Environment and Social Services BPA - Q and A Final.xlsx
XLSX spreadsheet 19 KB Posted
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- Environmental and Social Services BPA - RFQ
- Solicitation number
- 77344421Q0054
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2 - Yearly Price Matrix.xlsx | XLSX spreadsheet | |
| 77344421Q0054000001 - Environmental and Social Services RFQ.pdf | ||
| ODP Virtual Industry Day - Final1.pptx | PPTX presentation | |
| 77344421Q0054 - Environmental Services BPA.pdf | ||
| Attachment 1 - PAST PERFORMANCE QUESTIONNAIRE (PPQ).doc | DOC document |
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Sheet1
| # | Question | Topic/Section | Answer | |
| 1 | RFQ Citation Reference: "When applicable FAR 52.228-4, Workers' Compensation and War-Hazard Insurance Overseas will be applied to each call order which meets the hazard pay criteria." | |||
| Comment: Please confirm that the requirements of FAR 52.228-3 (Defense Base Act Insurance) are waived for the BPAs. | Clause | 52.228-3 will not apply. | ||
| 2 | What is your project total to award funds from | General | $0 will be obligated to the BPA award. Funds will be obligated when a call order is issued. | |
| 3 | Please define the expectation regarding the "discount from regular rate". | General | DFC is requesting a max ceiling rate for the BPA. Discounts from your max ceiling rate will be requested when when a RFQ is issued. | |
| 4 | We understand from the industry day that there will be no negotiations - is this referring to the labour rates, or the framework agreement/contract terms? | General | DFC anticipates to award on initial offers received, this includes pricing and framework. | |
| 5 | Can DFC provide an estimate of the anticipated percentage of work that may come out of the framework, by sector? | General | No, the work is demand driven from the finance teams and follows administration priorities. | |
| 6 | Will the BPA cover only investment-specific analysis or will it also include support with the development of institutional frameworks and tools to help guide the DFC in the investment-specific assessments (i.e., internal guidance and tools). | General | Only investment-specific work. | |
| 7 | RFQ Citation Reference: "The deadline for submissions is August 20, 2021 at 4:00 PM EST." | |||
| Request for extension | General | The deadline for submissions is hereby extended to August 27, 2021 at 4:00 pm EST | ||
| 8 | Task Orders issued under previous IDIQ | General | 71311118F1002; 71311119F1021, 77344420F0001, 77344420F093, 77344419F1032, 71311119F1033 | |
| 9 | Similarly, Paragraph 19.1, Sub-Factor 2, bullet 5 places a 5-page limit on the technical approach – does that mean 5 pages for the technical approach to ESDD, 5 pages for monitoring, and 5 pages for specialized assessments, or 5 pages for the combined approach? Or does DFC expect that the | Paragragh 19.1 | 5 pages for each approach | |
| 10 | Are the applicable standards under 4.5 exhaustive or will there be additional standards that may need to be covered? | Paragrapg 4.5 | Additional applicable standards will be defined on the issuance of a call order | |
| 11 | RFQ Citation Reference: "12.6 - Individual Purchases shall not exceed the simplified acquisition threshold." and 12.7 - The Contracting Officer shall solicit quotations orally to the maximum extent practical for orders under the acquisition threshold in accordance with 13.106-1(c)." | |||
| Comment: Is DFC limiting the ceiling price on Call Orders to $250,000 (the current simplified acquisition threshold)? Section 12.7 indicates that Call Order prices may exceed the simplified acquisition threshold. | Paragraph 12.6 | The simplifed acquisistion threshold for commercial items under FAR Part 13 is $7.5 million for commercial items. | ||
| 12 | Paragraph 19.1, Volume II Price, Factor C Price Quote: the labor categories in the pricing table include a single category for “Support/Local Specialist”. Can offerors include additional labor categories for local specialists, such as Junior, Mid-Level, and Senior? | Paragraph 19.1 | Quoters may not alter labor categories in Attachment 2: Yearly Price Matrix, they shall list and describe their firm's established labor categories if different than those listed. Quoters with different labor categories shall map them to those listed in Attachment 2. | |
| 13 | Paragraph 19.1, BPA Evaluation Factors, Education requirements under Sub-Factor 1: Would 30+ years of experience as an Occupational Health and Safety specialist, including as a manager and supervisor of large projects, be an acceptable substitute for a Bachelor’s degree? | Paragraph 19.1 | Yes | |
| 14 | Paragraph 20, Formatting. Can fonts in CVs be other than Times New Roman 12 point as long as they Times New Roman or Arial, larger than 8 point, and within the one-inch margin requirement? | Paragraph 20 | Yes | |
| 15 | Paragraph 20, Formatting. Does the 60-page limit include the Price Quote? | Paragraph 20 | No | |
| 16 | Can we prepare a table of project experience but integrate the information requested in the PQQ. We have a large number of relevant project examples to present, would it be acceptable to present these in a table rather than the PQQ format provided (as long as all relevant requested information from the PQQ is included)? | Past Performance | Yes | |
| 17 | PPQs frequently ask for a Contractual POC as well as a Technical POC? Should bidders include a Contractual POC on the PPQ form? | Past Performance | Yes, you can include a contractual POC. | |
| 18 | Does the past performance questionnaire (PPQ) count towards the page limit of 10 pages for the past performance section of our proposal? | Past Performance | Yes | |
| 19 | In the hourly rate table, would DFC like named individuals with rates, or rates just presented by labour category (e.g. analyst, senior analyst etc). | Price proposal | Present as labor catgories with rates on the BPA. The technical proposal can list the indivual/labor category and rate. | |
| 20 | Our individual staff rates increase each year (inflation rises etc). How would DFC like this presented in the labour fee table? | Price proposal | An excel spreadsheet will be added for vendor to provide ceiling rates on a yearly bassis. The pricing on the BPA shall be option year 5 ceiling rate. | |
| 21 | An "on call rate" is requested in the rates table- please clarify what rate is requested here in the table? Should only one on-call rate be presented or multiple to demonstrate different seniorities/staff roles | Price proposal | Provide your on-call rate for one (1) call. | |
| 22 | RFQ Citation Reference: Table Heading: "Fully Burdened Hourly Rate with Discounts" | |||
| Comment: May bidders adjust the format of this table to show rates for each of the five years of the Call Order? See Also Question #2 regarding the education and experience requirements for this labor category? | Price proposal | An excel spreadsheet will be added for vendor to provide ceiling rates on a yearly bassis. The pricing on the BPA shall be option year 5 ceiling rate. | ||
| 23 | Would DFC consider providing a "plug number" for travel, so that Bidders all use the same value? If Defense Base Act Insurance is not waived under the BPAs, please also consider providing a plug number for DBA. | Price proposal | Travel will be reimbursed at cost. Do not include travel pricing in proposals. Sample Call Order 2 has been removed from the solicitation. | |
| 24 | Please clarify why our proposal would include "call orders". It is inferred that the example call orders are included in the RFQ for reference, but it is unclear why the call orders would be included back in our proposal? Please clarify. | Sample Call Order | DFC reserves the right to award the sample call orders based on the techncial response. | |
| 25 | Sample Call Order #1, section 3, Technical: The instructions are to “Please provide a one-page response to the pricing for this sample order.” Does this mean that DFC only wishes to receive the pricing for this call order, and no narrative technical approach? | Sample Call Order | Please include a 1 page technical response for sample call order 1. Technical response shall identify pool in which you’re are responding too as well as your approach to handle the on-call requirement. | |
| 26 | Sample Call Order #2 asks for CVs. It is noted the response to the Call Order cannot exceed five pages and CVs may be up to three pages. Therefore, is it correct to assume that DFC does not wish to receive CVs in the response to the Call Order but rather a list of the names (and roles) of the team members who will support the ESDD and monitoring components of the call order, whose CVs will have been provided in the response to Volume I, Sub-Factor 1? | Sample Call Order | Sample Call Order 2 will be removed from the RFQ. | |
| 27 | "Offeror shall submit response to sample call order" - is this asking for the bidder to include a typical methodology (e.g. for ESDD) within the bid, or is there a specific format we need to provide a "response to sample call order" in? | Sample Call Order | Sample Call Order 2 will be removed from the RFQ. | |
| 28 | RFQ Citation Reference: "Item Number 0006, On Call Rate": | |||
| Comment: Please describe what educational requirements and years' experience are required for the "on call rate" labor category. | Sample Call Order | Same as for the Senior Analyst/Director category on the Core Team | ||
| 29 | Please advise as to where in Bidders' Proposals the Sample Call Order responses should be included? Should the Technical Response be included as Sections in Volume I, Technical and Past Performance, and the Pricing included in Volume II, Pricing? | Sample Call Order | Sample call order response should be included in Volume 1, Technical Response | |
| 30 | The embedded table shows only 280 hours over the five year duration of the Call Order? This stated level of effort is clearly not suited to the scope of work as described. Should bidders develop their own level of effort, based on their interpretation of the scope requirements, and assign the level of effort across the five years of the Call Order? | Sample Call Order | Sample Call Order 2 will be removed from the RFQ. | |
| 31 | Sample Call Order #2 provides a simple pricing table that has pre-loaded hours for each labor category. The pre-loaded hours are insufficient to complete the work required under Sample Call Order #2, Phases I and II. Please explain the basis for the pre-loaded hours set forth in this table. | Sample Call Order | Sample Call Order 2 will be removed from the RFQ. | |
| 32 | In the Virtual Industry Day meeting, DFC indicates that a bidder may submit a single proposal for one, two, or all three pools. Does the 60-page limit (Paragraph 20) apply, regardless of which and how many pools? | Technical Proposal | Yes | |
| 33 | Are CVs included in the page limit? If bidding for all 3 pools the number of CVs for specialists requested could exceed 40 pages. | Technical Proposal | Increased to 45 pages | |
| 34 | Please provide the educational and years' experience requirements for each stated labor category. Also, please advise as to why Mid-Level Analyst/Project Manager is shown twice? Is this a typographical error? | Technical Proposal | Typo |
Education Requirements:
Technical Expert for Specialized Assessments & Senior Analyst/Director = Bachelors degree in relevant field, 10+ years experience Mid-level Analyst/Project Manager = Bachelors degree in relevant field, 5+ years experience Junior Analyst = Bachelors degree in relevant field Support/Local Specialist = 5+ years experience
| 35 | Sub-Factor 1 states that bidders must submit a core team of 5 to10 people and/or technical experts for specialized assessments. Can technical experts for specialized assessments be counted as members of the core team? | Technical Proposal | Yes |
| 36 | Will you accept a 11 x 17 org chart? If so, would this count as 2 pages? | Technical Proposal | We will accept the 11x17 as 1 page. |
| 37 | What file format is acceptable for electronic submission? Please indicate if a pdf is acceptable and size limitations, if any. | Technical Proposal | PDF docuements will be accepted for technical responses. Excel and PDF for price |
| 38 | Will files need a special upload link dues to possible size constraints of a typical email? | Technical Proposal | If filles cant be email due to size, DFC will accept a ZIP file. |
| 39 | Can you post the vendors who atteneded the virtual industry day? | General | Harborgr/D; Environmental Solutions ER2M LLC; Anlab; Henderson Holdings LLC (dba, Anlab Environmental); BEP Advisors; D'Angelo Technologies, LLC; Green Powered Technology; Stantec; CDM Smith; Sustainable Strategies; Aecom; DAI; Golder Associates Corporation; PEER Consultants, P.C; Vista Environment |
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