794386-event.pdf

Awarded To: Erin and Sam Enterprises

Awarded to Erin and Sam Enterprises / Frog Bottom for lowest responsive bid.

Deer Creek State Park Sprinkler System Installation Division of Parks and Recreation. Installation of sprinkler system. Parts already purchased. Site visit on 10/10/2019 at 11:00 a.m. at the Wallsburg Group Area.

Open 10/4/2019 2:30 PM MDT Type Request for Quote

Close 10/17/2019 2:00 PM MDT Number AS20067 Currency US Dollar

Sealed Until 10/17/2019 2:00 PM MDT

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

21101 Dispersing and spraying appliances for agriculture including sprinklers, dusters, sprayers, composters, pollination equipment and supplies, frost protection equipment, fertilizer spreaders, irrigation systems

21102 Greenhouses and equipment including irrigation equipment and greenhouse pots and ventilation equipment and isolation equipment and agricultural sun shade material and hydroponic fertilizer injector

72102 Facilities sitework and maintenance including repairs and grounds maintenance and snow removal and landscaping services and equipment

72150 Specialized trade construction and maintenance services and equipment including elevator install and maintenance services and athletic facilities and golf courses and recreational enclosures

81100

Professional engineering svcs incl civil engineering, landscape consulting, programming/master planning, architectural & engineering design/consulting, inspection certification svcs, testing/geotechnical, hazardous materials service, commissioning svcs

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Parks and Recreation

REQUEST FOR QUOTES

Deer Creek State Park Sprinkler System Installation

SOLICITATION #AS20067

This Request for Quotes "RFQ" is issued in accordance with the State of Utah Procurement Code and the Utah Administrative Code. If any provision of this RFQ conflicts with the Utah Procurement Code or the Utah Administrative Code, then the Utah Procurement Code and then the Utah Administrative Code will take precedence.

Purpose of this Solicitation: The purpose of this RFQ is to enter into a purchase order with the responsive and responsible vendor that submits the lowest cost to provide: installation services for a sprinkler system in the Wallsburg Group area in the Deer Creek State Park.

21 October 201921 October 2019 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov https://www.google.com/maps/place/Deer+Creek+State+Park/@40.4118826,-111.4821624,181m/data=!3m1!1e3!4m5!3m4!1s0x0:0x9403f86aaed9522a!8m2!3d40.4100974!4d-111.5029812 https://www.google.com/maps/place/Deer+Creek+State+Park/@40.4118826,-111.4821624,181m/data=!3m1!1e3!4m5!3m4!1s0x0:0x9403f86aaed9522a!8m2!3d40.4100974!4d-111.5029812

Deer Creek State Park has received funding to install a sprinkler system at the Wallsburg Group Area (See attached Wallsburg Group Area Project Location Map). The sprinkler system was designed by Moutainland Supply, those drawings and plans are attached as Attachment C and Attachment D. We are seeking bids only for the installation of this sprinkler system; bids are for install only and not for parts as they have already been purchased and delivered to the park. Attached is the previously purchased parts list as a reference, see Attachment E. No parts will need to be purchased by the install company.

The water source is an existing secondary (non-potable) water system connection that is a spring-feed water system.

As this is a camping area, the awarded installer will need to follow commercial install standards and burial depths (typically 18" mainline, and 12" secondary line) to avoid having tent stakes break or puncture the sprinkler lines. The installer will be responsible for having the area blue staked. The installer will coordinate with Deer Creek State Parks Building and Grounds Supervisor, Edwin Gibbs, on locations of sewer, water, secondary electrical, and propane lines before digging and during the install.

The sprinkler system needs to be installed this fall, before the ground freezes. The system must be installed no later than December 10, 2019.

Site Visit

Bidder must attend in person the MANDATORY SITE VISIT on October 10, 2019, at 11:00 am. (Mountain Time). We will meet at the Deer Creek State Park Wallsburg Group Area (see attached map).

Per Utah Procurement Rule R33-6-103 Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 11:00 a.m. (Mountain Time). Any prospective bidders who arrive late to the meeting will not be allowed to continue with the site visit nor submit a bid. Failure to attend th e site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit.

Phones may be used to take pictures. All discussion not related to the site visit must be done after the site visit as to not be a disturbance during the site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

Closing date and time

The closing date and time for this sourcing event are 10/17/2019 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Solicitation Number: The solicitation number for this RFQ is Solicitation #AS20067. This solicitation number must be referred to on all quotes, correspondence, and documentation submitted to the State relating to this RFQ.

Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code.

This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Any quote that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, the State will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this RFQ, including the specifications, must be protested in writing to the Division of Purchasing prior to the closing date.

Vendors must review each section of this RFQ carefully before submitting a quote.

The Division of Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.

21 October 201921 October 2019 https://www.google.com/maps/place/Deer+Creek+State+Park/@40.4118826,-111.4821624,181m/data=!3m1!1e3!4m5!3m4!1s0x0:0x9403f86aaed9522a!8m2!3d40.4100974!4d-111.5029812 https://www.google.com/maps/place/Deer+Creek+State+Park/@40.4118826,-111.4821624,181m/data=!3m1!1e3!4m5!3m4!1s0x0:0x9403f86aaed9522a!8m2!3d40.4100974!4d-111.5029812

Vendors are prohibited from communications regarding this RFQ with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFQ.

Wherever in this RFQ an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Required to View Event

Prerequisites Required to Enter Bid

1. Review the attached General Provisions.

2. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate Quotes.

3. Vendors must provide their costs for this RFQ as required by this prerequisite.

4. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A Terms and Conditions for Services (Purchase Orders)

4. Attachment B Scope of Work

5. Attachment C Deer Creek State Park Irrigation Design.pdf

6. Attachment D Deer Creek State Park Irrigation Legend.pdf

7. Attachment E Parts list- purchased.pdf

8. Map Deer Creek State Park- Wallsburg Group Area.pdf

9. Site Visit Sign In Sheet

0. Site Visit Q & A

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.3 Vendor acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.4 Vendor certifies that the procurement item it provides meets or exceeds the specifications/product requirements provided in this RFQ.

1.5 Does Vendor have an outstanding tax lien in the State of Utah?

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

21 October 201921 October 2019 https://www.google.com/maps/place/Deer+Creek+State+Park/@40.4118826,-111.4821624,181m/data=!3m1!1e3!4m5!3m4!1s0x0:0x9403f86aaed9522a!8m2!3d40.4100974!4d-111.5029812 https://www.google.com/maps/place/Deer+Creek+State+Park/@40.4118826,-111.4821624,181m/data=!3m1!1e3!4m5!3m4!1s0x0:0x9403f86aaed9522a!8m2!3d40.4100974!4d-111.5029812 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=oD%2B1xP2W1jDvFybAPgaCHURheTY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=oD%2B1xP2W1jDvFybAPgaCHURheTY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=i3oPGlTVfktTccdJ6MirUjGxgYY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=i3oPGlTVfktTccdJ6MirUjGxgYY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-801186952termsposervice-051319.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=PEF5ao2ufB785n7AIcQGw9MD0GE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-801186952termsposervice-051319.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=PEF5ao2ufB785n7AIcQGw9MD0GE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860874190Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=cewixQ1UFLc0zWG3e8sIYB2061M%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860874190Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=cewixQ1UFLc0zWG3e8sIYB2061M%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860054973Attachment%20C%20Deer%20Creek%20State%20Park%20Irrigation%20Design.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=YzW1kkYUnWRv%2FTcFwphcstMR22U%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860054973Attachment%20C%20Deer%20Creek%20State%20Park%20Irrigation%20Design.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=YzW1kkYUnWRv%2FTcFwphcstMR22U%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860055378Attachment%20D%20Deer%20Creek%20State%20Park%20Irrigation%20Legend.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=hkykfGJ7%2Bx84HnrBrqf0Ri%2F3SX0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860055378Attachment%20D%20Deer%20Creek%20State%20Park%20Irrigation%20Legend.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=hkykfGJ7%2Bx84HnrBrqf0Ri%2F3SX0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860055870Attachment%20E%20Parts%20list-%20purchased.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=zNIKYop0WH6oDVIfuE8%2FQAq%2FiyU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860055870Attachment%20E%20Parts%20list-%20purchased.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=zNIKYop0WH6oDVIfuE8%2FQAq%2FiyU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860874866Map%20Deer%20Creek%20State%20Park-%20Wallsburg%20Group%20Area.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=o4cR7X22EMoJk8FYovQ2C%2F6nQeE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-860874866Map%20Deer%20Creek%20State%20Park-%20Wallsburg%20Group%20Area.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=o4cR7X22EMoJk8FYovQ2C%2F6nQeE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/794386-864949354Deer%20Creek%20Wallsburg%20Sprinkler%20Site%20Visit%20Attendance.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1634752026&Signature=bLG02vVjll0pk5PQu32TssMB39E%3D 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2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder acknowledges they must attend in person the MANDATORY SITE VISIT on October 10, 2019, at 11:00 am. (Mountain Time). We will meet at the Deer Creek State Park Wallsburg Group Area (see attached map).

21 October 201921 October 2019

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Deer Creek State Park Sprinkler System Installation 1 LS - Lump Sum

Installation of sprinkler system. Must be completed before December 10, 2019.

21 October 201921 October 2019