8-21658 Vertical Pump Maintenance APPROVED.pdf

G:\Remote Work\For Review\OBrien Team\Admin Awards\101921 21658 Vertical Pump Maintenance with SS\10202021 21658 Vertical Pump Maintenance.docx

Administrative Award Procurement Services Department

File Number: 21658

Title: Purchase of vertical turbine pump maintenance services and associated parts.

Purpose/Outcome: The purpose of this contract is for ongoing and as needed maintenance services and associated parts for vertical turbine pumps in operation throughout the water, wastewater, and reclaimed systems to include disconnecting, testing, trimming, balancing, removal, transportation, field services, inspection, and/or repair services. The required maintenance services and parts will ensure the pumps are in working order and meet pumping capacities at peak demands in support of water operations.

Recommended Action: Award a contract to the lowest, responsive, and responsible bidder

Vendor: A.C. Schultes of Florida, Inc.

Amount: $246,190.00. The award amount includes a $95,000.00 allowance for unspecified parts that may be required to successfully complete future projects but cannot be reasonably defined at this time due to the nature of the work. The recommended vendor is offering the County a five (5%) discount from their retail pricing.

Bids Received: From three (3) different vendors.

Contract Period: From the effective date of the blanket purchase agreement for a four (4) year period ending on the last day of the final month.

Renewal Period(s): None

Economic Development Participation: In this case, no participation goal or set-aside was established for this procurement. All Certified Disadvantaged Minority/Disadvantaged Women Business Enterprises (DM/DWBE) and Registered Small Business Enterprise (SBE) firms in this work category were solicited. Although no participation goal or set-aside was established, the opportunity to submit a bid as a prime vendor is always available to interested firms, including Certified DM/DWBE and Registered SBE firms.

Preparer: Becky O’Brien

Originating Department: Water Resources

Funding Source: Department’s Operating Budgets

Comparison to Original Estimate: The recommended award amount is 1.52% ($3,810.00) less than the department’s estimate for this project. Effective competition and transparency were achieved through the use of competitive sealed bidding for this procurement, and the requesting department determined the resulting pricing to be fair, reasonable, and consistent with previous purchases of similar work.

G:\Remote Work\For Review\OBrien Team\Admin Awards\101921 21658 Vertical Pump Maintenance with SS\10202021 21658 Vertical Pump Maintenance.docx

Administrative Award Procurement Services Department

Recommendation Approval File Number: 21658

Originating Director: Department Recommendation Approved by Beth Schinella Date: October 8, 2021

Director of Procurement: Date:

Assistant County Administrator(Cassady): Date:

Chief Administrator: N/A Date:

Deputy County Administrator: N/A Date:

Chief Information and Innovation Officer: N/A Date:

Chief Financial Administrator (Fesler): Date:

County Administrator (Wise): Date:

Delegation to Director of Procurement:

[N] Unilateral Change Orders up to $25,000 [N] Unilateral Renewal Periods [N] Unilateral Extensions [N] Additional Purchase Options

Attachment(s): Department Recommendation, Bid Summary, Nonresponsive Letters

October 22, 2021

October 22, 2021

October 25, 2021

MaloneN Typewritten text October 25, 2021

PROCUREMENT SERVICES

PO Box 1110, Tampa, FL 33601-1110

(813) 272-5790 | Fax: (813) 272-6290

HCFLGOV.NET

C:\Users\deant\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\V4ZJS78Z\Award Recommendation AC Schultes of Florida.docx

BOARD OF COUNTY

COMMISSIONERS

Harry Cohen Ken Hagan Pat Kemp

Gwendolyn "Gwen" Myers Kimberly Overman

Mariella Smith Stacy R. White

COUNTY ADMINISTRATOR

Bonnie M. Wise

COUNTY ATTORNEY

Christine M. Beck

INTERNAL AUDITOR

Peggy Caskey

CHIEF FINANCIAL

ADMINISTRATOR

Tom Fesler

DATE: October 7, 2021 TO: Debbie Andrews, Project

Manager, Water Resources Department

FROM: Becky O’Brien, Procurement Coordinator, Procurement Services

SUBJECT: Recommendation for Award, ITB 21658, Vertical Turbine Pumps Maintenance and Parts, Estimated Cost: $250,000.00

The attached bid received from A.C. Schultes of Florida, Inc., for the above referenced solicitation is submitted for your review, evaluation, and award recommendation. In accordance with the Procurement Manual, Chapter 3, Item 3.4.2 (E), provide an award recommendation approved by your department director by October 11, 2021.

1. Total Bid Price is: $246,190.00

2. Reference checks are satisfactory: YES NO

3. Recommend award as responsive and responsible bidder YES NO

4. Request Next Bidder? YES NO

5. Provide a statement that addresses the reason(s) for your recommendation or rejection.

Reference checks were conducted; all were very satisfactory. The company is also known to the Department

6. Provide any other information regarding the purpose and/or outcome of this procurement that you would like communicated to the approver(s) (e.g. County Administrator, Board of County Commissioners, etc.)

The mechanical maintenance section of the Plant Ops Division of the Water Resources Department will be able to reliably have vertical turbine pumps removed, inspected and repaired while keeping down times to a minimum. This contract allows the WRD to maintain permitted compliance levels and meet pumping capacities.

7. Funding: various

Operating Grant: Grant Title Capital Project No(s):

Fiscal Approved By: Date:

Recommendation Approved By: Date:

Department Director

Enclosure

10/7/2021

10/8/21

Notice of Intent to Award RFQ 21688: Vertical Turbine Pumps Maintenance Services and Parts

RFQ Quotes Received 3 Invited Suppliers 545

Close Date Active Quotes 3 Intent to Participate 5

RFQ Currency Shortlisted Quotes 3 Responded 3

Header

Posted October 11, 2021

I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

Yes Yes Yes

I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

Yes Yes Yes

I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

Yes Yes Yes

Title of person submitting the Bid. Vice President sales rep Account Manager

I represent that I am at least eighteen (18) years of age. Yes Yes Yes

Affirmation

Name of person submitting the Bid. Gregory Schultes Patrick Wells Joshua Whitlatch

Notes

Notice: Pursuant to Hillsborough County Ordinance 13-24, Protest

Process and Procedures and Cone of Silence the bidder(s) identified are being recommended for contract award. Interested parties with a grievance pertaining to this procurement shall provide the County written notice no later than five (5) business days from the date the

County posts this notice of intent to award. See following link for specific ordinance details: http://hcflgov.net/library/hillsborough/media-center/documents/Procurement%20Services/Procurement%20Manual/

AppendixCC

Bidder deemed nonresponsive for failing to demonstrate of provide evidence of the required licensing as specified in the solicitation, Section 1.2.2.

Bidder deemed nonresponsive for failing to demonstrate or provide evidence of the required licensing as specified in the solicitation, Section 1.2.2.

Title Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

TAMPA ARMATURE WORKS INC

Quote 238426

Requirements

Note to Buyer Labor rates are per person per hour

Attachments Yes No Yes

Quote Valid Until 9/30/2021

Supplier's Quote Number

Total Award Amount 246,190.00

Time of Quote 7/2/2021 11:38 6/17/2021 8:58 7/2/2021 11:39

Shortlist Status Included Included Included Quote Total 246,190.00 167,875.00 162,820.00

Contact SCHULTES, GREGORY WELLS, PATRICK Whitlatch, Joshua

Quote Status Active Active Active

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

21658

7/2/2021 14:00

USD

At this present time, we understand all requirements and state that as a serious Bidder we will comply with all the stipulations included in this Solicitation Document.

The above-named Bidder affirms and declares:

1. That the Bidder is of lawful age and that no other person, firm or corporation has any interest in this Bid or in the Contract proposed to be entered into.

2. That this Bid is made without any understanding, agreement, or connection with any other person, firm or corporation making a Bid for the same purpose, and is, in all respects, fair and without collusion or fraud.

3. That the Bidder is not in arrears to Hillsborough County upon debt or contract and is not a defaulter, as surety or otherwise, upon any obligation to Hillsborough County.

4. That no officer or employee or person whose salary is payable, in whole or in part, from the County Treasury is, shall be or become interested, directly or indirectly, surety or otherwise in this Bid; in the performance of this Contract; in the supplies, materials, equipment, and Services and/or Work to which they relate; or in any portion of the profits thereof.

5. That the Bidder has carefully examined the site where the

Services and/or Work are to be performed and that, from the Bidder's own investigations, the Bidder is satisfied with the nature and location of the Project and/or Work to be performed; the character, quality and quantity of materials; the kind and extent of the equipment and other facilities needed for the performance of the Services and/or Work; the general and local conditions, all difficulties to be encountered; and all other items which may in any way affect the performance of the

Services and/or Work.

6. That the Bidder has not altered the original Solicitation Document in any way and further understands that any such alteration of the original Solicitation Document may result in rejection of the Bidder's

Bid.

7. Bidder acknowledges and understands that Section 287.135, Florida Statutes, prohibits agencies and governmental entities from contracting with a company for goods and/or services that are One

Million Dollars ($1,000,000) or more, if such company is (i) engaged in business operations in Cuba or Syria, (ii) on the Scrutinized

Companies that Boycott Israel List (created pursuant to Florida

Statutes, Section 215.4725), (iii) on the Scrutinized Companies with

Activities in Sudan List (created pursuant to Florida Statutes, Section

215.473), or (iv) on the Scrutinized Companies with Activities in the

Iran Petroleum Energy Sector List (created pursuant to Florida

Statutes, Section 215.473). Bidder hereby certifies that Bidder (i) is not engaged in business operations in Cuba or Syria, (ii) is not on the

Scrutinized Companies that Boycott Israel List, (iii) is not on the

Scrutinized Companies with Activities in Sudan List, and (iv) is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy

Sector List. Bidder acknowledges and understands that pursuant to

Florida Statutes, Section 287.135, the submission of a false certification may subject Bidder to civil penalties, attorneys’ fees and/or costs.

Yes Yes Yes

Pursuant to the SPECIAL TERMS AND CONDITIONS that allows the

Contract to be available to all government agencies, departments, and municipalities, does the Bidder agree to make the contract and bid prices submitted available to all government agencies, departments, and municipalities?

The Bidder's choice to make the contract available (or not) will NOT be considered in the award of the Bid.

No Yes Yes

Bidder is currently set up with a merchant account to accept payment by VISA credit card and will accept payment from the County by VISA account through the ePayables electronic payment solution.

Note: If Bidder is already enrolled in the County's ePayables solution for an existing contract/award, the Bidder will automatically receive payment using their enrolled solution in the event the Bidder is the

Successful Bidder.

No Yes Yes

Bidder will accept payment from the County by direct deposit through the ACH electronic payment solution.

Note: If Bidder is already enrolled in the County's ACH solution for an existing contract/award, the Bidder will automatically receive payment using their enrolled solution in the event the Bidder is the Successful

Bidder.

Yes Yes Yes

Deviation(s): Any representation of deviation(s) may cause this Bid to be rejected by Hillsborough County. The following represents every deviation (itemized by number) to the foregoing Invitation to Bid upon which this Bid is based.

None.

In the event an Agreement is executed upon the award of this

Invitation to Bid to the Bidder, the County will provide Successful

Bidder with a copy of the executed Agreement, if applicable. The

County prefers to provide the document via electronic mail (e-mail).

However, if Bidder wishes to receive an original hard copy of the executed Agreement, it can be mailed. Indicate the delivery method desired.

Send electronic version Send electronic version Send electronic version

In addition to the Bidder’s affirmations set forth herein, Bidder affirms and declares that Bidder is in compliance with Florida Statutes, Section

448.095 which, in part, requires all Contractors and its Subcontractors to register with and use the United States Department of Homeland

Security’s E-Verify system for all newly hired employees, and requires

Contractors to obtain affidavits from its Subcontractors stating that the

Subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Bidder acknowledges and understands that pursuant to Florida Statutes Section 448.095, the County is required to terminate the Contract if it has a good faith belief that the Contractor knowingly violated Florida Statutes Section 448.09(1); whereupon, the

Contractor will not be eligible for award of a public contract for at least one year from the date of such termination.

Yes Yes Yes

General Requirements

Notice of Intent to Award RFQ 21688: Vertical Turbine Pumps Maintenance Services and Parts RFQ Quotes Received 3 Invited Suppliers 545

Close Date Active Quotes 3 Intent to Participate 5 RFQ Currency Shortlisted Quotes 3 Responded 3

Lines Number of Awarded Lines 8 Total Current Value Total Savings Amount

Number of Awarded Suppliers 1 Total Award Amount 246,190.00 Total Savings Percent

1 TRAILER/TRUCK SERVICE TO TRANSPORT PUMP TO REPAIR FACILITY as defined in Sections 1.4. and 1.5 TRAILER/TRUCK SERVICE TO TRANSPORT PUMP TO REPAIR FACILITY as defined in Sections 1.4. and 1.5.

TRAILER/TRU Line Type 38 TRAILER/TRUItem, Rev / Job 4,750.00 TRAILER/TRU Category TRAILER/TRUCK SERVICE TO TRANSPORT PUMP TO REPAIR FACILITY as defined in Sections 1.4. and 1.5.

TRAILER/TRUCK SERVICE TO TRANSPORT PUMP TO REPAIR FACILITY as defined in Sections 1.4. and 1.5.

Quantity Unit Hour (s) Quantity Agreed Start Price Award Amount

21658 7/2/2021 14:00

USD

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 125 55 55 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 38 38

Attachments No No No

Award Amount 4,750.00 Award/Reject Reason Note to Buyer

TRAILER/TRUCK SERVICE TO TRANSPORT PUMP TO REPAIR FACILITY as defined in Sections 1.4. and 1.5.

2 CRANE TRUCK SERVICE FOR REMOVING AND INSTALLING PUMPS as defined in Sections 1.4. and 1.5.

CRANE TRUCK SERVICE FOR REMOVING AND INSTALLING PUMPS as defined in Sections 1.4. and 1.5.

CRANE TRUC Line Type 68 CRANE TRUCItem, Rev / Job 22,100.00 CRANE TRUC Category CRANE TRUCK SERVICE FOR REMOVING AND INSTALLING PUMPS as defined in Sections 1.4. and 1.5.

CRANE TRUCK SERVICE FOR REMOVING AND INSTALLING PUMPS as defined in Sections 1.4. and 1.5.

CRANE TRUCK SERVICE FOR REMOVING AND INSTALLING PUMPS as defined in Sections 1.4. and 1.5.

3 STANDARD LABOR RATE (MECHANIC) MONDAY - FRIDAY 7:00 AM - 3:30 PM

STANDARD LABOR RATE (MECHANIC) MONDAY - FRIDAY 7:00 AM - 3:30 PM

STANDARD LA Line Type 450 STANDARD LAItem, Rev / Job 56,250.00 STANDARD LA Category

STANDARD LABOR RATE (MECHANIC) MONDAY - FRIDAY 7:00 AM - 3:30 PM

STANDARD LABOR RATE (MECHANIC) MONDAY - FRIDAY 7:00 AM - 3:30 PM

Quantity Unit Hour (s) Quantity Agreed Start Price Award Amount

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 325 280 190 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 68 68

Attachments No No No

Award Amount 22,100.00 Award/Reject Reason

Quantity Unit Hour (s) Quantity Agreed Start Price Award Amount

Note to Buyer

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 125 55 55 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 450 450

Attachments No No No

Award Amount 56,250.00

STANDARD LABOR RATE (MECHANIC) MONDAY - FRIDAY 7:00 AM - 3:30 PM

4 NON-STANDARD LABOR RATE (MECHANIC) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY

NON-STANDARD LABOR RATE (MECHANIC) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY NON-STANDA Line Type 8 NON-STANDAItem, Rev / Job 1,280.00 NON-STANDA Category NON-STANDARD LABOR RATE (MECHANIC) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY NON-STANDARD LABOR RATE (MECHANIC) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY

NON-STANDARD LABOR RATE (MECHANIC) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY

5 STANDARD LABOR RATE (MACHINIST) MONDAY - FRIDAY 7:00 AM - 3:30 PM

STANDARD LABOR RATE (MACHINIST) MONDAY - FRIDAY 7:00 AM - 3:30 PM

STANDARD LA Line Type 225 STANDARD LAItem, Rev / Job 37,125.00 STANDARD LA Category

STANDARD LABOR RATE (MACHINIST) MONDAY - FRIDAY 7:00 AM - 3:30 PM

STANDARD LABOR RATE (MACHINIST) MONDAY - FRIDAY 7:00 AM - 3:30 PM

Quantity Unit Hour (s) Quantity Agreed Start Price Award Amount

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 160 82.5 97.5 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 8 8

Attachments No No No

Award Amount 1,280.00 Award/Reject Reason

Quantity Unit Hour (s) Quantity Agreed Start Price Award Amount

Note to Buyer

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 165 80 70 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 225 225

Attachments No No No

Award Amount 37,125.00

STANDARD LABOR RATE (MACHINIST) MONDAY - FRIDAY 7:00 AM - 3:30 PM

6 NON-STANDARD LABOR RATE (MACHINEST) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY

NON-STANDARD LABOR RATE (MACHINEST) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY NON-STANDA Line Type 8 NON-STANDAItem, Rev / Job 1,560.00 NON-STANDA Category NON-STANDARD LABOR RATE (MACHINEST) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY NON-STANDARD LABOR RATE (MACHINEST) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY

NON-STANDARD LABOR RATE (MACHINEST) AFTER STANDARD HOURS, WEEKENDS, HOLIDAYS, EMERGENCY

7 TEARDOWN AND INSPECTION

TEARDOWN AND INSPECTION

TEARDOWN A Line Type 225 TEARDOWN AItem, Rev / Job 28,125.00 TEARDOWN A Category

TEARDOWN AND INSPECTION

TEARDOWN AND INSPECTION

Quantity Unit Hour (s) Quantity Agreed Start Price Award Amount

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 195 120 97.5 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 8 8

Attachments No No No

Award Amount 1,560.00 Award/Reject Reason

Quantity Unit Hour (s) Quantity Agreed Start Price Award Amount

Note to Buyer

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 125 55 70 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 225 225

Attachments No No No

Award Amount 28,125.00

TEARDOWN AND INSPECTION

8 PARTS DISCOUNT OFF LIST

PARTS DISCOUNT OFF LIST

PARTS DISCO Line Type 100000 PARTS DISCOItem, Rev / Job 95,000.00 PARTS DISCO Category

PARTS DISCOUNT OFF LIST

PARTS DISCOUNT OFF LIST

Quantity Unit Dollar (s) Quantity Agreed Start Price Award Amount

TAMPA ARMATURE WORKS INC

Quote 238426

Supplier Site

936.63 Current Price Savings Amount

Savings Percent

Target Value

A C SCHULTES OF FLORIDA INC

Quote 238568

SOUTHEAST PUMP SPECIALISTS INC

Quote 238420

Quote Status Active Active Active Shortlist Status Included Included Included Quote Price 0.95 0.9 0.9 Unit Price Savings Unit Price Savings Percent Minimum Release Amount Award Yes No No Quantity Agreed 100000 100000 Award Amount 95,000.00 Award/Reject Reason Note to Buyer Attachments No No No

Pricing for this line shall be in the form of a markdown multiplier. Examples: A 10% discount correlates to a markdown multiplier of .90. A 25% discount correlates to a markdown multiplier of .75

Attributes General

(813) 272-5790 | Fax: (813) 272-6290

G:\Letters\2021\08\21658 Vertical Pumps Maintenance and Repair Nonresponsive.docx

BOARD OF COUNTY

COMMISSIONERS

Harry Cohen Ken Hagan Pat Kemp

Gwendolyn "Gwen" Myers Kimberly Overman

Mariella Smith Stacy R. White

COUNTY ADMINISTRATOR

Bonnie M. Wise

COUNTY ATTORNEY

Christine M. Beck

INTERNAL AUDITOR

Peggy Caskey

CHIEF FINANCIAL

ADMINISTRATOR

Tom Fesler

August 2, 2021

SENT VIA ORACLE ISUPPLIER ONLINE DISCUSSION

NO HARDCOPY TO FOLLOW

Mr. Joshua Whitlatch

Tampa Armature Works, Inc.

6312 S. 78th Street

Riverview, Florida 33578

SUBJECT: Bid No. 21658 (Vertical Turbine Pumps Maintenance Services and Parts)

Dear Mr. Whitlatch:

We sincerely appreciate your firm’s participation in the above-referenced procurement process. After careful consideration, your firm’s bid has been deemed nonresponsive for failing to demonstrate or provide evidence that your firm holds the required licensing as specified in the subject solicitation.

Specifically, Section 1.2.2., required the Bidder shall have a current active Florida Contractor’s license at the time of bid submission. On July 22, 2021, you confirmed that your firm does not hold the required licenses. As such, the bid submitted by your firm does not comply with the solicitation requirements.

Generally, a responsive bidder means a bidder who has submitted a response to a solicitation, which conforms in all material respects to the requirements set forth in the same. When the bid fails to meet one (1) or more material requirements of a solicitation, it must ultimately be deemed nonresponsive.

Awarding a contract to a bidder whose bid deviates from policy may adversely impact both potential and competing bidders, is contrary to public policy, injures the integrity of the procurement process, and irreparably damages the public’s confidence. As a result of this determination, staff will recommend that your bid be rejected. Also, it should also be noted that due to the material nature of this deviation, no other aspects of your bid were evaluated; therefore, there may be other deficiencies not described in this letter.

Should you have any concerns or objections to this finding, you are required to address them in accordance with the Protest Ordinance. You must submit your concerns, in writing, to my office no later than five (5) working days after receipt of this notice. This letter is being sent on the date above and the five (5) day period begins on the working day following the date of this letter. Any concerns or objections expressed must also include all pertinent documents, information, and evidence necessary to support your position. If you choose to submit a rebuttal, we will give your concerns or objections our fullest consideration.

Mr. Joshua Whitlatch August 2, 2021 Page Two (2)

Please also be advised that a Cone of Silence remains in effect for this procurement to safeguard the integrity of the County’s procurement and protest process. As a reminder, the Cone of Silence prohibits bidders/offerors from communicating with County employees, members of the Board of County

Commissioners (including their aides and employees) and the Hearing Master regarding a procurement solicitation and/or its related protest. However, the Cone of Silence does not prohibit your company from communicating with myself or the person(s) listed as contacts in the bid solicitation.

For specifics regarding the Cone of Silence and other protest procedural requirements, please visit the following link to Hillsborough County Ordinance 13-24:

http://hcflgov.net/library/hillsborough/media-center/documents/Procurement%20Services/Procurement%20Manual/AppendixCC

We sincerely appreciate your kind consideration in this matter. If you have any questions or require further assistance, please contact Rebecca O’Brien, Procurement Coordinator, at (813) 301-7066 or

OBrienR@HCFLGov.net.

Sincerely, Allie O’Connor

Managing Director, Procurement Services

AOC/RO

cc: Beth Schinella, Director, Water Resources Department http://hcflgov.net/library/hillsborough/media-center/documents/Procurement%20Services/Procurement%20Manual/AppendixCC http://hcflgov.net/library/hillsborough/media-center/documents/Procurement%20Services/Procurement%20Manual/AppendixCC mailto:OBrienR@HCFLGov.net

(813) 272-5790 | Fax: (813) 272-6290

HCFLGOV.NET

G:\Letters\2021\08\21658 Vertical Pumps Maintenance and Repair Nonresponsive_Southeast Pump.docx

BOARD OF COUNTY

COMMISSIONERS

Harry Cohen Ken Hagan Pat Kemp

Gwendolyn "Gwen" Myers Kimberly Overman

Mariella Smith Stacy R. White

COUNTY ADMINISTRATOR

Bonnie M. Wise

COUNTY ATTORNEY

Christine M. Beck

INTERNAL AUDITOR

Peggy Caskey

CHIEF FINANCIAL

ADMINISTRATOR

Tom Fesler

August 20, 2021

SENT VIA ORACLE ISUPPLIER ONLINE DISCUSSION

NO HARDCOPY TO FOLLOW

Mr. Vickery Dye, President

Southeast Pump Specialist, Inc.

1864 Tobacco Road

Augusta, GA 30906

SUBJECT: Bid No. 21658 (Vertical Turbine Pumps Maintenance Services and Parts)

Dear Mr. Dye:

We sincerely appreciate your firm’s participation in the above-referenced procurement process. After careful consideration, your firm’s bid has been deemed nonresponsive for failing to demonstrate or provide evidence that your firm holds the required licensing as specified in the subject solicitation.

Specifically, Section 1.2.2., required the Bidder shall have a current active Florida Contractor’s license at the time of bid submission. On August 19, 2021, Patrick Wells confirmed that your firm does not hold the required licenses. As such, the bid submitted by your firm does not comply with the requirements.

Generally, a responsive bidder means a bidder who has submitted a response to a solicitation, which conforms in all material respects to the requirements set forth in the same. When the bid fails to meet one (1) or more material requirements of a solicitation, it must ultimately be deemed nonresponsive.

Awarding a contract to a bidder whose bid deviates from policy may adversely impact both potential and competing bidders, is contrary to public policy, injures the integrity of the procurement process, and irreparably damages the public’s confidence. As a result of this determination, staff will recommend that your bid be rejected. Also, it should also be noted that due to the material nature of this deviation, no other aspects of your bid were evaluated; therefore, there may be other deficiencies not described in this letter.

Should you have any concerns or objections to this finding, you are required to address them in accordance with the Protest Ordinance. You must submit your concerns, in writing, to my office no later than five (5) working days after receipt of this notice. This letter is being sent on the date above and the five (5) day period begins on the working day following the date of this letter. Any concerns or objections expressed must also include all pertinent documents, information, and evidence necessary

Mr. Vickery Dye August 20, 2021 Page Two (2) to support your position. If you choose to submit a rebuttal, we will give your concerns or objections our fullest consideration.

Please also be advised that a Cone of Silence remains in effect for this procurement to safeguard the integrity of the County’s procurement and protest process. As a reminder, the Cone of Silence prohibits bidders/offerors from communicating with County employees, members of the Board of County

Commissioners (including their aides and employees) and the Hearing Master regarding a procurement solicitation and/or its related protest. However, the Cone of Silence does not prohibit your company from communicating with myself or the person(s) listed as contacts in the bid solicitation.

For specifics regarding the Cone of Silence and other protest procedural requirements, please visit the following link to Hillsborough County Ordinance 13-24:

http://hcflgov.net/library/hillsborough/media-center/documents/Procurement%20Services/Procurement%20Manual/AppendixCC

We sincerely appreciate your kind consideration in this matter. If you have any questions or require further assistance, please contact Rebecca O’Brien, Procurement Coordinator, at (813) 301-7066 or

OBrienR@HCFLGov.net.

Sincerely, Allie O’Connor

Managing Director, Procurement Services

AOC/RO

cc: Beth Schinella, Director, Water Resources Department http://hcflgov.net/library/hillsborough/media-center/documents/Procurement%20Services/Procurement%20Manual/AppendixCC http://hcflgov.net/library/hillsborough/media-center/documents/Procurement%20Services/Procurement%20Manual/AppendixCC mailto:OBrienR@HCFLGov.net