7e- Notification of Public Records Law.pdf

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Attached to
Marine Turtle Conservation Program Services
Solicitation number
RFP2025-054
Issued by
Palm Beach County, Florida

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This document is a Notification of Public Records Law form from the City of Delray Beach, Florida, pertaining to Chapter 119 of the Florida Statutes and contractor record-keeping requirements. The document outlines the responsibilities of contractors when handling public records during and after a contract with the City of Delray Beach, specifically mandating that contractors maintain, provide access to, and potentially transfer public records upon request and contract completion.

The form details specific obligations for contractors, including providing requested records within a reasonable time at a cost not exceeding statutory limits, ensuring exempt or confidential records are not disclosed, transferring records to the City at no cost upon contract completion, and maintaining electronic records in a format compatible with the City's information technology systems. Contact information for the City Clerk's office is provided for any questions regarding the application of Chapter 119, with a phone number (561-243-7050) and email address (CITYCLERK@MYDELRAYBEACH.COM) listed for further inquiries. The document includes an acknowledgment section for the contractor to sign, confirming understanding of these public records management requirements.

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Notification of Public Records Law Pertaining to Public Contracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes

Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records law by keeping and maintaining public records required by the City of Delray Beach in order to perform the service. Upon request from the City of Delray Beach’ custodian of public records, contractor shall provide the City of Delray Beach with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract If the Contractor does not transfer the records to the City of Delray Beach. Contractor upon completion of the contract, shall transfer, at no cost, to the City of Delray Beach all public records in possession of the Contractor or keep and maintain public records required by the City of Delray Beach in order to perform the service. If the Contractor transfers all public records to the City of Delray Beach upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City of Delray Beach, upon request from the City of Delray Beach’S custodian of public records, in a format that is compatible with the information technology systems of the City of Delray Beach.

IF THE SELECTED BIDDER/PROPOSER HAS QUESTIONS REGARDING

THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

SELECTED BIDDER’S/PROPOSER’S DUTY TO PROVIDE PUBLIC

RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS AT CITY OF DELRAY BEACH, CITY

CLERK, 100 N.W. 1ST AVE., DELRAY BEACH FLORIDA. THE CITY

CLERK’S OFFICE MAY BE CONTACTED BY PHONE AT 561-243-7050

OR VIA EMAIL AT CITYCLERK@MYDELRAYBEACH.COM.

Acknowledged:

Firm Name

Signature

Name and Title (Print or Type)

Date mailto:CITYCLERK@MYDELRAYBEACH.COM

File details come from the government source that posted it. Updated .