8-42-ITB-26 Lockbox Services Bid Form.xlsx

This is a bid form for lockbox services issued by the City of Palm Bay, Florida Utilities Department under Invitation to Bid (ITB) 42-ITB-26. The City seeks qualified firms to provide lockbox processing services for its Customer Care Division, which manages approximately 58,000 utility, sanitation, and stormwater accounts billed monthly across five billing cycles, plus approximately 23,500 stormwater-only accounts billed annually. The bid form requires bidders to submit unit pricing for ten standard lockbox processing services based on the City's estimated monthly volumes, including cash remittance payments, electronic items processing, check processing, file fees, exception items, deposit expenses, item processing, multiples processing, remittance images, and research requests. Monthly and annual pricing calculations are automated based on unit prices entered by bidders.

The bid form mandates that bidders complete both Table 1, which captures standard lockbox processing fees based on estimated monthly volumes, and Table 2, which accounts for any additional service charges including setup, one-time, and recurring monthly fees not captured in Table 1. The Total Bid Price, derived from the sum of Tables 1 and 2, determines the lowest responsive and responsible bidder. Blank line items are interpreted as no charge for that service. Bidders must provide complete pricing information and certify their authorization to submit pricing on behalf of their firm by signing the bid form, which requires submission of contact information, company details, and authorized representative credentials. The monthly volume estimates provided are based on current averages and are not guaranteed; bidders may request additional historical volume detail from the City contact during the question period.