7873-20240408074935 LCSD TECHNOLOGY.pdf
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- Attached to
- 7873-20240408074935 LCSD Technol
- Solicitation number
- 3170028306
- Issued by
- Lafayette County, Mississippi
About this file
This document is a Bid Notice from the Lafayette County School District in Mississippi for the procurement of Chromebooks, associated management licenses, and related services under Bid #003-CB-LCS-24. The District will receive un-priced bid proposals until 10:00 am CST on Friday May 3, 2024, either in sealed envelopes or via electronic submission. Vendors submitting acceptable un-priced proposals will be invited to participate in an electronic reverse auction on Monday May 6, 2024 from 9:00 am to 9:30 am CST. The contract will be awarded to the single lowest and best bidder that provides a full turnkey solution for approximately 600 Chromebooks meeting detailed technical specifications. The District reserves the right to amend the specifications and to waive any informalities in the bidding process.
The Bid Notice requires bidders to submit complete W-9 forms and proof of liability and workers' compensation insurance. Pricing will be solicited on a per-unit basis, and the District reserves the right to reduce or increase quantities without penalty based on budgetary constraints. The contract will be governed by the laws of the State of Mississippi, and the venue for any dispute resolution will be Oxford, Mississippi.
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Lafayette County School District 100 Commodore Drive
Oxford, MS 38655
| Phone: | 662-234-3271 |
| Fax: | 662-236-3019 |
www.gocommodores.org
April 8, 2024
NOTICE TO BIDDERS
| The | Lafayette | County | School | District | will | receive | bids | for | Chromebooks | in | the | following | manner: |
| Bid | #003-CB-LCS-24 |
| Un-priced | bid | proposals | will | be | accepted | until | 10:00 | am | CST | on | Friday | May | 3, | 2024, | in | sealed | envelopes | at | the |
| Lafayette | County | School | District | Central | Office, | 100 | Commodore | Drive, | Oxford, | MS, | or | by | electronic | submission. | |||||
| Submissions | will | be | evaluated | and | vendors | submitting | acceptable | offers | will | be | invited | to | submit | priced | bids. | ||||
| Electronic | bids | and/or | reverse | bids | can | be | submitted | at | www.centralbidding.com. | For | any | questions | relating | to | |||||
| the | electronic | bidding | process, | please | contact | Central | Bidding | at | 225-810-4814. |
| Bidding | will | be | held | by | electronic | reverse | auction | on | Monday | May | 6, | 2024 | from | 9:00 | am | to | 9:30 | am | CST | unless |
| extended | by | anti-bid | sniping. |
| Specifications | are | on | file | at | the | Central | Office. | To | receive | a | copy | of | the | specifications | please | contact | the | Business |
| Manager | by | email: | bryan.white@gocommodores.org. | Specifications | may | also | be | downloaded | at | |||||||||
| www.centralbidding.com | for | a | fee. | All | bids | must | comply | with | the | specifications | provided. | The | Lafayette | County | ||||
| School | District | reserves | the | right | to | amend | the | specifications, | as | necessary, | and | agrees | to | notify | all | having | ||
| requested | bid | packets. |
| The | contract | will | be | awarded | to | the | single | lowest | and | best | bidder | that | provides | a | full | turnkey | solution | for | all |
| devices. | The | Lafayette | County | School | District | reserves | the | right | to | waive | any | informality | and | to | reject | any | and | all |
bids.
| Lafayette | County | School | District |
| Attn: | Bryan | White | |
| 100 | Commodore | Drive | |
| Oxford, | MS | 38655 |
To be published: April 17, 2024
April 24, 2024
| Phone: | 662-234-3271 |
| Fax: | 662-236-3019 |
www.gocommodores.org
BID NOTICE
TO: PROSPECTIVE BIDDER
| FROM: | BRYAN | WHITE | |
| LAFAYETTE | COUNTY | SCHOOL | DISTRICT |
| 100 | COMMODORE | DRIVE | |
| OXFORD, | MS | 38655 |
662-234-3271
ISSUE DATE: APRIL 8, 2024
REQUEST FOR BIDS/REVERSE ACUTION
| UNPRICED | BID | PROPOSALS | |||||||||||
| DATE: | FRIDAY | MAY | 3, | 2024 | |||||||||
| TIME: | 10:00 | A.M | CST | ||||||||||
| LOCATION: | LAFAYETTE | COUNTY | SCHOOL | DISTRICT | |||||||||
| 100 | COMMODORE | DRIVE | |||||||||||
| OXFORD, | MS | 38655 |
| REVERSE | AUCTION | |||||||||||||
| DATE: | MONDAY | MAY | 6, | 2024 | ||||||||||
| TIME: | 9:00 | A.M | – | 9:30 | A.M. | CST | ||||||||
| LOCATION: | LAFAYETTE | COUNTY | SCHOOL | DISTRICT | ||||||||||
| 100 | COMMODORE | DRIVE | ||||||||||||
| OXFORD, | MS | 38655 |
BID ITEMS
| BID | NUMBER: | 003-CB-LCS-24 | |||
| ITEM | DESCRIPTION: | CHROMEBOOKS, | MANAGEMENT | LICENSE, | SERVICE |
| Public | Notice | to | Newspaper | April | 8, | 2024 | |||||
| Newspaper | Run | Dates | April | 17 | & | April | 24 | 2024 | |||
| Release | of | Bid | April | 8, | 2024 | ||||||
| Unpriced | Bid | Proposals | May | 3, | 2024 | at | 10:00 | A.M. | CST | ||
| Bid | Deadline/Open | for | Approved | Vendors | May | 6, | 2024 | at | 9:00 | A.M. | CST |
| Board | Approval | TBD |
| Phone: | 662-234-3271 |
| Fax: | 662-236-3019 |
www.gocommodores.org
| EQUIPMENT | SPECIFICATIONS | |||||
| (BIDDER | SHALL | COMPLETE | BY | CHECKING | THE | FOLLOWING) |
CHROMEBOOK SPECIFICATIONS & SERVICE BUNDLE
ESTIMATED QUANTITY: 600
| ACCEPTABLE | MODEL: | Lenovo | 500E | Gen3 | (shall | meet | or | exceed | each | item | of | these | specifications) | ||||
| *LCSD | has | standardized | on | the | Lenovo | 500E | Gen3 | model. | This | will | be | the | preferred | model | for | this | bid* |
• Processor: Intel Celeron Processor N5100
• Display: 11.6” HD(1366x768), IPS, touchscreen, 250 nits, with Corning Gorilla Glass
• Memory: 4GB LPDDR4 2400Mhz
• Battery: Up to 10hrs
• Storage: 32GB eMMC
• Graphics: Intel Integrated Graphics
• Keyboard: Spill-resistant up to 360ml, mechanically anchored keys
• Camera: 720p front-facing with privacy shutter and 5MP world-facing camera
• Connectivity: WiFi 6 AX201 802.11AX (2x2). Wifi 5 Realtek 8852AE 802.11AC 92x2), Bluetooth 5.1
• Ports/Slots: USB-C 3.2 Gen1, 2x USB-A 3.2 Gen1, HDMI 1.4b, Headphone/mic combo, MicroSD card
• Durability: MIL-SPEC 810H Compliant
• Charger: 65W AC Adapter (Supports quick-charging technology)
• Google Auto update Policy: shall not expire before June 2030
• Convertible: 2-in-1 technology, works in laptop and tablet modes minimal
• 4-year Accidental Damage Protection: Mail-in depot service
• Protective Hard Shell Case: MaxCase LN-ESL-300E-G3-BCLR OR UZBL LAP7898 Hard shell Case
| • Chrome | Management | Software, | White | Glove | Service, | Fixed | asset | inventory | service | (district | will |
| provide | fixed | asset | inventory | stickers | to | vendor | for | tagging | and | inventory) |
DOES YOUR PROPSED DEVICE MEET AND/OR EXCEED ALL SPECIFICATIONS ___YES ___NO
IF NO, PLEASE PROVIDE A FULL LIST OF SPECIFICATIONS FOR YOUR PROPOSED DEVICE.
SUBMISSION:
| Un-priced | Proposals | will | be | received | by | the | Purchasing | Department | at | Lafayette | County | School | District, | |||||
| 100 | Commodore | Drive, | Oxford, | MS | 38655 | or | electronically | at | www.centralbidding.com, | at | the | date | and | |||||
| time | specified | on | the | BID | NOTICE. | Neither | dating | of | the | un-priced | proposal | form, | nor | placing | it | in | the | |
| by | this | date | will | meet | legal | requirements. | All | un-priced | proposals | must | be | received | at | the | Lafayette | County | ||
| School | District | Central | Office | or | electronically | at | www.centralbidding.com | on | or | before | the | data | and | time | ||||
| specified | in | the | Procurement | Schedule. | The | Lafayette | County | School | District | Board | of | Education | reserves | |||||
| the | right | to | reject | any | an/or | all | un-priced | proposals | received | and | to | waive | any | and | all | informalities. |
1. If submitting a paper un-priced proposal, it shall be typed. Any changes that are made must be
| initiated. | No | changes | shall | be | allowed | after | the | un-priced | proposals | are | opened. | The | Lafayette | |||
| County | School | District | shall | not | be | responsible | for | any | errors | or | omissions. | Un-priced | proposals | |||
| may | be | hand | delivered, | mailed | or | submitted | electronically. | Paper | un-priced | proposals | must | be | ||||
| submitted | in | a | sealed | 8” | x | 10” | or | larger | envelope. | Please | label | outside | envelope | or | shipping | box |
| as | follows | or | the | bid | may | be | rejected: |
Attn: Bryan White Chromebooks-FY24
#003-CB-LCS-24
| May | 3, | 2024 | ||||
| Name | of | company | or | person | submitting | bid |
| 2. Any | un-priced | proposals | received | after | the | opening | date | or | time | shall | be | refused | and | marked | |
| “Late | Un-Priced | Proposal” | and | returned | to | the | bidder | unopened. | For | this | purpose, | the | official | ||
| time | for | the | un-priced | proposal | opening | shall | be | based | upon | the | time | as | indicated | by | the |
| Purchasing | Department |
| 3. Un-Priced | Proposals | may | be | modified | or | withdrawn | by | written | notice | for | the | Bidder, | if | received | |||
| by | the | Purchasing | Department | prior | to | the | date | and | time | set | forth | in | the | BID | NOTICE. | In | order |
| to | modify | an | un-priced | proposal, | the | bidder | must | submit | a | new | un-priced | proposal | with | the | |||
| words | “Modified | Un-Priced | Proposal” | show | in | the | lower | left | corner | of | the | sealed | envelope | or | |||
| shipping | box. | The | original | un-priced | proposal | remains | the | property | of | the | Lafayette | County | |||||
| School | District. | Telephone | modifications | or | withdrawals | will | not | be | accepted. | if | a | bidder | |||||
| withdraws | an | un-priced | proposal, | all | documents | shall | remain | the | property | of | the | Lafayette | |||||
| County | School | District. |
4. All items in the un-priced proposal are to be per specifications unless otherwise specified.
| 5. Paper | un-priced | proposals | shall | be | submitted | on | the | supplied | un-priced | proposal | form, | ||
| electronic | un-priced | proposals | shall | be | submitted | online | at | www.centralbidding.com. | Should | ||||
| the | bidder’s | response | not | be | submitted | on | the | supplied | un-priced | proposal | form, | the | District |
| reserves | the | right | to | reject | the | bid. |
QUALIFICATION OF BIDDERS
| Un-priced | Proposals | will | be | evaluated | and | vendors | submitting | acceptable | specification | will | be | invited | to | |
| participate | in | the | Electronic | Reverse | Auction. | The | Lafayette | County | School | District | reserves | the | right | to |
| extend | the | auction | date | if | necessary | to | complete | the | pre-qualification | process. |
METHOD OF BIDDING:
| Bids | from | approved | vendors | will | only | be | accepted | by | bidding | in | the | Electronic | Reverse | Auction | Bid | Event | |||||
| that | has | a | date | and | time | starting | Monday, | May | 6, | 2024 | at | 9:00 | a.m. | CST. | Bids | will | only | be | accepted | in | an |
| Electronic | Process | hosted | by | Central | Bidding | and | the | Supplies | must | complete | the | free | registration | at: | |||||||
| https://www.centralauctionhouse.com/registration.php | to | participate | in | this | Electronic | Reverse | Auction | ||||||||||||||
| Bid | Process. | For | any | questions | relating | to | the | electronic | submittals | and/or | bidding | process, | please | call | |||||||
| Central | Bidding | at | 225-810-4814 |
| We | will | host | one | reverse | auction | for | Chromebooks, | Management | License, | White | Glove | Enrollment | |||||
| Service, | Protective | Case, | ADP | Extended | Warranty | and | Fixed | Asset | Inventory | Service | Bundle. | Please | note | ||||
| that | Lift-Gate | Delivery | is | REQUIRED | as | the | district | does | not | have | a | loading | dock | at | the | delivery | address. |
Bids will be received on a per unit basis.
Additional Information:
ACCOUNTING PRACTICES:
| The | Lafayette | County | School | District | requires | that | Purchase | Orders | be | issued | before | any | items | are | ordered |
| or | delivered. | The | Lafayette | County | School | District | shall | not | be | responsible | for | any | products | delivered | |
| without | an | approved | Purchase | Order, | and/or | without | a | signed | acknowledgement | of | receipt | by | a | District | |
| Employee | at | time | of | delivery. |
| The | awarded | vendor | shall | provide | accurate, | readable, | and | timely | reports, | such | as | invoices, | credits, | and |
| statement | as | requested | by | the | District. |
BUDGETARY CONSTRAINTS:
| The | District | reserves | the | right | to | reduce | or | increase | the | quantity | or | retract | any | item | from | the | bid | without |
| any | obligation | or | penalty | based | upon | availability | of | funds. |
GOVERNING LAW
| This | agreement | shall | be | governed | by | and | construed | in | accordance | with | the | laws | of | the | State | of | Mississippi | |
| and | venue | for | the | resolution | of | any | dispute | shall | be | Oxford, | Mississippi. | Bidder | expressly | agrees | that | under | ||
| no | circumstances | shall | the | District | be | obligated | to | pay | attorney | fees | or | the | cost | of | legal | action | to | Bidder. |
W-9 FORM:
| The | Lafayette | County | School | District | requires | the | attached | W-9 | Form | to | be | completed | an | included | in | your |
| bid | submission. |
| INSURANCE | REQUIREMENTS: | ||||||||||||
| The | Lafayette | County | School | District | requires | a | current | copy | of | Liability | and | Workman’s | Compensation |
| Insurance | to | be | included | in | your | bid | submission. |
| I/We | propose | to | furnish | and | deliver | the | items | on | the | un-priced | proposal | form | according | to | your | |
| specifications. | I/We | further | agree | not | to | request | permission | to | withdraw | our | bid | after | the | bids | have | been |
opened.
| This | bid | consist | of | the | (A) | BID | NOTICE, | (B) | BID | INSTRUCTIONS, | (C) | SPECIFICATIONS | AND | UN-PRICED |
| PROPOSAL | FORM. |
| I/We, | the | undersigned, | do | hereby | understand | and | accept | the | following | instructions | under | which | this | un- |
| priced | proposal | is | being | submitted |
(Company Name)
(Signature)
(Address)
(Name)
(Federal ID Number)
(Title)
(Telephone)
(Date)
(Email)
(Fax)
| If | applicable, | please | acknowledge | acceptance | of | bid | and | delivery | requirements | and | any | addenda |
| issued | by | checking | below: |
Lift Gate Delivery Required _____
Addendum 1 _____
Addendum 2 _____
Did you include the complete W-9 Form? Yes_______ No________
RETURN THIS COMPLETED FORM WITH YOUR UN-PRICED PROPOSAL
| Notice to bidders |
| Bid Notice |
| BID SUBMISSION |
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