78202 - Appendix B - DEMIL Pick up - Staging - Turn-in Procedures 6-11-26.pdf
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- Solicitation number
- FA857126Q0110
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This is Appendix B outlining Condemned Consumable Parts Processing and Disposal DEMIL Support Contractor Requirements for a federal maintenance and disposition operation.
The Contractor must collect condemned consumable parts (XB3, SMS Managed Consumable Parts identified by National Stock Number) weekly from three designated Maintenance Areas (AMXG, CMXG, EMXG) across multiple building locations and transport verified materials to a Staging Area (Building 2316) for processing and eventual disposal through DLA Disposition Services (DLADS). Before collection, the Contractor must verify each part bears a properly completed DD Form 1577 tag containing Part Number/NSN/Local Stock Number, DEMIL Code, and correct quantity, and confirm visible red marking on all material. Large items too bulky for staging (including panels) remain onsite until scheduled for direct transport to DLADS via the Disposition Dock Appointment Scheduler. The Contractor is responsible for load securement during all transportation phases in compliance with Department of Transportation regulations. Staging Area management requires segregating materials by DEMIL code compatibility (Code A separate; Codes B and Q combinable; Codes C, D, and F combinable) and maintaining clean, organized conditions using bins/triwalls provided by OBWC. For DEMIL Code P material, the Contractor must confirm Certificate of Declassification attachment before collection; for DEMIL Code F, all special DEMIL instructions and Demilitarization Certificate completion must be verified beforehand. The Contractor completes turn-in documentation via Electronic Turn-In Document (ETID) system, selecting "Usable" type, completing all required fields, entering weapon system information when known, and checking daily for DD Form 1348-1A approval. Upon approval, the Contractor schedules turn-in through DAS and transports materials with three copies of the completed DD Form 1348-1A, maintaining one signed copy for file plan record-keeping per USAF requirements. The Government provides designated Maintenance Area information, Maintenance POC contact details, ensures proper material preparation and tagging by maintenance personnel, and coordinates forklift support when required.
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Appendix B
Condemned Consumable Parts Processing and Disposal DEMIL Support Contractor
Requirements
1. Purpose:
1.1. This section defines the requirements for the Contractor to collect, process, document, and transport condemned consumable parts from designated Maintenance Areas to DLA
Disposition Services (DLADS) for proper disposal, in accordance with applicable regulations and DEMIL codes. This includes both staged small items and large items managed in-place.
2. Definitions:
2.1. Condemned Consumable Parts: XB3, SMS Managed Consumable Parts, identifiable by a National Stock Number (NSN).
2.2. Maintenance Areas: AMXG, CMXG, EMXG.
2.3. Staging Area: Building 2316.
2.4. Large Items: Items too large to store at the Staging Area, including but not limited to panels and any part too large to be safely stored and transported in a container, shall remain onsite in MX until scheduled for direct transport to DLADS.
2.5. Maintenance POC: Government-designated Point of Contact within the Maintenance organization responsible for coordinating access and providing information.
2.6. DEMIL Code: Demilitarization Code.
2.7. DD Form 1577: Unserviceable (Reparable) Tag.
2.8. DD Form 1348-1A: Form used for turning in property to DLA Disposition Services
(DLADS).
2.9. ETID: Electronic Turn-In Document.
2.10. DTID: Document Turn-In ID.
2.11. DODAAC: Department of Defense Activity Address Code.
3. Contractor Responsibilities:
3.1. Material Collection:
3.1. Schedule and Frequency: The Contractor will collect condemned consumable parts from designated Maintenance Areas weekly. The Contractor will coordinate the collection schedule with the Maintenance POC to ensure access to material accumulation points. Pickups may occur more than once per week at the request of maintenance.
3.2. Large Items: Items too large to store at the Staging Area, including but not limited to panels and any part too large to be safely stored and transported in a container, shall remain onsite in MX until scheduled for direct transport to DLADS.
3.3. Material Pickup Locations
3.3.1. AMXG
3.3.1.1. C-5: Bldg 125 - Dock 4
3.3.1.2. C-130: Bldg 20094
3.3.1.3. F-15:
3.3.1.3.1. Bldg 48 (West side)
3.3.1.3.2. Bldg 49 (West side)
3.3.1.3.3. Bldg 20031 (South side)
3.3.1.3.4. Bldg 45 (Eas side)
3.3.1.4. C-17: BLD149 Material Control Center
3.3.2. EMXG:
3.3.2.1. Bldg 636
3.3.3. CMXG:
3.3.3.1. Bldg 140 (North Side corner behind Bldg 20128)
3.3.3.2. Robins North (Southeast Corner)
3.3.3.3. B169 (East Side)
3.3.3.4. B189 (East Side)
3.3.3.5. B327 (South Side)
3.3.3.6. B350 (South Side)
3.3.3.7. B364 (East Side)
3.3.3.8. B670 (Northwest Corner)
3.3.3.9. B614 (North Side)
3.3.3.10. B150 (Southeast Corner)
3.4. Material Verification: Before collecting material, the Contractor will verify the following:
3.4.1.1. Each part has a DD Form 1577 attached, accurately completed with the following:
3.4.1.2. Part Number, National Stock Number (NSN), or Local Stock Number
(LSN).
3.4.1.3. DEMIL Code.
3.4.1.4. Correct Quantity.
3.4.2. The material is visibly marked with red paint, dye, or another permanent red marking.
3.5. Transportation to Staging Area:
3.5.1. The Contractor will transport verified material to the Staging Area (Building
2316).
3.5.2. If the material collection point container requires transport out of the hangar, the
Contractor will coordinate with the Maintenance POC to arrange for forklift transport.
4. Large Item Procedures:
4.1. Coordination: The Contractor will coordinate with the Maintenance POC to determine the quantity and location of large items awaiting disposal.
4.2. Verification of Maintenance Preparation: The Contractor will verify that Maintenance personnel have:
4.2.1. Tagged, marked, and documented all large items in accordance with Section 3.4.
4.2.2. Bundled like items (e.g., panels) and strapped them securely to pallets.
4.3. Scheduling: The Contractor will schedule large item turn-ins via the Disposition Dock
Appointment Scheduler (DAS).
4.4. Consolidation: The Contractor will consolidate bundled, like-item turn-ins onto a single
DD Form 1348-1A.
4.5. Transportation: On the scheduled turn-in day, the Contractor will coordinate with the
Maintenance POC to load pallets onto a truck/trailer for transport to DLA Disposition.
4.5.1. Loading: Maintenance personnel will operate the forklift to load pallets onto the
Contractor's truck/trailer.
4.5.2. Load Securement: After loading, the Contractor is responsible for properly securing the load for safe transport, in accordance with all applicable Department of
Transportation (DOT) regulations and other relevant safety standards.
5. Local Stock Numbers:
5.1. Material turned in under a Local Stock Number (LSN) must have a completed LSN
Clear Text Statement attached (completed by Maintenance). The Clear Text Statement must accompany each DD Form 1348-1A upon turn-in.
6. Staging Area Management:
6.1. The Contractor will maintain the Staging Area (Building 2316) in a clean, organized, and secure manner.
6.2. Bins/Triwalls will be provided by OBWC, contractors will request as needed.
6.3. The Contractor will segregate materials in the staging area according to DEMIL code compatibility:
6.3.1. DEMIL Code A separate from other DEMIL Codes
6.3.2. DEMIL Codes B and Q can be combined.
6.3.3. DEMIL Codes C, D, and F can be combined
7. DEMIL Code P Material:
7.1. If any DEMIL Code P material is identified, the Contractor will coordinate with the
Maintenance POC to confirm that a Certificate of Declassification is attached, complete, and signed before collecting the material. The Contractor will not collect DEMIL Code P material without the proper documentation.
8. DEMIL Code F Material:
8.1. If any DEMIL Code F material is identified, the Contractor will coordinate with the
Maintenance POC to confirm that all required special DEMIL instructions have been completed and that the Demilitarization Certificate is attached, complete, and signed before collecting the material. The Contractor will not collect DEMIL Code F material if the special DEMIL instructions haven't been completed.
9. Turn-In Paperwork and Scheduling (DD Form 1348-1A):
9.1. ETID Access: The Contractor will obtain access to ETIDS through DLA's AMP Website by selecting the "DLA Disposition Prod - ETID Customer DDS-514" role.
9.2. ETID Creation:
9.2.1. Log into ETID.
9.2.2. Select ETID Type "Usable."
9.2.3. Click "New ETID."
9.2.4. Complete all required ("*") fields.
9.2.5. Enter Weapon System into the 1348 Comment Line 1 (if known.)
9.2.6. Submit ETID.
9.3. DD Form 1348-1A Approval: The Contractor will check ETID daily for DD Form
1348-1A approval.
9.4. Scheduling Material Turn-In:
9.4.1. Upon DD Form 1348-1A approval from DLA Disposition, the Contractor will schedule a turn-in via Disposition Dock Appointment Scheduler (DAS) IAW the
DAS User Guide which will be provided by government.
10. Turn-In Approval: The Contractor will await turn-in approval from DLADS.
10.1. The Contractor will transport marked, tagged items to DLADS for turn-in. All material should be accompanied by 3 copies of the completed DD Form 1348-1A. Like items can be consolidated on one DD Form 1348-1A but must still have 3 copies.
11. Turn-Ins From Bldg 2316 to DLA – Disposition
11.1. Contractor will load material onto contractor owned/operated conveyances utilizing contractor owned/operated material handling equipment MHA as required e.g.
forklift, pallet jack, etc.
11.2. Load Securement: After loading, the Contractor is responsible for properly securing the load for safe transport, in accordance with all applicable Department of
Transportation (DOT) regulations and other relevant safety standards.
11.3. Transportation to DLA Disposition: Contractor will transport material to DLA-
Disposition, follow DLA-Disposition instructions upon arrival. Maintain one signed copy of the DD Form 1348-1A to file in file plan
12. Record Keeping: The Contractor will save the signed copy of the DD Form 1348-1As in accordance with USAF File Plan requirements.
13. Government Responsibilities:
14. The Government will:
14.1. Provide the Contractor with a list of designated Maintenance Areas and a map, if necessary.
14.2. Provide the Contractor with the name and contact information for the Maintenance POC.
14.3. Ensure Maintenance personnel properly tag, mark, and prepare large items for disposal.
14.4. Ensure the Maintenance POC coordinates forklift support when required.
14.5. Provide access to relevant regulations and procedures.
15. 5. Performance Standards: (This section would need content)
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