8. Attachment A - Envelope Specifications.pdf
PDF 90 KB Posted
- Solicitation number
- DQ CFAA 2025000488
- Issued by
- Garfield County, Colorado
About this file
Attachment A details the envelope specifications for the Colorado Department of Corrections (CDOC) and Colorado Correctional Industries (CCI) License Plate Plant, outlining requirements for tab envelopes to be used for motor vehicle registration across Colorado's 65 counties. The document specifies precise envelope dimensions of 4 3/16" X 8 3/4" with detailed requirements for poly windows, inside pockets, printing, and packaging, including 500 envelopes per box and 8 boxes (4,000 envelopes) per case carton. The vendor must provide 2,000 extra envelope boxes and 250 extra case cartons with the first shipment, with all envelopes to be manufactured in the United States and shipped to the Colorado Territorial Correctional Facility in Canon City.
The specifications include comprehensive printing guidelines requiring county-specific return address information, with up to four different printing styles possible depending on county requirements. Latex glue configurations are precisely defined for the envelope flap and back, with strict uniformity and consistency mandates. The vendor is responsible for all typesetting, artwork, and setup charges, and must provide sample and proof envelopes for approval prior to production. Shipping pricing must include freight to the specified facility, with pallets configured at 4' x 4', and case cartons must be labeled with quantity and county content. The document was revised on 4.16.2024, indicating the current nature of the specification requirements for this state and local contract opportunity.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ATTACHMENT A
Tab Envelope Specifications
4 3/16" X 8 3/4" open side, side seam, 3/8" X 2 3/4" notch in back.
1 1/8" pictorial flap with slit in flap located 2 3/4" from left.
24 # white woven.
Double poly window:
- Top= 7/8" X 1 13/16", 3/8" left, 2 5/8" bottom, poly must be even with fold line of flap.
- Bottom= 1 1/8" X 3 3/8", 2 15/16" left, 11/16" bottom.
Double inside pocket:
- Pocket behind top window = 1 5/8" X 2 5/8".
- Pocket behind bottom window= 4 3/16 X 5 1/2".
Envelope proof sheets:
- Proof sheet file names sent via e-mail must reference the county name for that proof.
Printing:
- Face, flap and back in black ink.
- Up to four different printing styles depending on county requirements.
- All return address information is county specific requiring county name and address changes.
- There are 65 counties in Colorado.
- Envelopes must be kept separated by county.
- Vendor is responsible for all typesetting, artwork and any setup charges.
- Vendor will provide sample and proofs of envelopes for approval prior to production.
Latex glue required on flap and back:
- Flap glue configuration requires split at the slit on flap 1/2" X 1 7/8" and 1/2" X 4 3/4".
- Glue configuration on back requires 1/2" X 3/4" spot in left side of notch on the back, remaining gum line on back is 1/2" X 4 5/8".
- Glue configuration will line up when the flap is closed.
- All glue configurations MUST be uniform and consistent.
Special packaging: We will be responsive to vendor recommendations to uniformity in box and carton size(s) to assure all conform to fit and finish of each.
Envelope boxes:
- 500 envelopes per box, each box must be divided with chipboard at every 100 envelopes
( envelope boxes should measure approximately 5 1 /4" X 9" X 11" with lids).
- 2000 extra envelopes boxes and lids in addition to those required for the order are to be provided with the first shipment to us.
Case cartons:
- 8 boxes (4000 envelopes) per case carton, should measures 22 1/16" long X 18 3/8" wide X 11 11/16" deep and to be constructed of single wall C flute, regular slot container.
- Edge crush test (ECT} 40.
- Size limit is 75 inches.
- Gross Wt. 65 lbs.
- Case cartons must be labeled as to its content (quantity and county).
- 250 extra case cartons in addition to those required for the order, to be provided with the first shipment to us.
- 16 case cartons per pallet (64,000 envelopes)
Shipping:
- Price must include freight to, Colorado Territorial Correctional Facility, 275 West Highway 50, Canon City, CO 81212. Pallets must be 4' x 4'.
Envelopes must be made in the United States of America. Revised 4.16.2024
File details come from the government source that posted it. Updated .