8-189-26, Specifications.pdf

SPECIFICATIONS

CONTRACTING DEPARTMENT

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting

SCOPE OF WORK

FCS is seeking bids from qualified Contractor(s) to provide refuse and recycling collection services for approximately 109 locations, including schools and administrative offices.

SPECIFICATIONS

General:

1. Contractor shall provide all labor, materials, equipment, and services necessary to pick up, haul, and dispose of solid waste and recycling consisting of mostly school lunch trays, paper and other low-density materials current and future FCS locations during the duration of the contract. See attached list of service locations contained in the document titled “Containers per Location” located under the public files in Euna.

2. Contractor shall dispose of waste in compliance with Federal, State, and Local laws and ordinances.

3. The schedule of hauls/pickups will be set by, and may be altered at the sole discretion of, the Owner’s Representative. Contractor shall comply with any schedule change within 24 hours of notification. Pickup hours shall comply with all local laws and ordinances and must be suitable for school operational needs. The Contractor must comply with noise ordinances at all FCS facilities.

If quiet trucks are available, please utilize them in area where noise complaints are an issue.

4. Contractor shall obtain and maintain all licenses and permits required by Federal, State, and Local entities for the duration of the contract.

5. Continuity of service is extremely important. Contractor shall submit a proposed schedule for transition of service for approval by the Owner’s Representative. The contractor must provide a schedule for delivering dumpsters when the new contract begins.

6. FCS will recycle only cardboard and white paper.

The contractor must provide 55-gallon blue recycling bins for each facility, as listed below:

High Schools: 5 Middle Schools: 3 Elementary Schools: 3 Non-school facilities: 3

FCS personnel will determine the best locations for these bins and service them as required.

The containers must be clearly labelled “Clean cardboard or paper only, no trash.”

7. Any training must be provided within two (2) days of equipment installation. In the event the equipment is installed during a school break, the contractor may complete the training for school personnel once all school personnel have returned. Contact the Utilities Coordinator for coordination with school personnel. FCS will train school staff and students as required.

8. Contractor must provide a monthly report showing how much recycling each school generated and provide recognition for the top of each different school level.

9. Contractor must complete a quarterly inspection of all equipment.

http://www.fultonschools.org/

10. Contractor must notify the Utility Coordinator if a truck breaks down and is unable to complete the route. The Contractor must remove any spilled oil, solid or liquid waste caused by the breakdown within 24 hours. Any absorbent must be removed within 72 hours and the area cleaned.

The contractor must pressure-wash any areas that are permanently stained.

11. The contractor must notify the Utilities Coordinator in the event of a missed pick-up. Missed pick-ups must be recovered within 24 hours at no additional charge to FCS.

12. The contractor must provide scrap metal roll-offs for the following locations: North Maintenance, North Transportation and South Transportation Bus Shop.

13. Provide educational and partnership opportunities as needed.

Compactors:

1. Contractor shall provide all labor, materials, equipment and services necessary to install self-contained compactors at sites as approved by the Owner’s Representative, and in accordance with the terms and conditions set forth herein. Compactors shall be provided in new or like new condition. Contractor shall retain ownership of compactors and charge the Owner a Monthly Rental Fee per compactor, inclusive of all equipment repair and maintenance costs, as indicated on the Bid Schedule. Provide a Purchase option for compactors showing up-front cost and any payment schedule. Installation shall include (a) electrical hookup from Owner-provided disconnect (b) connection of all hydraulic lines, electric wiring or other controls to make the compactor and its components operable and (c) on-site training for all location users within two business days of installation.

Provide a time frame for compactor fabrication, modification and installation when a compactor is ordered.

The compactor shall be modified to order based on the requirements of an individual school. For example: doghouse with doors on the end or left or right side as required. Doors that are interlocked with the power unit so the unit will not operate unless the doors are closed and locked.

FCS will require a minimum of twelve (12) compactors. Additional compactors can be ordered without any additional cost to FCS.

2. Compactor specifications shall be as follows:

o Solid Waste Capacity: No less than ten tons; nominal 30 to 35 cubic yards.

o Power: 480Volt preferred 240 or 208 Volt if available; 3 phase, 60 amp or less. Most disconnects presently have 30 or 25 amp fuses.

o Length: Not to exceed 26’ inclusive of all ancillary controls, power units or other equipment.

o Width: Not to exceed 12’ inclusive of all ancillary controls, power units or other equipment. Two units side-by-side must not exceed 26’ to place, connect, disconnect and remove units.

o Temperature: Shall function properly in ambient conditions of 10 to 100 degrees Fahrenheit.

o The compactor must be provided with a new (not refurbished or used) hydraulic power unit.

3. Each compactor shall operate by a lockable switch that must be in the “on” position for the duration of the compactor cycle. Operating switches shall be keyed the same on all compactors.

4. Each control panel shall have a red emergency stop switch that is easily accessible by the operator when using the key switch and must de-energize the unit and lock in place when pressed.

5. Each compactor’s hopper will be enclosed and accessible to dispose waste through a door on either side. Hopper doors must be lockable and keyed the same. Hopper doors must have a safety interlock that prevents the compactor from operating if either of the hopper doors is open. Hopper doors shall be keyed the same on all compactors. Cardboard compactors must have a 60” wide by 6” tall slot in the lockable door for accepting broken-down cardboard boxes.

Cardboard compactors only: must have a sign that reads “cardboard or paper only.”

6. Switch keys are not required to match hopper keys. A switch key and a hopper key together shall comprise a complete key set. For each compactor installed, six (6) key sets shall be provided to the Owner’s Representative at the time on-site training is provided, at no additional cost.

7. Compactors shall be equipped with an appropriate indicator, such as a pressure gauge, to show when the compactor is full. The indicator shall be easily viewable by the user when operating the compactor.

8. For each compactor installed, Contractor shall provide at no additional cost two (2) copies of a Compactor Operating Manual to the Owner’s Representative at the time on-site training is provided. The Compactor Operating Manual shall include clear step by step instruction for all tasks that an operator must perform to safely and properly use the compactor, any cautions or warnings regarding the safe and proper use of the compactor, and a trouble shooting guide for diagnosing common problems that may prevent the compactor from operating. The trouble shooting guide shall include tasks that the operator can perform without tools to resolve common problems and guidance for reporting to the Contractor other common problems that may require repair to get the compactor operating again.

9. Contractor shall install and maintain compactors in compliance with all Federal, State, and Local laws and ordinances, including Georgia Department of Public Health Rules and Regulations for Food Service.

10. Contractor shall provide additional compactors at new or existing locations within sixty (60) days of notification by the Owner’s Representative. Additional compactors shall be provided in accordance with pricing, terms and conditions of this bid in effect at the time.

11. Contractor shall be responsible for maintaining compactors in a safe, functional and aesthetically acceptable condition to Owner, including appearance, and odor. Contractor shall repair, refurbish or replace any compactor that Contractor or the Owner’s Representative deems deficient in safety, function, appearance, or odor at no additional cost, except as indicated herein. Acceptable appearance includes, but is not limited to, absence of visible exterior rust, chipped or peeling paint and illegible or torn decals and safety stickers. To control unacceptable odor, upon request by the Owner’s Representative, the Contractor shall wash compactors, equivalent to one wash per compactor per calendar year at no additional cost. Remedy shall be made within forty-eight (48) hours of notice by the Owner’s Representative.

12. If a compactor breaks down or malfunctions, Contractor agrees to restore service within four (4) hours of notification. Contractor shall maintain at least one (1) replacement compactor, above daily operating needs, including emptying and swapping of units, in case of such break down or other maintenance need. If a replacement compactor is not available, Owner’s Representative will determine the number and capacity of front-end load containers, based on student enrollment, which shall be placed at the site to temporarily restore service. These containers shall be emptied daily, and Contractor shall bear all associated costs of disposal of these temporary containers until such time as compactor service has been restored and the temporary containers are removed.

13. Compactor installation shall be coordinated with the Owner’s Representative.

14. Emptying of compactors serving all locations will be scheduled on call, unless otherwise indicated by the Owner’s Representative. Contractor will be notified by Owner’s Representative via phone or email to schedule a haul at these locations for the next business day. The Owner’s Representative will provide a monthly schedule for emptying of other compactor, with any scheduled haul subject to change with at least twenty-four (24) hours’ notice prior to the scheduled haul. If not already called in, all compactors must be emptied within two weeks after the last day of school for students. This is usually the Thursday before Memorial Day.

15. Owner will provide a compactor pad at all compactor service locations sufficient for placing two compactors side-by-side (nominal 26’ x26’ of 3000 psi rated concrete). Contractor shall deliver an empty compactor at the time the full compactor is hauled, except for those locations with a pad sufficient for only a single compactor.

16. Contractor shall invoice a Pickup Fee for the cost of hauling a compactor to be emptied as a separate line item from the rental fee and from the cost of disposing of the solid waste. The cost of hauling a compactor shall be inclusive of any and all charges to return the empty compactor or provide another empty compactor in its place, and at the rate indicated on the Bid Schedule.

17. Contractor shall invoice a Disposal Fee for the cost of disposing the solid waste as a separate line item from the rental fee or the cost of hauling and returning a compactor. The cost for disposal of the waste shall be specified on a per ton basis and at the rate indicated on the Bid Schedule.

18. Cardboard compactors only. Contractor shall indicate a Cardboard Rebate Rate per ton and the rate must be indicated on the Bid Schedule. All rebate payments must be paid to FCS by direct deposit. FCS will provide account information for payment of recycling rebates. All payments must be detailed in the monthly bill.

19. Contractor shall provide additional or replacement key sets upon request by the Owner’s Representative and within five (5) business days of the request. Additional or replacement keys requested shall be provided in quantities of six (6) sets per request, at an additional cost to the owner. The cost of additional or replacement key sets shall be invoiced separately to the local school or requesting department as instructed by the Owner’s Representative. The charge shall be identified as a Keys Fee.

20. When a compactor is emptied, Contractor shall briefly inspect the empty compactor placed back in service for proper connection, safety, function, and aesthetic condition to proactively detect and remedy any deficiency. Should the Owner’s Representative find and report to the Contractor that a compactor is deficient with respect to connection, safety, function or aesthetic condition within forty-eight (48) hours of placement, and the unit must be hauled and/or emptied to remedy the deficiency, then the Contractor shall only charge for the tonnage of solid waste to be disposed and shall not charge an additional haul charge to affect the remedy of the deficiency

Front-End Load Containers:

1. Contractor shall provide all labor, materials, equipment, and services necessary to place front-end load containers in the combination of sizes and at the specific locations as indicated in the document titled “Containers per Location” located under the public files in Euna.

2. Contractor shall place and maintain front-end load containers in compliance with all Federal, State, and Local laws and ordinances, including Georgia Department of Public Health Rules and Regulations for Food Service.

3. Contractor shall provide additional front-end load containers or different capacity front-end load containers within forty-eight (48) hours of notification from the Owner’s Representative.

4. Front-end load container service cost shall be priced per cubic yard capacity and service frequency, as indicated in the document titled “Containers per Location” located under the public files in Euna. The cost of front-end load container service shall be indicated in the Bid Schedule. The Disposal Fee shall be inclusive of all costs to provide, place, empty, maintain, repair, refurbish, replace, wash and remove the container.

5. All front-end load containers shall be emptied based on the frequency listed or by other notice from the Owner’s Representative.

6. Contractor shall be responsible for maintaining front-end load containers in a safe, functional, and aesthetically acceptable condition to Owner, including appearance, and odor. During the term of this contract, Contractor shall repair, refurbish, or replace any front-end load container that the Contractor or the Owner’s Representative determines is deficient in safety, function, appearance, or odor at no additional cost, except as indicated herein. Acceptable appearance includes, but is not limited to, the absence of visible exterior rust, chipped or peeling paint and illegible or torn decals and safety stickers. To control unacceptable odor, upon request by the Owner’s Representative, Contractor shall wash front-end load containers, to the equivalent of one wash per container per calendar year at no additional cost.

o Doors and lids shall be operable.

o Containers shall present a neat and clean appearance.

o Containers shall have drain plugs in place.

o Containers shall have a No Parking sign decal/sign.

o Containers shall have a “Private Dumpster – No Dumping” Decal.

o Containers shall be cleaned and deodorized every ninety (90) days or sooner when odor problems are present or upon request by Owner’s Representative. A schedule of the cleaning and deodorizing of the containers shall be provided within thirty (30) days of the start of the contract performance and updated quarterly. Failure to provide an itemized schedule of the cleaning and deodorizing of containers within thirty (30) days of the start of contract performance and maintaining the ensuing quarterly updates will be considered a requirements violation.

Remedy shall be made within forty-eight (48) hours of notice by the Owner’s Representative.

7. In the event of a front-end load container malfunction, Contractor agrees to restore the unit to a functioning condition within four (4) hours of notification. Contractor shall maintain a sufficient number of replacement front-end load containers to replace any and all malfunctioning units that cannot be restored to functioning condition within the four (4) hours of notification of the malfunction.

Open-Top Roll Off Containers:

1. Open top roll off containers may be needed by the Owner for different locations and durations throughout the contract period. Upon request by the Owner’s Representative, Contractor shall provide all labor, materials, equipment and services necessary to place, pick up, haul and empty open top roll off containers of various capacities. Placement location(s) will be specified by the Owner’s Representative at the time of request.

2. Contractor shall provide open top roll off containers in compliance with all Federal, State, and Local laws and ordinances.

3. Contractor shall provide open top roll off containers within forty-eight (48) hours of request by the Owner’s Representative, unless otherwise specified.

4. Open top roll off container service cost shall be priced per haul, and per cubic yard capacity, as indicated on the Bid Schedule. The costs shall be broken down into Rental, Pick-up, and Disposal Fees. The fees shall be inclusive of all costs to provide, place, empty, maintain, repair, refurbish, replace, wash and remove the container.

5. Open top roll off containers shall be emptied or removed on call at the request of the Owner’s Representative. Container(s) shall be emptied or removed within twenty-four (24) hours of the request.

6. Contractor shall be responsible for maintaining open top roll off containers in a safe, functional and aesthetically acceptable condition to Owner, including appearance, and odor. During the term of this contract, Contractor shall repair, refurbish or replace any open top roll off container that the Contractor or the Owner’s Representative determines is deficient in safety, function, appearance, or odor at no additional cost, except as indicated herein. Acceptable appearance includes, but is not limited to, the absence of visible exterior rust, chipped or peeling paint and illegible or torn decals and safety stickers. To control unacceptable odor, upon request by the Owner’s Representative, Contractor shall wash open top roll off containers, to the equivalent of one wash per container per calendar year at no additional cost. Remedy shall be made within forty-eight

(48) hours of notice by the Owner’s Representative.

7. In the event of an open top roll off container malfunction, Contractor agrees to restore the unit to a functioning condition within four (4) hours of notification. Contractor shall maintain a sufficient number of replacement open top roll off containers to replace any and all malfunctioning units that cannot be restored to functioning condition within the four (4) hours of notification of the malfunction.

8. Roll-off containers for scrap metal must be clearly labelled as such and billed separately. Any rebates must be submitted to FCS through the direct deposit account listed above. Any payments must be detailed on the monthly bills.

Dumpsters and Compactors with Electronic Monitoring Devices:

*This requirement is optional and not required.*

1. Contractor shall provide all labor, materials, equipment, and services necessary to install Dumpsters and Compactors equipped with electronic monitoring devices at sites as approved by the Owner’s Representative, and in accordance with the terms and conditions set forth herein.

Dumpsters and Compactors equipped with electronic monitoring devices shall be provided in new or like new condition. Contractor shall retain ownership of dumpsters and compactors and charge the Owner a Monthly Monitoring Fee per dumpster or compactor, inclusive of all equipment repair and maintenance costs, as indicated on the Bid Schedule. Installation shall include electrical hookup from Owner-provided sites, all lines, electric wiring, and other controls to make the dumpsters and compactor equipped with electronic monitoring devices operable. Contractor shall provide on-site training for all location users within two business days of installation. Remote Dumpster and Compactor monitoring will allow for automated (Dump when Full) service.

Dumpsters and Compactors will be emptied when full. The Contractor shall make available a website / mobile app that shows the level of the Dumpster and Compactor for all schools and buildings with electronic monitoring devices. The Contractor must still visit each site according to the scheduled outlined below.

Pallets:

The contractor shall pick up pallets as required on an on-call basis from a designated area at the Warehouse. The contractor shall pay a rebate per pallet and indicate the rebate amount on the schedule below.

The contractor and on-site FCS personnel must agree on the quantity of pallets to be picked up.

Document Shredding:

If available, the contractor shall offer a secure document shredding service that will be an on-call service as required.

SERVICE SCHEDULE

The Contractor shall adhere to the following Service Schedule:

1. Provide pick-up service per Bid Schedule (see in the document titled “Containers per Location” located under the public files in Euna for locations). Failure to notify the FCS Owner’s Representative or his designee, within two (2) hours of start of daily service if refuse pickups will be late, will be considered a requirements violation. Failure to empty containers on Saturday, leaving food, trash, and garbage in containers over the weekend will be considered a contract violation.

2. Be responsible for all damages to property caused by its employees. Such damages shall be repaired promptly to the satisfaction of and at no expense to FCS.

Be available for periodic inspections of the sites at the request of FCS Owner’s Representative.

Pick-Up Schedule for Schools:

• There shall be five (5) pick-ups per week at all schools as follows:

o One (1) pick-up per day at each school Tuesday through Saturday See below for Summer Break and Holiday schedules

Pick-Up Schedule for Administration Offices:

• Five (5) days per week (Tuesday through Saturday) o Administrative Center o North Learning Center o North Maintenance o North Transportation o South Learning Center o South Transportation o South Teaching Museum

• Three (3) days per week service (Tuesday, Thursday and Saturday) o Parklane ES o Spalding Drive ES

• On-Call o Warehouse (Wickersham) o South Maintenance

Roll-off dumpsters shall be on-call unless otherwise noted.

Pick-Up Schedule for Dumpsters and Compactors with Electrical Monitoring Devices:

• Dumpster and Compactors equipped with electronic monitoring devices shall be serviced within twelve (12) hours of a full indication:

o Schools and Administrative/Satellite Offices (Tuesday through Saturday)

SUMMER BREAK SCHEDULE FOR SCHOOLS

The number of pick-ups for all schools not in session shall be changed to one (1) pick-up per week for only the summer break. (NOTE: Dates for summer break and information on schools affected shall be provided to contractor by FCS Owner's Representative at least one (1) week prior to schedule change). Schools holding summer sessions will have a reduction in the number of pick-ups and/or reduced number of containers to be picked up.

NOTE: FCS Owner's Representative shall provide information to the contractor relative to reduction of pick-ups at least one (1) week prior to change). Only scheduled pick-ups completed shall be included in invoices.

NOTE: The number of pick-ups for administration buildings shall not be changed during the summer holiday period.

OTHER HOLIDAYS

Refuse shall not be picked up on the following holidays, and the appropriate charges shall be deducted from the monthly invoice. The Owner's Representative will furnish the contractor with the new holiday schedule with the exact dates on July 1 of base year and each year the contract option is exercised by FCS.

July 4 ...................................................................................Independence Day

September..............................................................................Labor Day

November............................................................................. Thanksgiving

December-January...............................................................Winter Holidays

January 1...............................................................................New Year’s

January....................................................................…..........Martin Luther King, Jr.

April ......................................................................................Spring Holidays

May........................................................................................Memorial Day