779164-event.pdf

Request for Information for Heavy Equipment Rental Request for Information for future Heavy Equipment Rental contracts.

Open 8/21/2019 12:00 AM MDT Type Request for Information

Close 9/3/2019 2:00 PM MDT Number MG20034-1 Currency US Dollar

Sealed Until 9/3/2019 2:00 PM MDT

Contacts

Michael Glenn michaelglenn@utah.gov

Phone +1 801-538-1287

Commodity Codes

Commodity Code Description

22100 Heavy construction machinery and equipment including equipment for paving and earth moving

20110 Well drilling and operation equipment

21100 Agricultural, forestry, landscape machinery and equipment and rentals including soil prep, harvesting, planting, seeding, livestock equipment, Agriculture Inspections

21101 Dispersing and spraying appliances for agriculture including sprinklers, dusters, sprayers, composters, pollination equipment and supplies, frost protection equipment, fertilizer spreaders, irrigation systems

21102 Greenhouses and equipment including irrigation equipment and greenhouse pots and ventilation equipment and isolation equipment and agricultural sun shade material and hydroponic fertilizer injector

24100 Material handling machinery and equipment including lifting equpiment and accessories and conveyors and accessories

25190 Transportation services and equipment including transportation support systems and equipment

30190 Construction and maintenance support equipment including ladders and scaffolding and construction sheds and trailers

73160 Machinery and transport equipment manufacture including construction machinery equipment manufacturing services and agricultural machinery or equipment manufacturing services or motor vehicles manufacture services

Description

03 September 201903 September 2019 mailto:michaelglenn@utah.gov mailto:michaelglenn@utah.gov mailto:michaelglenn@utah.gov

This Request for Information (“RFI”) is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this RFI conflicts with the UCA or UAC, the UCA or UAC will take precedence.

PURPOSE OF REQUEST FOR INFORMATION (RFI)

The purpose of this RFI is to: (a) obtain information, comments, or suggestions from potential bidders or offerors before issuing an invitation for bids or request for proposals; (b) determine whether to issue an invitation for bids or a request for proposals;

and (c) generate interest in a potential invitation for bids or a request for proposals.

ISSUING PROCUREMENT UNIT, CONDUCTING PROCUREMENT UNIT, AND RFI SOLICITATION NUMBER

For the purposes of this RFI, the State of Utah Division of Purchasing is the Issuing and Conducting Procurement Unit for this RFI referred to as “State”. The reference number for this RFI is Solicitation#MG20034-1. This number must be referred to on all responses, correspondence, and documentation relating to this RFI.

BACKGROUND

The State of Utah is looking to change the Heavy Equipment Rental Statewide Contract portfolio into a Multiple Award portfolio. The State currently has Heavy Equipment Rental contracts set-up in an Approved Vendor List which requires users to get quotes from every vendor for each rental. The contract is also setup to provide rentals throughout the whole State to be on the contract, which provides a lack of competition from smaller, region specific vendors. The State would like to create a portfolio that allows users to identify which contract provides the best value themselves. The State is trying to identify the most efficient way to put the portfolio out for solicitation for industry standards.

The State is looking to award a contract based on categories of equipment being rented.

This is strictly for information gathering. Do not submit any cost information in your responses.

Required to View Event

Prerequisites Required to Enter Bid

1. The State cannot enter into a contract as a result of this RFI.

2. Vendors should not contact the State regarding this RFI. All communication should be either by responding to this RFI or by submitting a question during the Question and Answer Period.

3. Information submitted to or by a governmental entity in response to a request for information is protected under Section 63G-2-305.

4. All questions MUST be submitted through SCIQUEST (www.SciQuest.com) during the designated time for questions (“Q&A period”) listed on SciQuest.

5. The issuing procurement unit may not accept information after the time for submission of information has expired.

Buyer Attachments

There are no Buyer Attachments added to this event.

Questions Required Questions

1.1 What are your most broad, but still specific categories for heavy equipment (i.e. loader, excavator, mini-excavator, etc.)?

1.2 What is the most commonly rented size/unit in the categories you listed in the previous question?

1.3 We are anticipating trying to set this up as a percentage discount per category.

Does this make sense for the industry? (DO NOT SUBMIT YOUR PRICING. This is purely for the methodology)

1.4 What other considerations may we have missed for heavy equipment rental contracts?

03 September 201903 September 2019