of essential electrolytes including Sodium, Potassium, and Magnesium.

4.8.3 Vitamins & Immune Support: Includes Vitamin C and Zinc

to support immune function and recovery.

4.9 Osmolarity

4.9.1 Low Osmolarity: The final reconstituted solution must have a total osmolarity ≤245 mOsm/L (Osmolarity per Liter) to ensure optimal hydration and minimize gastrointestinal discomfort.

4.10 Format and Dissolution

4.10.1 The powder should readily dissolve in potable water within 30 seconds with minimal stirring.

4.10.2 pH (power of hydrogen) of reconstituted solution: 6.5-8.5

4.11 Safety & Compliance

4.11.1 Shall be free from artificial colors and preservatives (unless specified).

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4.11.2 Shall be gluten-free, non-GMO (Genetically Modified Organism), and suitable for all ages unless otherwise specified.

4.11.3 Shall comply with World Health Organization Oral Rehydration Solution (WHO ORS) Guidelines, Food and Drug Administration (FDA), International Organization for Standardization (ISO) 22000, etc.).

4.11.4 Shall be Certified Kosher by the Orthodox Union.

4.11.5 Shall be National Science Foundation (NSF) Content Certified and NSF Sports Certified.

4.11.6 Shall be vegan, non-genetically modified organism (GMO) free, gluten free, salicylate free, soy free, and dairy free.

5.0 DELIVERY

5.1 All shipments are to be FOB destinations. No shipping charges are to be invoiced to CFW PD or FD. All items will be delivered to the address listed below. CFW requires that deliveries be made between 0800-1600 hours (8:00 AM to 4:00 PM) Monday through Friday, except Holidays, unless prior arrangements have been agreed upon. The Vendor will assume all responsibility for returns for items that were shipped improperly.

5.2 Delivery Addresses:

5.2.1 Police - 511 W. Felix St Fort Worth, TX 76115

5.2.2 Fire Training - 509 W Felix St, Fort Worth, TX 76115

5.2.3 Fire Supply 2900 W. Bolt St, Fort Worth, TX 76110

5.2.4 EMS Warehouse 2900 Alta Mere Dr., Fort Worth, TX 76177

5.3 Deliveries should be made within fourteen (14) days of receipt of Purchase Order.

5.4 CFW PD & FD requires each shipment to include a detailed packing slip that indicates the exact quantity of items shipped and the unique Purchase

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Order number assigned at the time the order is placed.

5.5 City observed holidays are as follows:

5.5.1 New Year’s Day

5.5.2 Martin Luther King Day

5.5.3 Memorial Day

5.5.4 Juneteenth

5.5.5 July Fourth

5.5.6 Labor Day

5.5.7 Thanksgiving Day and the Friday following

5.5.8 Christmas Day

6.0 VENDOR SUBMITTAL REQUIREMENTS

6.1 Vendors are required to prepare their proposals in accordance with the instructions outlined in this part and elsewhere in this ITB. Each Vendor is required to submit its pricing sheet and subsequently requested material through the CFW Bonfire portal.

6.2 It is solely the Vendor’s responsibility to:

6.3 Ascertain that they have all required and necessary information, documents, and addenda, prior to submitting a response.

6.3.1 Ensure that the response is received at the correct location, format, and time. Late responses, regardless of delivery means, will not be accepted. Fax, email, or hand-delivered responses will not be accepted.

7.0 NAME BRAND OR EQUAL

7.1 Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in this specification are for information and

ITB Ref. #: 25-0223 Doc. Ref#: ITB-06 Page 6 of 6 ITB Title: Oral Rehydration Solution Packages not intended to limit competition unless otherwise indicated. Bidders may offer any brand for which he/she is an authorized representative, which meets or exceeds the bid specification for any item(s).

7.2 If bids are based on equivalent

products, indicate on the bid solicitation the manufacturer’s product name and reference number.

7.3 Bidders shall explain the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids which do not comply with these requirements are subject to rejection.

Bids lacking any written indication of intent to bid an alternate brand will be received and considered incomplete.

7.4 Unless the bidder clearly indicates in its bid that the product being offered is an “equal” product, the bidder shall provide the brand name product referenced in the bid.

7.5 The City shall have the sole right to determine equal products.