78356 Equipment List.xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- FA857925Q0020
About this file
This file is an Equipment List spreadsheet for a sole-source software upgrade solicitation by the Department of the Air Force Materiel Command Air Force Sustainment Center. The procurement involves upgrading ExactCopy software to a 64-bit version compatible with Windows 10 and 11, to be delivered within 30 days after receipt of order with a 12-month license coverage period. The specific upgrade will be purchased from Data Source, Inc. and will maintain the existing duplication and archiving functionality while enabling readability of archived CPINS (Consolidated Performance Information Systems).
The solicitation (FA857925Q0020) is identified as a sole-source acquisition for a single line item, with the software to be delivered to Rian Williams at 635 Tech Road, Building #639, Robins AFB, GA 31089. The equipment list includes the Alexsys # 14674 and BAF # 78356, with installation costs included in the quoted amount. The procurement is specifically for a new software license, with the software able to be loaded on any existing ExactCopy licensed system.
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Other files
| File | Type | Posted |
|---|---|---|
| 78356 Purchase Description.docx | DOCX document |
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Instructions Equipment List Instructions
| Alexsys & PRI | Identify the Alexsys # and the PRI # applicable to this purchase |
| Acquisition Type | Identify whether the acquisition is for Service, Supply, New Software Only, Software Renewal Only or a combination of new and renewal of software licenses. If using the combo for software licenses be sure to identify which ones are new and which ones are renewals on separate line items. If an acquisition is a hybrid of service and supply, the acquisition type shall be identifed as the predominant type. |
| Acquisition Schedule | Service - Identify Period of Performance Dates (From/To) |
*If specific dates are unknown, identify the number of months After Receipt Of (ARO) contract award (e.g., 90 days ARO)* Supply - Identify delivery due date New Software - Identify software delivery due date and license coverage period Software License Renewal - Identify software delivery due date and software license coverage period *** All dates shall be from contract award forward. Contracts shall not be backdated due to missed license renewal or to avoid reinstatement fees for gaps in coverage. If license was not renewed prior to expiration renewal/reinstatement fees are mandatory and shall be included as a separate line item when developing CLIN structure***
| Shipping Information | If applicable, insert the physical shipping address or inbox location for deliverables. Include the POC Name and Phone # |
| Line Item Structure | IAW DFARS 204.7103-1; Contract Line Item Numbers (CLINs) are established based on specific characteristics: |
Single Unit Price Separately Identifiable Supplies = Separately identifiable National Stock Numbers (NSNs), Item Description, Manufacturer Part Number Services = Separately identifiable scope of work or description of services Separate Delivery Schedule The line item listed on the equipment list shall correlate to the Purchase Request (PR) CLIN structure
Description Write a description of the supply or service required. If purchasing a supply that includes incidental services (travel, installation, maintenance, or other support separate from the supply unit cost), a separate CLIN is required.
Include license coverage period with the applicable software line item If Options are required for continued services beyond the first year, include a separate line item for every year, to include the services required for those option years.
| Manufacturer | If applicable, identify manufacturer for brand name or equivalent |
| Part Number | Verify part numbers are not End-of-Life (EOL) or obsolete when selecting. |
Utilize market research to identify software versions available on the market that meet the Government's need to avoid rework later in the acquisition process that causes delays.
| Software Renewal Information | When renewing software licenses provide the current/prior software account information from the manufacturer. This helps the manufacturer to identify current license status and reinstatement/renewal fees without delays in the acquisition process. |
| Quantity | Identify quantities needed |
| Unit of Measure | Identify the appropriate Unit of Measure for each line item. Supplies are generally "Each"; Services can be "Months" or "Lots" depending on when payment/invoicing is most appropriate. |
| Additional lines needed on Equipment List | Select the last cell in the bottom right corner of the table and hit Tab. This will drop down a new line. Continue to do this for as many line items as needed |
Equipment List
| Equipment List |
| Acquisition Information |
| Alexsys # and BAF # | Alexsys # 14674 and BAF # 78356 |
| Acquisition Type | New Software License |
| Acquisition Schedule | Delivery: not to exceed 30 days After Receipt of Order (ARO) |
License Coverage Period: 12 months ARO Shipping Information Rian Williams, rian.williams.4@us.af.mil 635 Tech Road Building # 639 Robins AFB, GA 31089
| Line Item | Description | Manufacturer | Part Number | Quantity | Unit of Measure | Account Identifier | License Coverage Period |
| 1 | Upgrade the ExactCopy Software to run on 64 bit |
Windows 10 and 11. Software will provide same Duplication and Archiving functionality and readability of existing archived CPINS. New version can be loaded on any ExactCopy licensed system. Installation costs included in the quoted amount. Data Source, Inc. ExactCopy 64 Bit 1 Each 12 months ARO
File details come from the government source that posted it. Updated .