8-2026-29 CHRO Notification to Bidders.pdf

BID ADVERTISEMENT LANGUAGE (for DAS Contracting Portal Bid Notice)

This contract is subject to state contract compliance requirements, including non-discrimination statutes and set-aside requirements. State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract be set aside for award to subcontractors holding current certification from the Connecticut Department of Administrative Services. The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

BID NOTICE LANGUAGE (for print media)

This contract is subject to state set-aside and contract compliance requirements.

BID LANGUAGE (for bid documents)

The contractor who is selected to perform this State project must comply with CONN.

GEN. STAT. §§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN.

STAT. § 4a-60g. (25% of the work with DAS certified Small and Minority owned businesses and 25% of that work with DAS certified Minority, Women and/or Disabled owned businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

For municipal public works contracts and quasi-public agency projects, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities. Forms can be found at:

http://www.ct.gov/opm/cwp/view.asp?a=2982&q=390928&opmNav_GID=1806

SAMPLE

MUNICIPAL CHECKLIST FOR CHRO CONTRACT COMPLIANCE

_____ POST THE BID NOTICE WITH CHRO LANGUAGE INCLUDED

_____ PRE-BID MEETING (IF APPLICABLE)

_____ PROVIDE BID DOCUMENTS WITH CHRO LANGUAGE INCLUDED

(Notification to Bidders/Contract Compliance Monitoring Report included)

_____ SCREEN BIDS

_____ CONFIRM CONTRACTOR HAS NON-DISCRIMINATION

CERTIFICATE/AFFIDAVIT INCLUDED WITH BID DOCUMENTS

_____ CHECK WITH CT LAW JOURNAL TO ENSURE CONTRACTOR IS

NOT DEBARRED

_____ SELECT BIDDER

_____ SEND NOTICE TO CHRO AND SELECTED BIDDER:

_____ $50,000 TO $999,999 CONTACT AWARD NOTICE

_____ $1,000,000 AND ABOVE INTENT TO AWARD CONTRACT NOTICE

_____ EXECUTE CONTRACT WITH CONTRACT COMPLIANCE AND SET-

ASIDE LANGUAGE

______ $50,000 TO $999,999 WHEN AWARDED

______ $1,000,000 AND ABOVE ONLY WHEN:

_____ CONTRACTOR HAS SUBMITTED AN APPROVED

AFFIRMATIVE ACTION PLAN TO CHRO

_____ REQUESTED APPROVAL FROM CHRO TO AWARD

CONTRACT AND RETAIN 2% PER MONTH OF THE TOTAL

CONTRACT VALUE UNTIL CONTRACTOR HAS

SUBMITTED AN APPROVED AFFIRMATIVE ACTION PLAN

TO CHRO AND CHRO HAS GRANTED APPROVAL.

_____ ENSURE A COPY OF A LETTER OF TRANSMITTAL FROM THE

CONTRACTOR WAS RECEIVED CONFIRMING AN AFFIRMATIVE

ACTION PLAN WAS FILED WITH CHRO

TO: Contract Compliance Unit Commission on Human Rights and Opportunities CHRO Form CC052

FROM: Click here to enter text.

DATE: Click here to enter a date.

SUBJECT: Notification of Contract Award

As required by Connecticut Contract Compliance Regulations Sec. 46a-68-31 this is to notify the Commission that the following contract has been awarded.

CONTRACT NUMBER: Click here to enter text.

PROJECT NAME: Click here to enter text.

PROJECT LOCATION: Click here to enter text.

DURATION OF CONTRACT: Click here to enter text.

DOLLAR VALUE OF CONTRACT: Click here to enter text.

SET-ASIDE VALUE: SBE Click here.% Click here.$

MBE Click here.% Click here.$

THIS IS A PUBLIC WORKS CONTRACT ☐

THIS IS NOT A PUBLIC WORKS CONTRACT ☐

CONTRACTOR INFORMATION

NAME OF CONTRACTOR: Click here to enter text.

MAIN OFFICE ADDRESS: Click here to enter text.

Click here to enter text.

TELEPHONE NUMBER: Click here to enter text.

NUMBER OF EMPLOYEES: Click here to enter text.

(If known)

SUBCONTRACTOR INFORMATION: Please list any subcontractors who were listed by the Contractor for this project:

Click here to enter text.

WERE THE FOLLOWING FACTORS CONSIDERED IN THE SELECTION

OF THIS CONTRACTOR?

1. The bidder’s success in implementing an affirmative action plan:

☐Yes ☐No ☐ Unknown

2. The bidder’s success in developing an apprenticeship program complying with Sections 46a-68-1 to 46a-68-17, inclusive:

☐Yes ☐No ☐ Unknown

3. The bidder’s promise to develop and implement a successful affirmative action plan:

☐Yes ☐No ☐ Unknown

4. The bidder’s submission of EEO-1 data indicating that the composition of the workforce is at or near parity when compared to the racial and gender composition of the workforce in the relevant labor market area:

☐Yes ☐No ☐ Unknown

5. The bidder’s promise to set aside a portion of the contract for legitimate minority business enterprises:

☐Yes ☐No ☐ Unknown

AGENCY CONTACT PERSON

NAME: Click here to enter text .

JOB TITLE: Click here to enter text .

ADDRESS: Click here to enter text .

TELEPHONE: Click here to enter text .

Bidder Notification Letter Sample Municipal Public Works Projects over

$1,000,000

XYZ Company Street address city/state

RE: Project number and name Project location Contract award amount SBE/MBE Set-Aside Requirement (choose one of three options)

(Choose the provision that applies to the award, and delete the remaining two boxes)

Your company has been identified as the bidder of choice for the above referenced project.

The work for this project falls under the provisions of CONN. GEN. STAT. Sections 46a- 68c and 46a-68d which requires that prior to the award of this contract by this agency, you must have your company affirmative action plan approved by the Commission on Human Rights and Opportunities. Enclosed for your convenience is the suggested format for an affirmative action plan to assist in the preparation of your company plan. Should you have any questions regarding the preparation of your plan, you may contact the Contract Compliance Unit at the Commission on Human Rights and Opportunities at (860) 541-4709.

A copy of your plan must be submitted to the Commission on Human Rights and Opportunities within 30 days of your receipt of this letter. The Commission will review your affirmative action plan as required by Sections 46a68j-25 through 29 of the Administrative Regulations of Connecticut State Agencies within 60 days of submission.

When the plan is approved, the

25% for SBE contractors 6.25% for SMBE Contractor must document of which 25% (or 6.25% of contractors good faith effort to project total) for SMBE include MBE contractors contractors

Attn: company official

Date:

Subject: Affirmative Action Plan Requirements

Dear

Commission will notify you and this agency so the contract can be awarded. Please send your affirmative action plan to:

Commission on Human Rights and Opportunities 25 Sigourney Street Hartford, CT 06106 Attn: Contract Compliance Unit

Optional: You are also instructed to send a copy of the letter transmitting your plan to the Commission on Human Rights and Opportunities to:

Contract Awarding Agency Name (address etc.)

If you have any other questions concerning this matter, please contact the undersigned at

(860) (phone #)

Sincerely, Agency official copy: Contract Compliance Unit, CHRO

C:aapnotltr

BIDDING, CONTRACTING & CONSTRUCTION REQUIREMENTS FOR

STATE PROGRAMS AT $250,000 OR LESS

CONSTRUCTION BID PACKAGE, DRAWINGS AND SPECIFICATIONS

COMPLIANCE CERTIFICATION

GRANTEE: _____________________________________________________________

PROJECT NAME AND MUNICIPALITY: ____________________________________

I,___________________________________, as the responsible grantee do hereby certify that the construction documents (Bid Package, Drawings & Specifications) shall be completed by a licensed professional engineer or architect for the above project and certify the following:

1. A complete copy of the Bid Package and Invitation to Bid shall be submitted to or reviewed by the Department of Economic & Community Development (DECD).

2. The Drawings and or Specifications for the above Project shall cover the scope of work, as indentified in the DECD Financial Assistance Proposal.

3. The DECD Bidding, Contracting and Construction Guidelines for State Programs have been thoroughly reviewed by the grantee and/or qualified design professional.

4. The Bid Package shall be technically correct and complete and shall clearly show that all of the DECD terms and conditions for bidding the project shall be met.

Signed_________________________________________

Title: __________________________________________________________________

Address_________________________________________________________________

Telephone______________________________________Date_____________________

CONSTRUCTION CONTRACT AND MONITORING

COMPLIANCE CERTIFICATION

GRANTEE: _____________________________________________________________

PROJECT NAME AND MUNICIPALITY: ____________________________________

I, ___________________________________, and as the responsible grantee do hereby certify that the bid results shall be reviewed by a licensed professional engineer or architect for the above project and certify the following:

1. The qualified design professional shall assess and tabulate all of the bids and shall make a recommendation to award the bid to the lowest responsible bidder whose bid shall be the lowest of those bidders possessing the skill, ability and integrity necessary to faithfully perform the work.

2. The required bid result documentation shall be submitted to DECD at the completion of bidding before the grantee moves forward with executing the construction contract.

3. The lowest responsible bidders executed contract, grantee’s authority to execute, and all other documentation required by the DECD once the general contract is executed shall be forwarded to the DECD before construction commences.

4. It shall be the responsibility of the grantee to provide construction oversight and inspection on the project by following all of the procedures and submitting all of the documentation indicated in the Construction Monitoring Procedures.

Signed_________________________________________

Title: __________________________________________________________________

Address_________________________________________________________________

Telephone______________________________________Date_____________________