11-FCS Confidentiality and Ethics Agreement for Members of Evaluation Committee (3) (1).pdf

FULTON COUNTY SCHOOL DISTRICT

EVALUATION COMMITTEE

CONFIDENTIALITY AND ETHICS AGREEMENT

This Confidentiality and Ethics Agreement is made this the __ day of ____________, 2026 by the undersigned member of the Fulton County School District Evaluation Committee (the “Evaluation Committee”) for the benefit of the Fulton County School District and as a condition to said member’s service on the Evaluation Committee.

Georgia law requires sealed bids or sealed proposals or sealed submittals and detailed cost estimates related thereto be kept confidential from public disclosure until such time as the final award of the contract is made, the project is terminated or abandoned, or the agency in possession of the records takes a public vote regarding the sealed bid or sealed proposal or sealed submittal, whichever comes first;

Additionally, all information submitted by the proposers/offerors and bidders is the property of the proposer/offeror or bidder and may not be used by for the personal benefit of any member of the Evaluation Committee. Electronic transmission of proposals, submittals, and bids, and related information may only be viewed and maintained on devices owned by Fulton County School District; and must be deleted from such devices on the earlier of (i) the date requested by the Executive Director of Contracting for Fulton County Schools; or (ii) the date the contract is awarded.

By his/her signature below, the undersigned member of the Evaluation Committee hereby acknowledges his/her understanding of the requirements outlined above; and expressly agrees to:

(1) view and maintain electronically transmitted proposals, bids, submittals and related information only on devices owned by Fulton County School District; and to delete all such information from said devices on the earlier of (a) the date requested by the Executive Director of Contracting for Fulton County Schools; or (b) the date the contract is awarded.

(2) maintain the confidentiality of all sealed bid, sealed proposals, sealed submittals and related information in accordance with Georgia law; and

(3) use all information contained in or related to electronically transmitted proposals, submittals, and bids only for the sole and limited purpose of evaluating the proposal/bid/submittal for Fulton County School District; and

(4) not to use any information contained in any electronically transmitted proposal or bid or submittal for his/her personal benefit.

By: _______________________________ (signature)

(print name)

Date: _______________________________