8-181-26 Specifications.pdf
PDF 147 KB Posted
- Attached to
- Armored Car Cash Transport Services and/or Smart Safe Solution for Fulton County Schools
- Solicitation number
- 181-26
- Issued by
- Fulton County, Georgia
About this file
This is a Specifications document issued by Fulton County Schools (FCS), a school district in Georgia, detailing requirements for armored car cash transport services and/or smart safe solutions. FCS is seeking qualified vendors to provide reliable, secure, and efficient options for the safe handling, collection, and transport of funds from school sites to designated financial institutions. Vendors may respond to either or both service categories. Armored car services must include scheduled or on-demand pickups from up to 95 school sites with customized pickup days (1-2 days per week), secure transportation to FCS's authorized bank, chain of custody documentation, deposit verification, and compliance with all safety, security, and insurance requirements. Smart safe solutions must include installation and maintenance of secure, tamper-resistant safes with bill validators, support for multiple users with secure login tracking, real-time reporting and cash reconciliation capabilities, next-day credit for deposits, integration with the district's banking partner, and the ability to accept unlimited coins. The specifications document does not specify response dates, due dates, site visits, bidders' meetings, award dates, or contract terms.
The document does not contain pricing information, set-asides, incumbent contractor information, funding amounts, or other financial terms. Contractors must obtain all necessary permits and licenses, maintain complete and accurate logs of all currency and coins subject to FCS audit, ensure employees wear uniforms and badges while on district property, provide manifest forms and critical contact lists, attend quarterly meetings as requested, and establish processes for reporting and recovery of missing deposits and funds not properly recorded to district accounts, with recovery timelines not exceeding 15 days.
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Text version
SPECIFICATIONS
CONTRACTING DEPARTMENT
6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 1
SCOPE OF WORK
Fulton County Schools (FCS) is seeking a qualified vendor(s) to provide reliable, secure, and efficient options that ensure the safe handling, collection, and transport of funds from school sites to designated financial institutions. This may be accomplished via armored car cash transport services and/or a smart safe solution.
• Armored car transport services shall include:
o Scheduled or OnDemand pickup o Secure transportation of deposits from school locations to FCS’ authorized bank
• Smart Safe Solutions shall include:
o Installation and maintenance of secure, tamper resistant safes that validate, store, and log cash deposits onsite, with optional provisional credit services.
Vendors may respond to either or both service categories.
SPECIFICATIONS
Armored Car Services
Vendors providing armored car transport services shall:
• Conduct scheduled pickups from up to 95 school sites.
• Provide 1- 2 customized pick-up days.
• Ensure chain of custody documentation and deposit verification.
• Comply with all safety, security, and insurance requirements for cash transport.
• Maintain communication protocols and issue resolution procedures.
• Food Service Deposits o Shall be received by the Contractor in secured and distinctively sealed containers tagged with the amount of funds therein and delivered to the designated "Cash Vault/Bank " for transfer and processing to the Foods Service bank account.
• Internal Accounts deposits o Shall be received by the Contractor in secured and distinctively sealed containers tagged with the amount of funds therein, and delivered to the designated "Cash Vault/Bank" for transfer and processing to the designated local school bank account.
http://www.fultonschools.org/contracting
SPECIFICATIONS
CONTRACTING DEPARTMENT
6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 2
• Deposit Slips o All Food Service deposits and Internal Account deposit bags shall contain a deposit slip for funds to be appropriated to the correct account.
Secured Safe Box / Smart Safe Solutions
Vendors providing smart safe solutions services shall:
• Provide tamper resistant smart safes with bill validators.
• Support multiple users per school location with secure login tracking.
• Offer real-time reporting, cash reconciliation, and usage analytics.
• Provide maintenance, service response, and equipment replacement.
• Credit deposits the next day after deposit is placed in box.
• Integrate with the district’s banking partner.
• Have smart safes with the ability to take in an unlimited number of coins.
The Contractor shall:
• Record and maintain complete and accurate logs of all coins and currency picked up and deposited. All such records and logs shall be subject to audit by the FCS Accountant and shall be provided to FCS upon request and at no additional charge.
• Obtain all permits and licenses required to perform this service and pay all fees required by the various governmental agencies in connection with this contract.
• Ensure employees wear uniforms and badges that identify them as Contractor’s personnel while on FCS property.
• Provide manifest forms.
• Provide a list of company critical contacts and provide a dedicated executive staff member to FCS with bid response.
• Outline and communicate the process and timeline for reporting and recovery of missing deposits, with bid response, which should not exceed 15 days. This includes but is not limited to deposit bags and/or funds the deposit was said to contain such as checks, paper bills, coins, money orders/their certified funds.
• Attend quarterly meetings or more frequently as requested by customer.
• Outline the process for and recovery of district funds for deposits not properly recorded to district accounts, with bid response. This time period should not exceed 15 days.
• Outline the process and time period for claims and missing deposits for the district, with bid response.
http://www.fultonschools.org/contracting
Armored Car Services
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