8-143-26 Specs.pdf

SPECIFICATIONS

CONTRACTING DEPARTMENT

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 1

SCOPE OF WORK

Fulton County Schools is seeking a qualified Contractor to provide comprehensive record and transcript credential and evaluation services for international students enrolling in schools throughout the district. The Contractor will be responsible for evaluating and translating academic records and transcripts from various countries to ensure they meet the district's standards and requirements. The services will support the district's commitment to providing equitable educational opportunities for all students.

SPECIFICATIONS

1. The contractor will provide Credential Evaluation Services:

a) Evaluate academic records and transcripts from international students.

b) Ensure evaluations are accurate, reliable, and adhere to district standards.

c) Course-by-course credential evaluation service.

d) List all subjects with corresponding credits, grades and calculated GPA expressed in US terms.

e) Provide detailed reports on the equivalency of international credentials to the U.S.

education system.

2. The contractor will provide Translation Services:

a) Translate academic records and transcripts into English.

b) Ensure translations are precise and maintain the integrity of the original documents.

3. The contractor will adhere to Compliance with Regulations:

a) Adhere to all relevant federal, state, and local regulations regarding student records and privacy.

b) Maintain confidentiality and security of student information.

4. The contractor will adhere to Timeliness:

a) Complete evaluations and translations within three (3) to six (6) business days or one (1) to three (3) days with rush service, to ensure timely enrollment of students.

b) Provide expedited services when necessary.

5. The contractor will adhere to Communication and Reporting:

a) Maintain clear and consistent communication with district officials.

b) Provide regular updates and reports on the status of evaluations and translations.

c) The contractor will provide student records via a secure online delivery system.

http://www.fultonschools.org/contracting

SPECIFICATIONS

CONTRACTING DEPARTMENT

6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 2

6. The contractor will adhere to Quality Assurance:

a) Implement quality control measures to ensure the accuracy and reliability of evaluations and translations.

b) Address any discrepancies or issues promptly.

7. Experience and Expertise:

a) Demonstrate experience in providing credential evaluation and translation services for educational institutions.

b) Employ qualified personnel with expertise in international education systems and credential evaluation.

8. Technology and Tools:

a) Utilize appropriate technology and tools to facilitate efficient and accurate evaluations and translations.

b) Ensure secure handling and storage of digital records.

9. School Accounts:

a) Provide each school access to their own account to submit and retrieve student records.

b) Provide the district access to a district level account to monitor evaluation services for all schools.

10. Customer Service:

a) Provide excellent customer service to students, parents, and district staff.

b) Address inquiries and concerns promptly and professionally.

11. Agreement to Terms:

a) Agree to the terms and conditions set forth by Fulton County Schools.

http://www.fultonschools.org/contracting