Ex. B - Agency Requirements.pdf

Special Requirements for Tucson, AZ VBA Vocational Rehabilitation & Employment (VR&E) Office

Revised: 01/20/2022

Type and Amount of Space: Approximately 5,996 – 6,595 SF ANSI/BOMA of contiguous office area, in a modern Class A professional building. Retail and industrial developments are to be excluded from consideration. For any space under active leasing consideration, a test fit is to be done, to ensure that the footprint will accommodate all space requirements.

Ground Floor Location: A ground floor location is required, to accommodate the access and egress needs of a handicapped population. Offered spaces on second floor and above must have one elevators available for use.

Office Hours: 7am to 5pm (10 hours)

Cleaning Services: During normal business hours

Security Concern: Building shall not be accessible by general public after normal business hours.

Signage: VBA shall require signage at the entrance to the agency space. The design will follow VBA standards and incorporate the VBA logo.

Codes and Regulations: A full inspection report is required to certify that the facility is in compliance with all necessary codes and regulations. A certificate of occupancy may be acceptable in lieu of this, at the Government’s discretion.

Parking: 16 total parking spaces. The spaces shall be as follows: 2 reserved spaces for government-owned vehicles, 14 spaces for Veteran clients (including 4 handicapped).

Bldg. Main entrance door(s): shall have automatic door opener(s)

Tenant Space:

The main entrance door into the tenant space will be a glass double door and shall have an automatic door opener.

All doors within the tenant space shall have sidelites.

The layout of the tenant space shall allow for a waiting area of the specified program square footage (with seating for 10), just inside the main entrance door to the space.

This waiting area shall be separated from the remainder of the tenant space by a half-height wall, receptionist station, with transaction window and counter, and a single door, which controls entry into other areas of the space which are accessible to the public. The transaction window is to be constructed of ballistic glass.

The office area shall include private offices and workstations, conference room, job lab, file room, a network closet, and a kitchenette/break room.

The square footages of these rooms and areas shall be per the accompanying space program or approved design layout. Required typicals for private offices and workstations are available. The layout of other spaces will be custom to the requirements of this office.

The Vocational Rehabilitation Counselor Offices shall be designed to the following typical:

A bell or buzzer shall be placed in the waiting area to allow Veterans to signal their arrival and need for assistance.

The break room shall include space for a small counter, sink, refrigerator, and two (2) microwaves, with power available for the appliances.

Two (2) unisex restrooms will be located within the office footprint, in the area of the space which is accessible to the public. These restrooms shall both be handicapped-accessible and equipped with automatic door openers.

All interior doors shall be lockable with individual keys for each door, and a master key shall be provided which opens all the doors in the space.

Each counseling office, the supervisory office, and the reception station shall all have a duress alarm for emergency assistance. This alarm system will require lessor acquisition of an approved alarm panel in the space, and significant activation assistance from a qualified alarm contractor, to test the system and bring it online for continuous monitoring by the Department of Homeland Security Denver Federal MegaCenter .

The design of the space shall provide slab-to-slab separation around the perimeter of the suite, and between each of the counselor offices to afford privacy. Within common/shared walls, sound abatement insulation shall also be installed. The minimum STC requirement will be determined during design and the construction document development phases.

Access through all doors into the tenant space, as well as through selected doors inside the tenant space, will be controlled by HSPD-12 PIV-compliant proximity cardreaders.

Each office and workstation shall be wired with four cable drops (all CAT- 6): one for phone, one for data, and two for redundancy. All cable runs shall terminate in a central network room. The lessor’s cabling contractor will be responsible for terminating and testing all cabling runs in the communication closet and at the jack locations.

The “telco” D-mark should be located inside the tenant space in the vicinity of the network room.

Communication Closet requirements:

150 SF network room. The room shall require the following items:

Slab to slab drywall enclosure Tamper-proof door hinges Doors must be set in steel frames and fitted with mortise locks and a deadlock pin feature.

24X7 cooling Space layout and infrastructure to follow the standards in the attached documentation:

o NSC-ER-TR Infrastructure and Inside Plant Template v.1 o Basic NSC Power Distribution

DEPARTMENT OF VETERANS AFFAIRS OFFICE OF MISSION

SUPPORT

Supplemental and Terminal Cleaning Requirement

Date: February 2, 2022

From: VBA OMS Facilities

Subj: VBAPHNX – Tucson VR&E Office Lease Supplemental and Terminal Cleaning Requirement for Lease Proposal.

To: GSA

1. PURPOSE:

The purpose of this memorandum is to add an occasional supplemental and terminal cleaning requirement to the Veterans Benefits Administration (VBA) special requirement package for the Tucson VR&E lease project to be included in the new lease.

2. REQUIREMENT:

VBA will require occasional supplemental and terminal janitorial services, beyond the standard janitorial services provided by a lessor for a typical office building.

The Tucson VR&E Office will on occasion require additional and/or terminal cleaning to maintain a professional and healthy environment for both Veterans and employees.

3. Office Hours: 7am to 5pm (10 hours)

4. Cleaning Services: Cleaning per CDC guidelines during normal business hours to include refrigerator and microwaves. Pricing to be part of the annual operating cost

5. SUPPLEMENTAL AND TERMINAL CLEANING SERVICES:

Lessor shall provide one Day Porter for light touch-up cleaning within high traffic areas (waiting area / employee break room) during regular business hours. Cleaning of furnishings within high traffic areas including but not limited to visitor chairs and plexiglass shields and transaction windows. The Lessor shall require its Cleaning Team to perform cleaning in the Veteran Benefits Administration space to the specifications set forth below.

The Lessor shall furnish all personnel, labor, equipment, material, tools, supplies, supervision, management, and services necessary to perform and provide the cleaning efforts. The highest level of sanitation is required in the following areas, but not limited to: Public Contact Areas.

The Contractor is responsible for the following tasks:

a. Terminal Cleaning: All surfaces potentially contaminated by bodily fluids, saliva, mucus, vomit, urine stool, or blood must be cleaned and sanitized immediately in accordance with service call terminal cleaning requirements (caused by human or service animal). Therefore, members on the janitorial staff will need to be certified and equipped to perform terminal cleaning procedure in a timely manner.

b. Daily: All entrance and exit areas should be visibly clean and free of all trash, paper, and other discarded materials. There shall be no evidence of gum and other foreign substances and spillages. Entrance doors shall be clean of smudges, marks, and spots. Drinking fountains shall present a clean appearance with no build up and encrustation. Clean and disinfect all surfaces touched by hands, such as light switches, doorknobs, and handles.

c. Doors: All parts of the door structure, including handles, frames and jambs shall be clean and free of foreign substances, dust, dirt, debris, adhesive tape, and spillages.

d. Floors: First sweep or vacuum, then damp mop with a floor cleaner disinfectant.

All carpet areas shall be clean and free of dirt, debris, and spillages. The Contractor shall protect all carpeting and place protective non-absorbent pads or foil between the cleaned carpet and the furnishings. Any damage resulting from Contractor's lack of carpet protection shall be corrected by the Contractor.

e. Room Cleaning: The room shall be clean and when necessary the Contractor may be required to move furniture and furnishings. This shall be done with extreme care and furnishings shall be replaced to their original positions to make area ready for use.

f. Refrigerator and Microwaves: Cleaning per CDC guidelines.

g. Wall Fixtures: Switches, sockets, or data points shall be clean and be free of blood, body substances, dust, dirt, debris, cello tape, and spillages.

6. PRODUCTS:

The Contractor shall properly train their staff regarding different cleaning methods and products to satisfactorily clean and disinfect the variety of surfaces found within a Regional Office. The use of products should follow appropriate environmental considerations, as it relates to the health, hygiene, and safety of staff and the public.

The Contractor shall clean surfaces prior to disinfecting, unless using a cleaner-disinfectant capable of performing both functions simultaneously. Industrial products that meet the Environmental Protection Agency's (EPA) standards for "hospital grade" germicides (solutions that kill germs) may be used for disinfecting. Use of EPA approved green products for general cleaning are preferred where appropriate.

Regarding floor care, the Contractor shall refer to the manufacturers recommended cleaning products.

7. STANDARDS:

All Contractor employees at the VBAPHNX – Tucson VR&E Office are subject to Federal, State, and Local laws governing health-screening and security background check requirements. The background check must be cleared before the Contractor employee can work at the VBAPHNX – Tucson VR&E Office. Also, all required health certifications shall be provided to the GSA Contracting Officer (CO) or their designee prior to starting work at the VBAPHNX – Tucson VR&E Office, including the evidence of being tested for tuberculosis.

8. DEFINITIONS:

Cleaning: physically removing all dirt and contamination, often using soap and water. The friction of cleaning removes most germs and exposes any remaining germs to the effects of a sanitizer or disinfectant used later.

Disinfecting: destroying or inactivating most germs on any inanimate object, but not bacterial spores.

Safety: The contractor is responsible to ensure that cleaning and maintenance equipment, and supplies are well secured from the public. Report to the CO or their designee any potential hazards that could conceivably cause injury to the public.