8-Attachment C - South Route SOP.pdf
PDF 974 KB Posted
- Attached to
- Laboratory Courier Services
- Solicitation number
- ITB-27-00003
- Issued by
- Hillsborough County, Florida
About this file
This Statement of Operations document provides operational procedures for the Hillsborough County wastewater courier service, which transports daily samples and supplies between three wastewater treatment plants and the Environmental Laboratory. The contractor must operate seven days per week, beginning service at the first plant (South County Regional WWTP) by 7:00 A.M., collecting samples from South County Regional, Valrico, and Falkenburg wastewater treatment plants and delivering them to the Environmental Laboratory located at 9456 E Columbus Drive. The service involves collecting Chain of Custody (COC) forms, verifying sample lab numbers, placing samples in provided coolers with ice, and ensuring timely delivery to the laboratory. All contractor employees must sign in at a logbook at each facility. The county provides two large coolers, one small cooler, and a key card (3E47) for facility access. Critical operational requirements include ensuring samples are never stored overnight and maintaining proper sample custody procedures at each of the three plants and the laboratory.
The document establishes detailed contact information for both the Environmental Laboratory (available Monday through Friday, 8:00 A.M. to 4:30 P.M., with weekend contacts for plant personnel) and provides specific operational procedures and directions for each facility. Specific requirements include recording delivery times and dates on COC forms, photocopying documentation, and using afterhours drop procedures when the laboratory is unmanned. The contractor is responsible for supplying ice from available sources at each facility and managing sample temperatures throughout transport. The three-year contract opportunity carries a project estimate of $150,061.13 for these comprehensive laboratory courier services.
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Text version
SOUTH WASTEWATER
COURIER SERVICE
7 days per week, courier samples to the Environmental Laboratory from three wastewater treatment plants:
Notes: Must arrive at first plant by 7 A.M.
The Contractor shall ensure that all Contractor employees sign-in at the logbook at each facility
Note: No Samples are ever to be stored by Courier overnight!!!!
• SOUTH COUNTY REGIONAL (SCR)
• VALRICO (VAL)
• FALKENBURG (FKB)
SUPPLIES PROVIDED
2 LARGE COOLERS
1 SMALL COOLER
3E47 KEY
KEY CARD
CONTACT INFORMATION
Environmental Laboratory The laboratory contacts listed below can be reached in the order provided using the following numbers during the hours of 8:00 A.M. to 4:30 P.M., Monday through Friday.
1. Sample Custody 813-272-5977 ext 43635
2. Sophie Whiteworth 813-797-1077
Wastewater Plants Wastewater plant personnel can be contacted on Saturdays and Sundays at the numbers listed below.
1. South County Regional WWTP (SCR) 813-671-7693
2. Valrico WWTP (VAL) 813-744-5526
3. Falkenburg WWTP (FKB) 813-744-5899
SOUTH COUNTY REGIONAL WWTP
520 Teco Road
Once on Teco rd. Bear right and then follow TECO Rd around to the end of the road.
Turn Right. Go past the 1st building on the left to the driveway immediately behind the building. Knock on the door.
Take a large cooler, the small cooler, and any supplies for SCR.
Supplies to be picked up for the lab will be on the floor. Leave any supplies for the plant in the same place.
Pick up the COC from the counter to the left.
Remove the samples from the fridge and place in the large sample cooler after verifying the lab numbers (Lab#) on the bottles match the Lab numbers on the COC form.
For any COC problems or questions, ask a plant operator for assistance or call the Environmental Laboratory contact.
Place the small fecal coliform bottle (in a Ziploc bag) in the separate small cooler.
When all samples are accounted for, record the date, time, and sign the COC. Use the copier across from the fridge to photocopy the COC.
The original COC goes with the samples; place the copy on the counter where the original was found.
Cover the sample containers completely with ice.
Place the coolers and COC in the vehicle.
VALRICO WWTP
1167 N. Dover Road
Once on N. Dover Road, continue past the railroad tracks and turn left on Salem Church Road to the gated entrance to Valrico WWTP.
If the gate is locked, call the operator.
Follow the road to the plant building on the left and park on the grass behind the building opposite side as the parking lot.
From the sidewalk, enter the plant through the middle glass door.
The plant’s lab is through the first door on the left.
Pick up the COC from the counter across from the refrigerator.
Remove the samples from the fridge and place in the large sample cooler after verifying the lab numbers (Lab#) on the bottles match the Lab numbers on the COC form.
For any COC problems or questions, ask a plant operator for assistance or call the Environmental Laboratory contact.
Place the small fecal coliform bottle (in a Ziploc bag) in the small cooler.
When all samples are accounted for, record the date, time and sign the COC; use the copier in the front lobby to make a photocopy.
The original COC goes with the samples; place the copy on the counter where the original was found.
Using ice from the ice machine outside through the louvered doors at the end of the sidewalk, cover the samples thoroughly with ice. If the door is locked, ask one of the plant personnel to unlock it.
Deliver any supplies for “VAL”
FALKENBURG WWTP
102 N. Falkenburg Road
From Highway 60, turn Right onto Falkenburg Road.
At the first light, turn Left at Woodberry Road.
Follow the road straight to the gate.
At the gate, press the button on the keypad for entry.
From the gate follow the road to the right to the back of the small building on the right.
Enter the building through the door on the left.
Remove the samples from the fridge and place in the large sample cooler after verifying the lab numbers (Lab#) on the bottles match the Lab numbers on the COC form.
For any COC problems or questions, ask a plant operator for assistance or call the Environmental Laboratory contact.
Place the small fecal coliform bottle (in a Ziploc bag) in the separate small cooler.
When all samples are accounted for, record the date, time, and sign the COC. Use the copier across from the plant lab to photocopy the COC.
The original COC goes with the samples; place the copy on the counter where the original was found.
Cover the sample containers completely with ice.
Leave any supplies delivered to the plant beside the refrigerator.
Starting Feb 20, 2017
ENVIRONMENTAL LAB
9456 E Columbus Dr
From Falkenburg Rd, turn left at Columbus Dr.
Turn right into the Public Safety, Laboratory, and Central Water
Treatment Plant complex.
Proceed through the gate, the laboratory delivery entrance is on the right hand side under the drive through.
Access the lab via the door to the left of the big window.
Wait for lab personnel to receive and take custody of the samples.
Record the delivery date and time and sign the COC forms.
Pick up any supplies to be delivered to the plants.
If the lab is locked and no one answers, delivery the samples in the afterhours sample drop room. Use the phone to call inside the lab to reach any afterhours analysts. If no one responds, place the samples in the refrigerator. Use the 3E47 key to lock the sample refrigerator once the samples are placed inside.
Record the date and time of sample delivery, sign the COC forms, then place them in the plastic file holder on the refrigerator door.
Leave any supplies delivered to the lab beside the refrigerator.
Empty the ice from the coolers outside.
ENVIRONMENTAL LABORATORY
Permanent Location
| Environmental Laboratory |
| The laboratory contacts listed below can be reached in the order provided using the following numbers during the hours of 8:00 A.M. to 4:30 P.M., Monday through Friday. |
| 1. Sample Custody 813-272-5977 ext 43635 |
| 2. Sophie Whiteworth 813-797-1077 |
| Wastewater Plants |
| Wastewater plant personnel can be contacted on Saturdays and Sundays at the numbers listed below. |
| 1. South County Regional WWTP (SCR) 813-671-7693 |
| 2. Valrico WWTP (VAL) 813-744-5526 |
| 3. Falkenburg WWTP (FKB) 813-744-5899 |
| VALRICO WWTP |
| 1167 N. Dover Road |
| FALKENBURG WWTP |
| ENVIRONMENTAL LAB |
File details come from the government source that posted it. Updated .