864 Broad Street – 4th Floor Augusta, GA 30901

(706) 826-1000; FAX: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB. BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

PROPOSAL COVER SHEET

PEST CONTROL SERVICES RFP#26-208

DATE:

VENDOR NAME:

ADDRESS:

CONTACT

PERSON:

PHONE:

EMAIL:

Addendum(s) Acknowledged: (If Applicable)

Yes #______________ Dated _______________

Yes #______________ Dated _______________

PROPOSALS DUE BY 3:00 P.M., THURSDAY, AUGUST 6, 2026

864 Broad Street – 4th Floor Augusta, GA 30901

(706) 826-1000; FAX: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB. BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

TO: Pest Control Firms and Contractors

FROM:

Richmond County Board of Education

DATE:

July 10, 2026

SUBJECT:

Pest Control Services RFP#26-208

You are invited to submit sealed proposals to contract with the Richmond County Board of Education, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) to provide Pest Control Services. Proposals are due at the time and place noted herein.

Contact person for this contract is Mr. Cleveland Mixon, Assistant Director of Environmental Health and Safety MixonCl@boe.richmond.k12.ga.us (706) 737-7189 or Mr. Glenn Todd, Director of Maintenance & Facilities toddgl@boe.richmond.k12.ga.us

RCSS will hold a pre-bid meeting on Tuesday, July 21, 2026, at 1:00 p.m. This meeting will be held at Butler High School; 2011 Lumpkin Road, Augusta, GA 30906. Perspective bidders will meet at the main entrance of the school. If after visiting this school, perspective bidders may request times to see other schools if necessary.

Also note further requirements under the following standard terms and conditions.

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m., on Thursday, August 6, 2026, at 864 Broad Street, Augusta, GA 30901.

2) LATE BIDS AND PROPOSALS: Regardless of cause, late bids and proposals will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery to the designated office by the designated time.

Late bids and proposals will not be accepted or opened.

mailto:flonoad@boe.richmond.k12.ga.us mailto:toddgl@boe.richmond.k12.ga.us

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE AND FACILITIES

JULY 10, 2026 PEST CONTROL SERVICES RFP #26-208

3) BID FORM: All bids must be submitted on the provided bid form.

4) SEALED BID REQUIREMENT: You must submit one paper copy of your proposal and a digital copy on a flash-drive clearly labeled and placed in the sealed envelope. Each bid must be submitted in a sealed envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools; c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, GA 30901. Each sealed envelope containing a bid must be plainly marked on the outside “PEST CONTROL SERVICES RFP #26-208”. If forwarded by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFQ #26-208.

5) NOTE TO BIDDERS: Bidders must satisfy themselves of the accuracy of the estimate quantities in the bid schedule by a review of provided specifications including any addenda.

After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

6) CERTIFICATION: The Richmond County School System may make such investigations as it deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish the Owner all such information and data for this purpose as it may request. The RCSS reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to carry out the obligations of the agreement and to complete the work.

7) CONTRACT PERIOD: The contract is expected to commence on September 1, 2026, and end on August 31, 2028.

8) OPTION TO RENEW: The Richmond County School System shall have the option to renew for three (3) additional years at the same costs, terms and conditions as the original contract contingent upon the mutual agreement of the vendor and Richmond County School System.

9) PROOF OF INSURANCE: The contractor will be required to carry Workmen’s Compensation Insurance, Contractor’s Protective Liability Insurance, and Contractor’s Public Liability Insurance, Personal Injury, including death limits of $100,000 for each person and $250,000 for each accident; Property Damage limits of $50,000 for each accident and $100,000 for aggregate of operations. Certificates of Insurance must be sent to the School System prior to commencement of work, with the Richmond County School System to be named as additional insured on public liability insurance for personal injury and property damage.

10) REJECTION OF PROPOSAL: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFP. Such rejections, waivers, or negotiations to be accomplished in any manner may be necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals or proposals which are uncertain as to terms or compliance with specifications.

11) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

12) NON-WITHDRAWAL PERIOD: Proposals may not be withdrawn for a period of thirty

(30) days from the date of opening.

13) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year:

202-2-506 (b) (1) “Pursuant to O.C.G.A.§20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School system at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School system to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School system for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

14) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

15) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable service, the Richmond County School System reserves the right to make other temporary arrangements for Grass Management Services.

16) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT “A” FOR Sex Offender Acknowledgement Form.

17) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “B” for E-Verify Affidavit Form.

18) SMOKE FREE ENVIRONMENT: Bidder shall prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

19) AWARD METHOD: Contract will be awarded based on the lowest responsible and responsive bidder meeting specifications and the overall general value received. This may result in awards not made to the lowest bidder. Each proposal will be evaluated on the following matrix scale.

SELECTION CRITERIA TOTAL POINTS AVAILABLE

# of available employees and response time 30 Proven Commercial Pest Management Experience with businesses or school systems of similar size – to include inspection, treatment and record keeping of services rendered

Customer References for proposed services 20 Cost total of proposed services 20 Total Points 100

20) NOTIFY: WORK TIMES, AND DELIVERIES MUST BE CLEARED THROUGH

MR. CLEVELAND MIXON MixonCl@boe.richmond.k12.ga.us WITH THE

DEPARTMENT OF MAINTENANCE AND FACILITIES (706) 737-7189.

21) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

22) TAX EXEMPT: The Richmond County School System is exempt for State sale taxes.

Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

23) SERVICE REQUIREMENT: The successful vendor agrees to accomplish all work covered by these specifications. This contract must be self-performed by the awarded contractor or their direct employees.

mailto:MixonCl@boe.richmond.k12.ga.us

24) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS

REGARDING THIS REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing by electronic mail to:

Richmond County School System – Business Office ATTN: Ms. Cecilia Perkins – 706-826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School system.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretation must be submitted to the Business Office on or before the close of business July 28, 2026; 5:00 P.M.

27) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed via the website www.rcboe.org/bids. Any addenda issued during the time of the request for proposal should be acknowledged by the participating contractor and attached to their response form.

29) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under the Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcboe.org/bids

Pest Control Services

We are looking to award this contract to a single vendor who can perform the work at all of the locations listed. This is a self-performance contract. Awarded contractor and/or their direct employees must be able to perform all work requested.

The RCSS has issued this Request for Proposal for the purpose and intent of obtaining responses from licensed, qualified firms to furnish pest control services for the Richmond County School System.

This contract, if award is made, will consist of providing pest control services at all Richmond County School System schools and facilities listed below.

RCSS is a high-performing public school system located in the Central Savannah River of Georgia.

with 50 plus schools and centers, 5,000 employees and approximately 30,000 students. Additional information can be found on the RCSS website. https://rcboe.org

At present RCSS has 55 sites that will need these services performed. Please be advised that the building inventory sometimes fluctuates. If a building is sold or the school closes, RCSS will notify you to discontinue service at that location. If a new location is added, you will be asked to give a price for the services at that location, if pricing is approved you will be directed to start the service at said location. All locations with address and square – footage are listed on the pricing quote form. The square footage is stated in good faith and meant for reference only. It is the bidder’s responsibility to verify information for pricing purposes. Variances are the responsibility of the respondent and do not constitute grounds for pricing during the term of the contract or renewal periods.

PRE-BID MEETING

RCSS will hold a pre-bid meeting on Tuesday, July 21, 2026, at 1:00 p.m. This meeting will be held at Butler High School; 2011 Lumpkin Road, Augusta, GA 30906. Prospective bidders will meet at the main entrance of the school. If after visiting this school, perspective bidders may request times to see other schools if necessary.

SCOPE OF SERVICES

The services are to include but not be limited to pest control treatment for insects, roaches, and ants on a pre-scheduled monthly basis in the afternoons or evenings. The services should include inspection of all sites monthly and treatment as recommended or needed. The service must include, but not limited to, entire interior campus and the following exterior areas: playgrounds, physical education fields, practice fields, and other requested areas. Additionally, exterior specified areas must be treated as needed for ants.

https://rcboe.org/

PRICING

Proposed pricing must be complete as to the cost per location and must include the pest control treatment, inspections for the facility, as well as ant and rodent treatment for facility grounds. Proposed pricing must also include travel, labor, material, chemical expenses, and emergency on-demand treatment rates which many be needed at night or on the weekend.

MATERIALS USED

• Proposals must contain copies of the current Applicator Certification/Licensing for each of the proposed treatment operators.

• Proposals must contain chemical descriptions and Material Safety Data Sheets (MSDS) for all proposed treatment chemicals.

• Proposals must include the plan for inspection of all sites monthly and treatment intervals as recommended by the bidder. This plan is to include documentation for reporting inspections and pest issues to RCSS. RCSS will need to give written approval for further treatment after inspections. This would be necessary if the further treatment is outside of scheduled treatment and if there is an additional cost for the treatment.

A. Pest control treatment shall be rendered on a regularly scheduled basis at each of the facilities listed on the list below. Respondent shall furnish a service schedule to the Assistant Director of Health and Environmental Safety (Cleveland Mixon mixoncl@boe.richmond.k12.ga.us ) who is responsible for administration of this contract.

B. Respondents must include a photocopy of the company’s current State of Georgia Pest Control License and the current State of Georgia Pest Control Certification of each employee that will be servicing any Richmond County School System facility. The Richmond County School System will independently verify each license/certificate with the State. Only licensed and certified operators shall be allowed to apply pesticides, baits and termiticides.

Records must be kept in compliance with the State of Georgia Regulatory Agency and copies supplied to the Richmond County School System.

C. The successful Respondent will be required to comply with the State of Georgia

Law for Public Schools including, but not limited to, the following:

1) Post notices of when and where pesticides are to be used within the interior of each building.

2) Retain for 5 years Material Safety Data Sheets and other documents relative to the pesticide(s).

mailto:mixoncl@boe.richmond.k12.ga.us

D. Treatment shall be scheduled after school hours or on weekends when no children are present. Access to the building can be arranged. If treatment is required in specific areas during school hours, it must be approved by school administrators. The kitchen areas cannot be treated when food is being prepared, served or put away. The cafeteria area cannot be treated when any children or others are present.

E. When treatment is performed, after school hours, a service ticket or other notification of treatment must be signed by the Respondent and left in the school office or food service office and a copy emailed to Cleveland Mixon;

mixoncl@boe.richmond.k12.ga.us .

F. All buildings, in their entirety, should be inspected monthly and treated/serviced as needed. There should be concentrated treatments in the specific areas below:

1) Food preparation facilities at each school

2) Food storage facilities at each school

3) Dining area of each location

4) Interior Concession Stands

5) Classrooms

6) Storage rooms

7) Offices

8) Teacher workrooms

9) Home Economic Labs

10) Restrooms

11) Gymnasiums

12) Dressing rooms in gymnasium

13) Media Center

14) Exterior perimeter of entire building, including any auxiliary buildings or mobile classrooms.

I. Extermination shall be effective against all insects and rodents normally found in the above areas. Prices quoted shall include fogging or other treatment methods required for the elimination of pests. There shall be no additional charges for fogging.

J. The Contractor shall adequately suppress the following pests:

• Indoor populations and incidental invaders of rodents (mice and rats), insects, spiders, and other pests, unless excluded.

• Outdoor populations of potentially indoor-infesting species that are within

10' of the specified buildings.

• Stinging insects within the property boundaries of the specified buildings.

mailto:mixoncl@boe.richmond.k12.ga.us

K. Other:

• Emergency pest issues should be treated within 24 hours of request.

• Time frame of service visits: The Contractor shall conduct routine pest management activities after school hours.

M. Square footages are estimates only. The Respondent shall allow for this fact.

The invoices shall reflect an itemized list of services performed at each location.

N. All areas of work shall be left in clean condition. All debris shall be removed on a daily basis. Respondent must remove dead animals from Richmond County School System property within a four (4) hour call-in time.

O. Any damage done by the Respondent’s personnel to any part of the building, equipment, furniture, fixtures, landscaping or any other items owned by the Richmond County School System shall be repaired or replaced in an acceptable manner at no cost to the Richmond County School System.

P. Respondent shall make additional calls as necessary to maintain complete pest control without additional cost to the Richmond County School System.

Respondent must respond to retreatment calls within 48 hours after notification.

Q. All application methods and chemicals used will meet EPA standards and regulations and must be approved for use in food service areas by the Richmond County Health Department.

R. The successful respondent must provide an electronic copy to the RCSS Maintenance and Facilities Department with a copy of the material safety data sheets on all chemicals used. This can be emailed to mixoncl@boe.richmond.k12.ga.us

S. Respondents shall state the total monthly cost for each location in the space provided on the Respondent Pricing Sheet.

T. Original invoices must be sent by Respondent by email to the RCSS Maintenance and Facilities Department. Each invoice must be clearly labeled with the location and date of service. Email: Tuckela@boe.richmond.k12.ga.us and copied to MixonCL@boe.richmond.k12.ga.us

U. All regularly scheduled services should be made on one monthly invoice with charges listed for each location. Charges for any special pest control services during the month should be listed as separate line items by location on the same invoice.

mailto:mixoncl@boe.richmond.k12.ga.us mailto:Tuckela@boe.richmond.k12.ga.us mailto:MixonCL@boe.richmond.k12.ga.us

V. Charges for termite treatments should be billed separately from the regular monthly invoice.

W. Requests for service due to missed schedules must be handled within 24 hours of Respondent notification.

X. The RCSS accepts no responsibility for business related administrative cost, such as licensing, professional development or State and local taxes.

Y. It is the responsibility of the Respondent to request clarification of any part of the specifications prior to submitting a proposal.

Z. The Respondent must be currently licensed to operate in the State of

Georgia. Copies of the Respondent’s license must be submitted along with the proposal.

AA. Awarded Respondent must schedule advance appointments with

Cleveland Mixon, Assistant Director of Health and Environmental Safety for all services.

BB. Respondents shall state the total monthly cost for each location in the space provided on the Respondent Pricing Sheet. Respondents shall also list any additional costs that may be required under this contract.

CC. Once awarded, any changes in the scope of work must be pre-approved by the

Facilities and Maintenance Department of the Richmond County School System before being performed. Any work completed without the prior written consent of the RCSS will result in the Respondent being liable for the full cost of the work performed.

CURRENT SITES WHERE SERVICES SHALL BE PERFORMED

SCHOOL Street Address Zip TOTAL

SQ. FT.

A.D. Hains Elementary 1820 Windsor Spring Rd 30906

70,282

A.R. Johnson High 1324 Laney-Walker Blvd 30901

187,083

Academy of Richmond County 910 Russell St 30904

243,465

Bayvale Elementary 3309 Milledgeville Rd 30909

62,729

Belair Elementary 3925 Harper Franklin Ave 30909

126,005

Belair Middle 150 Potential Way 30909

137,508

Blythe Elementary 290 Church St 30805

59,022

Butler High 2011 Lumpkin Rd 30906

176,856

C.T. Walker Elementary 1301 Wrightsboro Rd 30901

103,141

Central Office 864 Broad St 30901

132,129

Collins Elementary 1321 Swanee Quintet Blvd 30901

59,022

Copeland Elementary 1440 Jackson Rd 30909

56,749

Cross Creek High 3855 Old Waynesboro Rd 30906

217,957

Davidson 6-12 615 Twelfth St 30901

133,047

Deer Chase Elementary 1780 Deer Chase Ln 30815

78,820

Diamond Lakes Elementary 4153 Windsor Spring Rd 30815

78,820

Freedom Park PK-8 345 42nd St 30905

111,174

Glenn Hills Elementary 2838 Glenn Hills Dr 30906

65,123

Glenn Hills High 2840 Glenn Hills Dr 30906

189,296

Glenn Hills Middle 2941 Glenn Hills Dr 30906

138,219

Goshen Elementary 4040 Old Waynesboro Rd 30906

68,792

SQ. FT.

Gracewood Elementary 2032 Tobacco Rd 30906

62,920

Hephzibah Elementary 2542 Hwy 88 30815

77,701

Hephzibah HS 4558 Brothersville Rd 30815

200,738

Hephzibah Middle 2427 Mims Rd 30815

109,683

Jamestown Elementary 3637 Heirs Blvd 30815

59,022

Jenkins-White Elementary 800 15th Ave 30906

77,803

Josey High 1701 Fifteenth St 30901

95,689

Lake Forest Hills Elementary 3140 Lake Forest Dr 30909

94,614

Lamar-Milledge Elementary 510 Eve St 30904

70,422

Laney High 139 Laney Walker Blvd 30901

187,315

Maintenance Buildings 2956 Mike Padgett Hwy 30906

24,742

McBean Elementary 1165 Hephzibah McBean Rd 30815

68,867

Meadowbrook Elementary 3630 Goldfinch Dr 30906

63,394

Monte Sano Elementary 2164 Richmond Ave 30904

80,804

Morgan Rd Alternative Center 3635 Hiers Blvd 30815

99,141

National Hills Elementary 1215 Northwood Rd 30909

45,703

Pine Hill Middle 2147 McElmurray Rd 30815

115,286

RC Technical Career Magnet 3200 B Augusta Tech Dr 30906

128,877

Richmond Hill Elementary 2160 Mura Dr 30906

122,285

Richmond Hill Middle 3420 Julia Ave 30906

132,982

Spirit Creek Middle 115 Dolphin Way 30815

99,141

Sue Reynolds Elementary 3840 Wrightsboro Rd 30909

103,715

SQ. FT.

T. Harry Garrett Elementary 1100 Eisenhower Dr 30904

98,602

Terrace Manor Elementary 3110 Tate Rd 30906

55,526

Tobacco Rd Elementary 2397 Tobacco Rd 30906

66,669

Transportation Offices 2950 Mike Padgett Hwy 30906

12,658

Tubman Education Center 1740 Walton Way 30904

116,074

W.S. Hornsby Elementary 310 Kentucky Ave 30901

88,206

W.S. Hornsby Middle 320 Kentucky Ave 30901 72,874

Warren Rd Elementary 310 Warren Rd 30907

77,845

Westside High 1002 Patriots Way 30907

191,275

Wheeless Rd Elementary 2530 Wheeless Rd 30906

100,423

Wilkinson Gardens Elementary 1925 Kratha St 30906

76,484

Willis Foreman Elementary 2413 Willis Foreman Rd 30815

63,622

TOTAL Full Service

5,636,341

At present RCSS has 55 sites that will need these services performed. Please be advised that the building inventory sometimes fluctuates. If a building is sold or the school closes, RCSS will notify you to discontinue service at that location. If a new location is added, you will be asked to give a price for the services at that location, if pricing is approved you will be directed to start the service at said location. You will only be paid for services rendered at our active locations. All locations with address and square – footage are listed on the pricing firm.

Each Vendor must submit at least two references which are of similar jobs or contracts.

Preferably from other school systems.

VENDOR/COMPANY NAME: _____________________________________________________

NAME: ______________________________________________________

EMAIL: ______________________________________________________

PHONE: ___________________________________________________

DATE SUBMITTED: _______________________________________

REFERENCES

Company Name:

Contact Name:

City and State:

___________________________________ and _____________

Phone Number:

Email:

Company Name:

Contact Name:

City and State:

___________________________________ and _____________

Phone

Email:

PEST CONTROL SERVICES

RFP #26-208 QUOTE FORM

QUOTE FORM IS ATTACHED in separate PROTECTED EXCEL WORKBOOK.

There are two worksheets within this workbook. One covers the inspection and treatment services of each location and the second covers any additional services.

You must save this document to your computer; you may then fill out your prices and company name on the worksheet. All areas highlighted in light yellow are available for you to type in. Once complete you must save the and print the document and return it in a sealed envelope with all other required proposal documents.

You must use this quote form to turn in your pricing.

If you have any questions about the form, please call the business office at 706-826-1298 or email perkice@boe.richmond.k12.ga.us.

SIGNATURE OF PERSON SUBMITTING BID:

DATE: ___________________________________________________

PRINTED NAME:

TITLE: ______________________________________________________

COMPANY NAME: ____________________________________________________________

ADRESS: ____________________________________________________

CITY, STATE, ZIP: _______________________________________________________

PHONE NUMBER: _________________________________________________

FAX NUMBER: __________________________________________________

CONTACT PERSON: __________________________________________________

EMAIL: ________________________________________________________

mailto:perkice@boe.richmond.k12.ga.us

ATTACHMENT “A”

SEX OFFENDER ACKNOWLEDGEMENT FORM

Read, sign and return this form to the Richmond County Board of Education along with bid proposal.

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3- 34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

The Contractor (or Vendor) is certifying to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding me or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Company Name:

Contractor/Vendor Signature Date Signed

Witness Signature Date Signed

ATTACHMENT “B”

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub. L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation. Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period.

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification

Date of Authorization:

Name of Project:

Pest Control Services

Solicitation Number (if applicable):

RFP# 26-208

Name of Public Employer: Richmond County School System I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________________, ________, 202___ in ____________________ (city), ________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ___________________ DAY OF _____________________________________________ ,201_________.

NOTARY PUBLIC

My Commission Expires: ____________________________________________________________________________