7951-20240327113719 TCSD TECHNOLOGY.pdf

March 27, 2024

NOTICE TO PROPOSERS

The Tate County School District will receive proposals for a Patient Simulator with Artificial Intelligence Voice Responses Medium in the following manner:

Un-priced bid proposals will be accepted until 10:00 am CST on Tuesday, April 16, 2024, in sealed envelopes at the Tate County School District Central Office, 574 Parkway Street, Coldwater, MS, or by electronic proposal submission.

Submissions will be evaluated and vendors submitting acceptable offers will be invited to submit priced bids.

Electronic proposals and/or reverse auction bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please contact Central Bidding at 225-810-4814.

Bidding will be held by electronic reverse auction on Thursday, April 25, 2024 from 9:00 am to 9:30 am CST unless extended by anti bid-sniping.

Specifications are on file at the Central Office. To receive a copy of the specifications please contact the Business Manager by email: spatton@tcsdms.org. Specifications may also be downloaded at www.centralbidding.com, for a fee. All proposals must comply with the specifications provided. The Tate County School District reserves the right to amend the specifications, as necessary, and agrees to notify all having requested proposal packets.

The contract will be awarded to the lowest responsible bidder. The Tate County School District reserves the right to waive any informalities and to reject any or all bids.

Tate County School District Attn: Sandy Patton, Business Manager 574 Parkway Street Coldwater, MS 38618

To be published: March 27, 2024

April 3, 2024

PROPOSAL NOTICE

TO: PROSPECTIVE PROPOSER

FROM: SANDY PATTON

TATE COUNTY SCHOOL DISTRICT

574 PARKWAY STREET

COLDWATER, MS 38618

662-562-5861

ISSUE DATE: MARCH 27, 2024

REQUEST FOR BIDS/REVERSE AUCTION

UNPRICED PROPOSALS REVERSE AUCTION

DATE: TUESDAY APRIL 16, 2024 DATE: THURSDAY APRIL 25, 2024

TIME: 10:00 a.m., CST TIME: 9:00 a.m. to 9:30 a.m., CST

LOCATION: TATE COUNTY SCHOOL DISTRICT LOCATION: TATE COUNTY SCHOOL

574 PARWAY STREET 574 PARKWAY STREET

COLDWATER, MS 38618 COLDWATER, MS 38618

BID ITEMS

ITEM DESCRIPTION: PATIENT SIMULATOR WITH ARTIFICIAL INTELLIGENCE VOICE REPONSES

MEDIUM

PROCUREMENT SCHEDULE:

Public Notice to Newspaper March 20, 2024 Newspaper Run Dates March 27th and April 3rd, 2024 Release of Proposals March 27, 2024 Unpriced Bid Proposals Tuesday April 16, 2024 @ 10:00 a.m., CST Reverse Auction Thursday April 25, 2024 @ 9:00 a.m., CST Approval by Board Tuesday May 14, 2024

Un-Priced Proposals will be received by the Tate County School District, 574 Parkway Street, Coldwater, MS 38618 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE.

Neither dating of the un-priced proposal form, nor placing it in the mail by this date will meet legal requirements. All un-priced proposals must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time specified in the Procurement Schedule. The Tate County School District reserves the right to reject any and/or all un-priced proposals received and to waive any and all informalities.

1. If submitting a paper un-priced proposal, it shall be typed. Any changes that are made must be initialed. No changes shall be allowed after the un-priced proposals are opened. The Tate County School District shall not be responsible for any errors or omissions. Un-priced proposals may be hand delivered, mailed or submitted electronically. Paper un-priced proposals must be submitted in a sealed 8” x 10” or larger envelope. Please label outside envelope or shipping box as follows or the bid may be rejected:

Attn: Sandy Patton

Patient Simulator with Artificial Intelligence Voice Responses Medium April 16, 2024 Name of company or person submitting bid

2. Any un-priced proposals received after the opening date or time shall be refused and marked “Late Un-Priced Proposal” and returned to the bidder unopened. For this purpose the official time for the un-priced proposal opening shall be based upon the time as indicated by the Central Office.

3. Un-Priced Proposals may be modified or withdrawn by written notice from the Proposer, if received by the Central Office prior to the date and time set forth in the PROPOSAL NOTICE. In order to modify an un-priced proposal, the proposer must submit a new un-priced proposal with the words “Modified Un-Priced Proposal” shown in the lower left corner of the sealed envelope or shipping box. The original un-priced proposal remains the property of the Tate County School District.

Telephone modifications or withdrawals will not be accepted. If a proposer withdraws an un-priced proposal, all documents shall remain the property of Tate County School District.

4. All items contained in this un-priced proposal are to be per specifications unless otherwise specified.

5. Paper un-priced proposals shall be submitted on the supplied un-priced proposal form, electronic un-priced proposals shall be submitted online at www.centralbidding.com . Should the proposer’s response not be submitted on the supplied un-priced proposal form, the District reserves the right to reject the bid.

Qualification of Proposers:

Un-Priced Proposals will be evaluated and vendors submitting acceptable specifications will be invited to participate in the Electronic Reverse Auction. The Tate County School District reserves the right to extend the auction date if necessary to complete the pre-qualification process.

Method of Bidding:

Bids from approved vendors will only be accepted by bidding in this Electronic Reverse Auction Bid Event that has a date and time of starting Thursday April 25, 2024 at 9:00 a.m. CST. Bids will be accepted on a per unit basis and bids will only be accepted in an Electronic Process hosted by Central Bidding and the Supplier must complete the free registration at: https://www.centralauctionhouse.com/registration.php to participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814.

ADDITIONAL INSTRUCTIONS:

ACCOUNTING PRACTICES:

The Tate County School District requires that Purchase Orders be issued before any items are ordered or delivered.

The Tate County School District shall not be responsible for any products delivered without an approved Purchase Order, and/or without a signed acknowledgement of receipt by a District employee at time of delivery.

The awarded vendor shall provide accurate, readable, and timely reports, such as invoices, credits, and statements as requested by the District.

BUDGETARY CONSTRAINTS:

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations or penalty based upon availability of funds.

GOVERNING LAW:

This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi and venue for the resolution of any dispute shall be Tate County, Mississippi. Bidder expressly agrees that under no circumstances shall the District be obligated to pay attorney fees or the cost of legal action to Bidder.

W-9 Form:

The Tate County School District requires the attached W-9 Form to be completed and included in your bid submission.

INSURANCE REQUIREMENTS:

The Tate County School District requires a current copy of Liability and Workman’s Compensation Insurance be included in your proposal submission.

I/We propose to furnish and deliver the items on the un-priced proposal form according to your specifications.

I/We further agree not to request permission to withdraw our proposal after the proposals’ have been opened.

This proposal consist of the (A) PROPOSAL NOTICE (B) BID INSTRUCTIONS, (C) SPECIFICATIONS AND UN-PRICED

PROPOSAL FORM.

I/We, the undersigned, do hereby understand and accept the following instructions under which this un-priced proposal is being submitted.

(Company Name) (Signature)

(Address) (Name – typed)

(Federal ID Number) (Title)

(Telephone) (Date)

(Email) (Fax)

Did you include the completed W-9 Form? Yes No

RETURN THIS COMPLETED FORM WITH YOUR UN-PRICED PROPOSAL

If applicable, please acknowledge acceptance of addenda issued by checking below:

Addendum 1_____________

Addendum 2_____________

Addendum 3_____________

Addendum 4_____________

Patient Simulator with Artificial Intelligence Voice Responses Medium – FY2024

Number of Patient Simulator with Artificial Intelligence Voice Responses Medium - 1

Bid will expire December 31, 2024

Required specifications:

• Built-in microphone and speakers

• Patient monitoring with vitals and waveforms

• Intubation – oral, nasal and digital

• Scenarios included with customizable patients

• Artificial intelligence (AI) voice responses

• Cloud-connected and accessible from all devices

• Scenario-driven, instructor-controlled

• 8-hour battery life

• Build critical thinking, decision-making & priority-setting skills

• Perform patient physical assessment

• Evaluate vitals and waveforms with simulated patient monitor

• Practice I.V. administration, catheterization, airway management

Required Specifications

PATIENT SIMULATOR WITH ARTIFICAL INTELLIGENCE VOICE

RESPONSES MEDIUM – FY2024

Un-Priced Proposal Form

√ MEETS √ EXCEEDS √ ALTERNATE SPECIFICATION

• Airway – Oral, digital, and nasal intubation, as well as all other standard airway procedures.

• Blood Pressure – Measure BP using the included sphygmomanometer with SmartCuff sensor.

• Breathing – Moving chest in sync with set respiratory rate. Set profiles with varying depth of breath.

• BVM Ventilation – Lifting chest and measuring and recording airflow over time when done with CPR.

• Circulation – 8 pulse touch points (2 each of brachial, carotid, pedal, and radial); pulse sensation on touch.

• CPR – CPR with metrics of chest compression depth/timing. Automatic logging of CPR.

• IrisCam – HD camera built into the eye, digital video for live streaming and review.

• Patient Monitor -Direct control of HR, RR, SpO2, and TEMP to set target value and transition length.

• Patients – Scenarios with patient-specific status, resources, checklists, and voice replies.

• Sounds – Realistic lung/heart/bowel sounds and Korotkoff sounds using the SmartScope.

• Speech – Speech recognition and synthesis for automated medical interviewing.