77281_PD _10 JUL 2025.pdf

PURCHASE DESCRIPTION

FOR

Spectrometer Metal Analyzer - ARL iSpark™ 8860 Plus Series OES & Maintenance

10 JUL 2025

1.0. DESCRIPTION. The Contractor shall provide labor, tools, materials, parts, equipment, transportation, travel, delivery, and preventative maintenance as necessary to provide the quantity one (1) each “new” “built-to-order’ spectrometer metal analyzer which includes the ARL iSpark™ 8860 Plus Series Optical Emission Spectroscopy (OES) and associated options/accessories. Also, the Contractor shall provide 12-month annual maintenance coverage for four (4) option years relative to the new unit which includes the Essential support plan to the 402nd Maintenance Support Group (MXSG) at Robins AFB.

1.1. Over and Above Work. Work discovered during the course of performance that is:

1.1.1. Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.1.2. Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.2. The analyzer unit shall include the following:

Spectrometer Metal Analyzer - ARL iSpark™ 8860 Plus Series OES & Maintenance (Base Yr. plus 4 Options)

{The system shall include a new pre-configured metal analyzer system with any associated options/accessories, travel/labor, applicable on-site visits, preventative maintenance, and FOB Destination Freight Delivery, any applicable IUID tag(s)/marking/labeling, documentation, clean-up, and 12-months warranty}

Item MFR Part # Product Description Qty

Thermo Electron North America, LLC

See below

ARL iSpark™ 8860 Plus Series OES

(includes associated configurations items) FOB Destination Freight Delivery / 1 ea.

(includes delivery container - i.e., wood crate)/1 ea.

1 ea.

(a subsidiary of “Thermo

Fisher Scientific”)

The analyzer system shall include the following pre-configured options/accessories and add-ons:

OE-8860-P ARL iSpark 8860 Plus Metals Analyzer / 1 ea.

OE-88-Mat-FE Fe matrix / 1 ea.

OE-88-MAT-AL-

ALLOY

Al matrix for Alloyed material / 1 ea.

OE-88-MAT-CU CU Matrix / 1 ea.

OE-88-MAT-TI CU Matrix / 1 ea.

OOE-ISPARK-

OXSAS

OXSAS OES Analytical Software / 1 ea.

XO-PC-PRO-

COMPUTER

Desktop PC / 1 ea.

Blank

OE-88-VAC-

OILFREE

Oil-free vac system / 1 ea.

OE-88-LINE Analytical channels / 59 ea.

OE-8860-CAL-

FE-A0

Calibration of low alloy steel / 1 ea.

OE-8860-CAL-

FE-J0

Calibration of Cr-Ni steel / 1 ea.

OE-8860-CAL-

FE-J1 Calibration of N in Cr-Ni steel / 1 ea.

OE-8860-CAL-

FE-Z0 Global iron calibration / 1 ea.

OE-8860-CAL-

FE-Z1

Calibration of N in global iron / 1 ea.

OE-8860-CAL-

FE-SA0

Cal of low alloy steel for small samples / 1. ea.

OE-8860-CAL-

FE-SJ0

Calibration of Cr-Ni steel for small samples /1. ea.

OE-8860-CAL-

FE-SZ0

Global iron calibration for small samples / 1 ea.

OE-8860-CAL-

AL-G0

Calibration of Al-Si / 1 ea.

OE-8860-CAL-

AL-H0

Calibration of Al-Si-Cu / 1 ea.

OE-8860-CAL-

AL-K0

Calibration of Al-Zn / 1 ea.

OE-8860-CAL-

AL-Z0

Global aluminum calibration / 1 ea.

OE-8860-CAL-

AL-SZ0

Global aluminum calibration for small samples/1 ea.

OE-8860-CAL-

CU-Y0

General Sorting Cu calibration / 1 ea.

OE-8860-CAL-

TI-Z0

Global titanium calibration / 1 ea.

OE-88-SS-

TABLE

Table for analysis of small samples / 1 ea.

OE-88-WS-KIT Kit analysis of wires/pin samples/ 1 ea.

OE-ROOF-MAT Roof top rubber mat / 1 ea.

OE-PMT-

WHEELS

Set of wheels / 1 ea.

507371 1.5 kVA Voltage regulator Ctrl Pwr / 1 ea.

XO-CAL-DOC Calibration certificates / 1 ea.

OE-KOC8844-1 Consumables for Fe applications / 1 ea.

OE-KOC8844-2 Consumables for Ni,Co,Ti applications / 1 ea.

OE-KOC8845 Consumables for Al,Zn applications / 1 ea.

OE-KOC8845-1 Consumables for Cu Alloy applications / 1 ea.

S502360 ISOLATOR, H-1MM, D6/4 / 5 ea.

OE-88-AIR Airfreight (crate without sealing) / 1 ea.

OE-88-GEN Transport & insurance to airport, FCA / 1 ea.

278-1242600 Extensions in Fe, Cu, and Ti calibration / 1 ea.

Add-on Option --

701-073701

Preventative Maintenance (Proactive Plan) (basic year) includes:

PM on-site visit / 1ea.

PM parts kit / 1 ea.

Option Years

I, II,

III, IV

701-074901

Preventative Maintenance (Essential/Extended Warranty Plan) - ARL iSpark (following warranty) includes:

PM on-site visit / 2 ea.

PM parts kit / 1 ea.

Product delivery of Item #1 (unit and associated items) to Robins AFB shall be accomplished within 140 calendar days after date of contract award.

Scheduling of Item #2 add-on option (PM visit) shall be performed within twelve (12) months after acceptance of Item #1 (see 2.4.1.2 for additional details).

**All Items shall be delivered via FOB Destination Shipping**

1.3. Products. The Contractor shall provide a new “built-to-order” ARL iSpark™ 8860 Plus Series

OES (PN: OE-8860-P) with the system’s associated items as listed in paragraph 1.0, 1.2 table, and

1.3.4 table on or before 140 calendar days after date of award and the Basic year PM services shall occur within twelve (12) months after delivery whereas the initial (base year) maintenance associated with the analyzer system shall be scheduled as listed in para. section 1.3.3. These products shall meet or exceed the Government’s safety, security, and performance requirements.

The Contractor shall ensure that all unit parts shall be the authentic products relative to any applicable features/specifications and sourced by the Contractor directly from the manufacturer.

Also, the said items shall meet the following requirements:

1.3.1. The Contractor shall not provide any refurbished/recertified and/or substituted products without the approval of the Government Representative(s) listed in para. 2.1.1.

1.3.2. Meets or exceeds applicable environmental and safety certifications.

1.3.2.1. Certifications. The Contractor shall have Quality Management System (QMS) certification(s) or equivalent with the up-to-date standard(s) relative to general requirements for competence at the time of manufacture of products/services for spectrometer metal analyzer systems (as listed in para. 1.2 table and 1.3.4 table) that meets or exceeds the local/state/federal and any applicable rules and regulations in accordance with current accepted industry standards and work/safety practices to include but not limited to the following standards or equivalent or better (as applicable):

a. ISO 9001:2015 – the International Organization for

Standardization (ISO) 9001 and/or ISO 13485 whereas the instrument’s regulatory, safety and reliability requirements are in line with the relevant ISO and regulatory requirements for quality management to include but not limited to the scope of design, development, manufacture, and service of spectrometer metal analyzer systems and associated items for the non-destructive testing (NDT) authority.

b. Meets all applicable product safety standards relative to the following:

Safety Codes and Standards - The Contractor shall ensure that the items provided to the Government shall meet or exceed the any applicable requirements for specifications/standards relative to design, materials, fabrication, examination, testing, and functionality for that can maximize safety comparative to the ISO standards or equivalent as listed in para. 1.3.2.1.a.

1020.40 – Code of Federal Regulations (CFR) – Title 21

Conforms to the National Fire Protection Association (NFPA) 79 Electrical Standard for Industry Machinery

Occupational Safety and Health Administration (OSHA)

1.3.3. Schedule. The Contractor shall provide Proactive preventative maintenance services to the Government Representative(s) as listed in para. 2.1.1 within 12 months after the contract award date and/or the effective date of the contract whereas the Contractor shall provide the necessary “priority service scheduling” within two (2) calendar days after the receipt of the service request to accomplish the support services for the spectrometer metal analyzer system (listed in para. 1.2 and 1.3.4 tales) as follows:

1.3.3.1. Preventative Maintenance (PM). After contract award, Government will coordinate with the Contractor to schedule the necessary PM on-site support services as listed in para. 2.4.1.2 for evaluation/repair and associated tasks—at that time, the Contractor shall provide the scheduled date and time for the on-site visit to accomplish said task.

Also, the Contractor shall accomplish the machine calibration tasks as listed in para. in conjunction with PM evaluation and/or repair tasks.

1.3.3.2. In the event, the Contractor shall require additional on-site visit(s) to accomplish the required maintenance work performed under this contract’s warranty period, the Contractor shall coordinate with the Government Representative to schedule said site visit(s) within one (1) calendar day of knowledge whereas the additional scheduling shall not extend beyond four (4) business days for initial maintenance service request and beyond ten (10) calendar days for replacement parts.

1.3.3.3. All site-visit scheduling must be approved by the Government

Representative prior to the Contractor’s arrival at Robins AFB.

1.3.3.4. The Contractor shall provide the said scheduling of date(s) and time(s) in writing via electronic mail (email) within two (2) calendar days after the Government Representatives request for scheduling of the installation to accomplish said tasks (listed in para. 1.2 table and 1.3.4 table). Also, the Contractor shall confirm scheduled dates prior to arrival at the worksite to avoid work delays.

1.3.3.5. The Contractor shall accomplish the initial (base year) preventative maintenance for the spectrometer metal analyzer system (as listed in para. 2.4.1.2) within twelve (12) months after Government’s acceptance of the system as listed in para. 1.3.6).

1.3.3.6. Prior to the Contractor’s arrival at the designated worksite location at

Robins AFB, the Government will coordinate with the Contractor concerning any pre-installation preparations to be accomplished by the Government (such as available floor space, foundational stability, unit rigging/anchoring/air/water/ power accommodations, etc.) that is required to prep the work area for the said installation.

1.3.3.7. To minimize the potential for work delays, the Contractor shall ensure that the assigned certified technician(s) shall be prepared to perform the required tasks upon arrival at the designated work site in order to maintain the scheduled timeline required to complete the required services during the on-site visits.

1.3.3.8. In the event, the Contractor shall require additional on-site visit(s) to accomplish the required services to be performed under this contract, the Contractor shall notify the Government Representative(s)—prior to exiting the worksite— concerning details of incomplete tasks and consideration(s) for scheduling a follow-up site-visit(s) within one (1) calendar day of knowledge as follows

a. If the Contractor determines that the said tasks does not meet performance requirements, the Contractor shall notify the Government Representative(s) that an additional on-site visit(s) shall be required to accomplish necessary tasks whereas additional scheduling must be at the discretion and approval of the Government Representative(s).

b. The Contractor must seek approval from the Contracting Officer prior to scheduling any additional on-site visits concerning any additional services at Robins AFB—request for approval shall be submitted in writing within one (1) day of knowledge of said additional services (see para. 1.0 and 1.1).

1.3.4. Specifications/Features. The ARL iSpark™ 8860 Plus Series OES system as listed in para. 1.0 and 1.2 table shall include but not limited to the following specifications/features that meets or exceeds the manufacturer’s operational performance and safety specifications:

Item Name QTY Product Specifications/Features

ARL iSpark 8860 Plus Metals Analyzer

-- OE-8860-P

The spectrometer system includes:

Vacuum spectrometer with PMT channels:

Air cooled spark stand40 Taper Spindle IntelliSource, double current controlled source Electronics controlling all instrument functions Instrument documentation in electronic form Body made of cast iron Designed for increased safety:

o Stand cover allows simple operation with maximal operator security/hydraulic cylinder

– easy opening and acts as a braking system to allow smooth, unassisted closing o Front access to all modules of the instrument to allow “against the wall” installation o Sample clamp with ergonomic design – accommodates right or left-handed operation

Packing for truck transport 12 Month Standard Warranty

(Note: Computer is not included in this item)

Configurations Options/Accessories/Add-ons (as listed in para.

1.2 table)

Fe matrix --(OE-88-Mat-FE

Iron and steel matrix includes:

Adjustment and control of the analytical lines at the factory

Quality assurance report including validation test made in the factory

SUS for the ordered calibrations One analytical table 12mm diameter aperture One 4mm diameter electrode includes:

o 5 brushes o 1 insulator o 1 set of O-rings o 1 gauge

Al matrix for Alloyed material

-- OE-88-MAT-AL-ALLOY

Aluminum matrix for analysis of alloyed material includes:

Adjustment and control of the analytical lines at the factory Quality assurance report including validation test made in the factory SUS for the ordered calibrations One analytical table 15mm diameter aperture 50 pin electrodes (0.5mm diameter) includes:

o 1 electrode holder o 1 insulator o 1 set of O-rings

CU Matrix

-- OE-88-MAT-CU

Copper matrix includes:

Adjustment and control of the analytical lines at the factory

Quality assurance report including validation test made in the factory

SUS for the ordered calibrations One analytical table 15 mm diameter aperture One 1.4mm diameter electrode o 5 brushes o 1 insulator o 1 set of O-rings o 1 electrode holder

CU Matrix

-- OE-88-MAT-TI

Titanium matrix includes:

Adjustment and control of the analytical lines at the factory

Quality assurance report including validation test made in the factory

Necessary SUS for the ordered calibrations One analytical table 12 mm diameter aperture One 4mm diameter electrode o 5 brushes o 1 insulator o 1 set of O-rings o 1 electrode holder

OXSAS OES Analytical Software

-- OE-ISPARK-OXSAS

OES analytical software includes:

Software that runs on Windows® 11 and includes the following main features:

Modern, State-of-the-Art Graphic User Interface Integrated Microsoft® SQL Server Express Edition relational database which stores your set up data and analyses

Quantitative analysis with analysis parameter template Shortcuts allowing starting routine sample analyses, routine measurements of SCT samples and batches using a user-defined analysis template. The value of parameters such as the sample identification can be predefined. With support of shortcut keys enabling users to operate analysis exclusively on the keyboard

Powerful batch management for unknown samples analysis and other operations such as standardization, measurement of control, type standard and calibration samples or custom scripts execution

Comprehensive editor for setting up methods with measurement and corrections parameters such as Diffuse Spark Filtering, Time Gated Acquisition, Sparks frequency, PMT high voltage, …

Manual inputs and status values. Pseudo values computed on intensities, concentrations or any calculation step

Calibration curve determination using multi-variable regression with additive and multiplicative corrections

Powerful flexible sample identification Manual and automatic result processing Multi-purpose analysis result display and printing Measurement uncertainty combining in a single value the repeatability of the results when measuring an unknown sample and the uncertainty from the calibration

Grade check (target and alternative), grade search and sort

Grade conformity probability indication based on grade limits and measurement uncertainty values

‘Total Materia for OXSAS’: a multilingual steel and nonferrous metals database. Unlimited access to more than 4,500,000 records for chemical composition, properties and specifications for metals. Easy direct export for up to 1000 grades concentration data to OXSAS grade limits. Search and cross reference tools

Element display with possibilities to show units, grade limits and measurement uncertainty value. Precision:

dynamic (proportional to the concentration range), fixed number of decimals or fixed number of significant digits. ASTM rounding is supported

Result validation and edition, with history Automatic method choice based on element(s) concentration(s) or sample identification Results recalculation (unknown samples, calibration samples, Setting-Up, Control and Type Standards samples). With possibility to recalculate multiple

OXSAS OES Analytical Software -- OE-ISPARK-OXSAS cont.’

samples in one operation Result storage and post-treatment with powerful database query filters. Statistics. Export to files in Excel or CSV formats. Tracing of result modification with integrated display of modification history

Instrument standardization, with history Type standardization, with history Control samples, with user specified limits and history Management of SCT samples: supervision of the status and maintenance of Setting-Up, Control and Type Standards samples. One click creation of a batch with all samples requiring analysis

Monitoring: instrument parameters monitoring, system event logging, peripheral device monitoring, maintenance management modules for helping defining maintenance schedule

Integrated instrument profile tool allowing overlaid graphical view of selected channels intensities

Integrated contextual help Accounts with password protection with definable access and operational rights, database maintenance tools

Full IntelliSource support with graphical Spark Shape editor

Argon management allowing up to 100% saving during idle time

Text customization and translation into any language that have a character set supported by the Windows 11 operating system. Standard language delivery:

English.

Following other complimentary languages are included: Chinese, Japanese, Russian, French, German, Spanish, Portuguese and Turkish.

Notes: - A beginner manual is available as a PDF file (First Steps with OXSAS, standard language delivery is English) o The Software user and configuration documentation is available in the form of an integrated, contextual Help file. Standard language delivery is English.

o The instrument computer must be dedicated to running the OXSAS software application and any afferent 3rd party software supplied or agreed by Thermo Fisher. Installing and running other software applications can be done only at the customer's own risk, Thermo Fisher does not assume the responsibility for any compatibility issue that could arise therewith.

Computer and operating system requirements if the computer is not supplied by Thermo Fisher Scientific (Ecublens) SARL: refer to XO- PC-COMPUTER.

Desktop PC

-- XO-PC-PRO- COMPUTER

21 ea.

Pro version Desktop Personal Computer includes:

Personal Computer system DELL OptiPlex XE4 SFF

XCTO (PRO version) with the following minimum specifications:

o 12th Generation Intel Core i7-12700 Processor o 32 GB (1x32GB) DDR4 Non-ECC RAM Memory

(M.2 223) o 1TB PCIe NVMe class 35 SSD hard disk drive o Microsoft® Windows 11 Pro (64-bit) o USB keyboard, and mouse, optional o 3 x DisplayPort o 2 x Ethernet 10/100/1000 LAN interface (RJ-45 connector) o 1 serial connection (RD232) o 1 x USB 3.2 Gen 2 Type-C, 5 x USB 3.1 Gen 1

Type-A, 4 x USB 2.0 Type-A o 300W internal power supply unit (PSU)92% Efficient, 90 Plus Platinum o Intel Integrated Graphics o Internal Speaker Network Adapter (NIC) i225 HH

SFF Optional Serial Port o Country of Origin: Poland (TAA Compliant

Includes factory installation and configuration of operating system and instrument software

Note: Thermo Fisher Scientific reserves the right to substitute the latest equivalent (or better) computer model & configuration.

Note: The PC configuration specs listed above include Government requirements—Contractor shall seek Government approval if said requirements require updated specs.)

Blank

Oil-free vac system

-- OE-88-VAC- OILFREE

Oil-free vac syst instead std oil pump:

Substitute oil pump with high purity vacuum system (oil free). For an instrument without VUV optics only (without OE-88-N, OE-88-CU-O or OE-88-ZN-O).

Analytical channels

-- OE-88-LINE

59 ea.

Analytical channels include:

Complete additional PMT channel Calibration of the element in qualities selected according to Thermo Fisher Scientific OE Calibration Menus.

Note: Maximum number of channels = 80

Calibration of low alloy steel -- OE-8860-CAL-FE- A0 1 ea. N/A

Calibration of Cr-Ni steel -- OE-8860-CAL-FE- J0 1 ea. N/A

Calibration of N in Cr-Ni steel

-- OE-8860-CAL-FE- J1

1 ea.

Calibration of nitrogen in Cr-Ni steel:

Requires calibration OE-8860-CAL-FE-J0.

Global iron calibration -- OE-8860-CAL-FE- Z0 1 ea. N/A

Calibration of N in global iron

-- OE-8860-CAL-FE- Z1

1 ea.

Calibration of nitrogen in global iron

Requires calibration OE-8860-CAL-FE-Z0.

Cal of low alloy steel for small samples

-- OE-8860-CAL-FE- SA0

For quantitative analysis of small low alloy steel samples.

Note: Kits for analysis of small samples (OE-88-SS- TABLE) and for analysis of pin and wires (OE-88-WS- KIT) have to be ordered separately

Calibr of Cr-Ni steel for small samples

-- OE-8860-CAL-FE- SJ0

For quantitative analyses of small CrNi steel samples.

Note: Kits for analysis of small samples (OE-88-SS- TABLE) and for analysis of pin and wires (OE-88-WS- KIT) have to be ordered separately

Global iron calibr for small

-- OE-8860-CAL-FE- SZ0

For quantitative analyses of small iron and steel samples.

Note: Kits for analysis of small samples (OE-88-SS- TABLE) and for analysis of pin and wires (OE-88-WS- KIT) have to be ordered separately

Calibration of Al-Si

-- OE-8860-CAL-AL- G0

1 ea. N/A

Calibration of Al-Si- Cu

-- OE-8860-CAL-AL- H0

N/A

Calibration of Al-Zn

-- OE-8860-CAL-AL- K0

1 ea. N/A

Global aluminum calibration

-- OE-8860-CAL-AL- Z0

1 ea. N/A

Global aluminum calibr for small samples

-- OE-8860-CAL-AL- SZ0

Quantitative analyses of small aluminum alloys samples.

Note: Kits for analysis of small samples (OE-88-SS- TABLE) and for analysis of pin and wires (OE-88-WS- KIT) have to be ordered separately

General Sorting Cu calibration

-- OE-8860-CAL-CU- Y0

Global titanium calibration

-- OE-8860-CAL-TI- Z0

1 ea. Global Ti calibration

Table for analysis of small

-- OE-88-SS-TABLE

Includes a table for analysis of small samples with sliding insert and 5 inserts with 6mm diameter aperture. The matrix/ces and quality/ies for which these accessories will be used must be defined in the order.

Notes:

o Standard condition (large spot): methods to be used with this accessory are available for Fe,Al and Cu matrices. For other matrices, specialty request must be addressed to Ecublens o Small spot condition available for the following calibrations: low alloy steel (OE-88xx-FE-SA0), CrNi steel (OE-88xx-FE-SJ0), Global iron (OE- 88xx-FE-SZ0), low alloy aluminum (OE-88xx- AL-SA0) and Global Aluminum (OE- 88xx-AL-

SZ0).

Kit analysis of wires/pin

-- OE-88-WS-KIT

Includes a pin holder for the analysis of wires and a support to analyze wires on the side. Quantitative analysis is possible for pieces with diameter down to 5mm with the standard condition (large spot), and down to 3mm with small spot condition. The matrix/matrices and quality/qualities for which these accessories will be used must be defined in the order.

Notes:

o Pin holder can handle samples from 3 to

8mm. Pin holder able to handle samples up to 14mm is available as a complement (OE-WS-

KIT-14)

o Standard condition (large spot): methods to be used with these accessories are available for Fe, Al and Cu matrices. For other matrices, specialty request must be addressed to Ecublens o Small spot condition available for the following calibrations: low alloy steel (OE-88xx- FE- SA0), CrNi steel (OE-88xx-FE-SJ0), Global iron (OE-88xx-FE-SZ0), low alloy aluminum (OE-88xx-AL-SA0) and Global Aluminum (OE-88xx-AL- SZ0).

Roof top rubber mat

-- OE-ROOF-MAT

Black rubber mat, non-skid, to cover the instrument roof.

Dimensions (mm): 1380x775x3

Note: Same material as mats placed on the worktop and in the storage compartment, delivered with the instrument.

Set of wheels

-- OE-PMT-WHEELS

1 ea. N/A

1.5 kVA Voltage regulator Ctrl Pwr -- 507371

Calibration certificates

-- XO-CAL-DOC

Calibration certificates:

Includes the certificates of all Reference Material utilized in the calibrations.

Note: Does not apply for Fire Assay analysis calibration.

Consumables for Fe applications.

Includes:

o electrodes o 20 steel brushes o 1 insulator o kits of O-rings

Consumables for Fe applications

-- OE-KOC8844-1

2 electrodes 20 steel brushes 1 insulator 3 kits of O-rings 1 gauge

Consumables for Ni,Co,Ti

-- OE-KOC8844-2

Consumables for Al,Zn

-- OE-KOC8845

2x 50 pin electrodes 1 electrode holder 1 insulator 3 kits of O-rings 1 gauge

Consumables for Cu Alloy

-- OE-KOC8845-1

Consumables for Cu Alloy applications

Includes:

2 electrodes 20 brushes 1 insulator 3 kits of O-rings 1 gauge

ISOLATOR,H- 1MM,D6/4

-- S502360

5 ea. N/A

Airfreight (crate without sealing)

-- OE-88-AIR

Airfreight (crate without sealing)

Standard airfreight packing

Transport & insurance to airport, FCA

-- OE-88-GEN

Transport and insurance to FCA Geneva airport

Extensions in Fe, Cu, and Ti calibration

-- 278-1242600

Per OE specialty BO240530-6781. Addition of elements and extension of concentration ranges for existing elements in selected Fe, Cu, and Ti calibrations.

1.3.4.1. Installation. The Government will accomplish the necessary installation activities for the analyzer system. After the Government’s installation is complete, the Government will coordinate with the Contractor within 12 months to schedule the PM services to be performed by the Contactor (as listed in para. 2.4.1.2).

1.3.5. Documentation and Manuals. Documentation and manuals provided with the analyzer system/associated items (as applicable) listed in para. 1.2 table and 1.3.4 table which shall include the following:

1.3.5.1. Manufacturer electronic installation guide (if applicable)

1.3.5.2. Product/Users Manuals

1.3.5.3. Detailed Bill of Materials or equivalent

1.3.5.4. Technical Data/COTS”. The Contractor shall provide Government with one (1) electronic copy or equivalent and 1 hard copy of any applicable commercial off-the-shelf (COTS) manuals/technical data/documentation, as applicable delivered unit and associated options/accessories. The data shall include applicable technical information, specifications, operational instructions, maintenance instructions, a recommended spare materials list, and/or any other applicable information (attached to payment invoice) and/or test certificates. All copies shall be legible and written in English.

(CDRL A001, DI-TMSS-80527D/T, Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data)

1.3.6. ACCEPTANCE. The Government Representative’s will accomplish acceptance for the unit after the approval of the Government’s successful operational testing.

1.3.6.1. Upon completion of the any maintenance services, the Contractor shall conduct a functional test of the production system to ensure proper operation whereas all features are operating properly according to OEM specifications. In addition, the Contractor shall provide the test data to the Government Representative(s) utilizing the maintenance report listed in para. 2.4.3.1. The Government Representative(s) will observe the functional testing.

1.4. Deliverables.

CDRL# Document ID Title Paragraph#

A001

DI-TMSS-80527D/T

Commercial Off-The-Shelf (COTS) Manuals and

Associated Supplemental Data

1.3.5.4

A/B/C/D/E002 DI-QCIC-80798C/T Calibration Certificate 2.4.1.4

A/B/C/D/E003 DI-MGMT-80368A/T Status Report/PM Support Plan 2.4.1.6

A004 DI-MGMT-80995A/T Maintenance Service Report 2.4.3.1

A/B/C/D/E005 DI-MGMT-80368A/T Status Report/EnMS Training 4.4.12.3

A006 DI-SAFT-82080 NOT 1/T Contractor's Safety Plan 4.4.13.1

A/B/C/D/E007 DI-SAFT-81563 NOT 2 Accident/Incident Report 4.4.14

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for MXSG.

Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for MXSG.

Primary Government

Representative Alternate Government Representative

Name: Richard Jones Name: Shaun Collins Unit: 802 MXSG/MXDXA Unit: 802 MXSG/MXDTA

Phone: (478) 327-5748 Phone: (478) 926-1070

Email: richard.jones.22@us.af.mil Email: shaun.collins.2@us.af.mil

2.2 Shipping/Delivery/Period of Performance. The Contractor shall deliver quantity of (one) 1 each new ARL iSpark™ 8860 Plus Series OES system and any associated items that shall be delivered within 140 calendar days after contract award date to include all maintenance services to be performed within twelve (12) months after contract award date. Any options exercised shall be performed annually with 12-month increments as listed in para. 2.5. All items as listed in para. 1.0, 1.2 table, and 1.3.4 table shall be delivered to the following address at Robins AFB via FOB Destination shipping:

2.3 Ship To Address:

Shipment Marked for:

Richard Jones

802 MXSS/MXDXA

Delivery Address:

Attention: Richard Jones Unit: 802 MXSS/MXDXA

DODAAC: F3QCCM

Address: 450 Third Street / Bldg. B323 (Deliver to this address)

Robins AFB GA 31098

2.3.1 The Contractor shall notify the Government Representative and/or Alternate on the date of shipment that all items have shipped or provide feedback relative to any issues that may delay the shipping of said items via email within one (1) day of knowledge.

2.4 Incidental Services.

2.4.1 Annual Maintenance (Base + Option Years). The Contractor shall provide 12-month annual term maintenance for the spectrometer metal analyzer as listed in para.

1.0, 1.2. table, and 1.3.4 table which includes the Proactive (Basic Yr.) support plan and/or the Essential/Extended Warranty support plan for exercised option years (up to 4 Option Yrs.), as applicable (as listed in para. 2.4.1.5). The said support plan(s) shall include the standard resources, preventative maintenance, and the applicable on-site corrective service(s), and any associated support plan service(s) in accordance with the manufacturer’s standards that shall enhance the assets’ performance/functionality to meet or exceed the Government’s operational/ environmental standards and the required safety regulations relative to the OEM specifications which includes but not limited to the following:

2.4.1.1 Resources. Each support plan shall include the following resources:

a. Technical Support. The Contractor shall provide 12-months unlimited priority technical support services, as necessary, to the Government Representative(s) Monday through Friday during the hours of 8:00 am to 4:30 pm (EST) to begin after delivery which includes phone support and electronic mail (email) for the spectrometer analyzer system to troubleshoot issues and provide resolutions and/or recommend a service call whereas the said system is operating properly in accordance with the manufacturer’s operational and performance specifications.

b. Firmware/Software updates

c. Service history tracking/reporting

d. e-Support online technical resources

2.4.1.2 Preventative Maintenance (PM). The Contractor shall provide the necessary PM to be scheduled in accordance with the applicable spectrometer analyzer system servicing OEM specifications whereas the preventative maintenance shall be performed by certified OEM-authorized service technician(s) which are accredited for servicing said system (as listed in para. 1.2 and 1.3.4 tables) in accordance with factory recommended maintenance specifications. If applicable, the said preventative maintenance services shall be completed in conjunction with support plan service call request(s) for on-site maintenance visits which includes the following:

a. On-site PM – annually

Basic year PM/ 1 ea.

Option year PM / 2 ea. (see para 2.5 for option year details)

b. PM Parts Kit/1 ea.

c. Hardware (Computer). The Contractor shall provide a manufacturer supplied computer as listed in para. 1.2 and 1.3.4 tables – includes up-to-date Windows 11 /1 ea. per system

2.4.1.3 Annual Calibration. The Contractor shall accomplish the ISO (as listed in para. 1.2.1) machine calibration tasks as listed in 1.2 and 1.3.4 tables in accordance with the National Institute of Standards and Technology (NIST) standards and in conjunction with any PM evaluation and repair tasks (as listed in 1.2 table, 1.3.4 table, and 2.4.1.2) which shall include a three (3) calendar days turnaround time for recertification after approved scheduled date/time whereas the Contractor:

2.4.1.4 Calibration Certificate/Data. Upon completion of the maintenance, the

Contractor shall provide a completed/signed Certificate of Calibration via electronic email with .pdf format within 48 hours after verifying successful calibration of the ARL iSpark™ 8860 Plus Series OES with associated calibration data evaluating the measured product’s performance prior to and after adjustments have been made. The Calibration Certificate shall state the machine serial number, date of calibration, national standards used (NIST), and calibration equipment used with trace numbers as applicable. (CDRL A/B/C/D/E002, DI-QCIC-80798C/T, Calibration Certificate)

2.4.1.5 PM - Essential Plan Only/On-site (Options). The Essential/extended warranty support plan shall be provided by the Contractor for exercised options as listed in para. 2.5 which includes the following:

a. Pre-inspection (Optional). The Contractor shall coordinate with the Government Representative concerning an initial pre-inspection requirement, as necessary, whereas the Contractor shall accomplish the said inspection in conjunction with the annual PM on-site visit which includes labor and travel at the Contractor’s expense as listed in para. 2.4.1.2. After the standard warranty period, any replacement parts related the pre-inspection repair(s) of the spectrometer analyzer system that exceeds the limits of the support plan coverage, the said expense will be at the expense of the Government.

b. On-site Corrective Services (Essential/Extended Warranty Plan Only).

In the event, the Contractor is not able to resolve the machine’s technical issue(s) utilizing telephone support (as listed in para. 2.4.1.1.a), the Contractor shall coordinate with the Government Representative(s) within one (1) calendar day to schedule the necessary on-site preventative maintenance visit(s) as listed in para. 2.4.1.2 to accomplish corrective measures. The Contractor shall provide the following:

All on-site visit scheduling must be approved by the Government Representative prior to the Contractor’s arrival at Robins AFB.

The Contractor shall schedule an on-site visit as necessary and dispatch a certified field service technician after machine operational issues occur whereas the Government Representative(s) will provide the Contractor the necessary feedback which shall prompt the Contractor to provide an assessment of said issues upon arrival at the designated worksite.

Contractor shall provide the scheduled date and time for the applicable on-site visit to accomplish said task(s) in writing via electronic mail (email) and the Government will provide approval or disapproval of said date/time—once an approved date is established, the Government will ensure that the designated work area is accessible prior to the Contractor’s arrival at Robins AFB.

The Contractor shall provide the travel arrangements, labor, etc. as necessary at the Contractor’s expense for on-site visits at Robins AFB.

After the Contractor and the Government Representative(s) have mutually agreed on a date/time for the onsite service call visit, the Contractor shall perform evaluation/repair tasks in accordance with the manufacturer’s operational requirements to implement corrective maintenance until the said issues are resolved.

The Contractor shall implement said evaluation/repair with necessary new or equivalent replacement parts (as listed in para. 2.4.1.5.e) in accordance with the said maintenance support plan l requirements. The Contractor’s repair process shall include operational assessment or equivalent in accordance with applicable published test specifications or equivalent.

The said technicians shall accomplish the repair(s) utilizing the most advanced techniques for equipment maintenance, instrument operation/modifications, and repair applications relative to spectrometer metal analyzers (as listed in 1.2 table) in accordance with OEM specifications.

The Government will provide the necessary data requested by the

Contractor to implement the maintenance services at the discretion and approval of the Government Representative(s).

c. Priority on-site support – within three (3) calendar days

d. On-site visits – includes labor and travel

e. Replacement Parts (Factory-certified parts) - The Contractor shall obtain/furnish all parts as necessary relative to the Essential/Extended

Warranty support plan at the Contractor’s expense. Also, the Contractor shall coordinate the written approval from the Government Representative(s) concerning the said part(s) prior to installation. All replacement part(s) furnished by the Contractor shall be new OEM compatible components that meet or exceed OEM specifications and include but limited to the following {see exception(s) as listed in para.

2.4.1.5}:

The Contractor shall accomplish replacement of all defective or worn machine parts whereas the Contractor shall provide the necessary spare parts. If parts require shipping, the Contractor shall ship the part within one (1) calendar day of knowledge of the repair via FOB destination to Robins AFB at the expense of the Contractor for arrival within ten (10) business days after—the Contractor shall coordinate the necessary delivery with the Government Representatives.

All replacement part(s) that are not included in the applicable maintenance support plan standard coverage and require repair(s), the Contractor shall provide the available said part(s) to the Government at the expense of the Government (as listed in para. 1.1) within ten (10) business days.

The Contractor shall provide written notification to the Government

Representative(s) via email within one (1) day of knowledge concerning lack of availability and/or delays for any replacement part(s) and include part(s) number/name and any available resolution(s) relative to the said production system machine part(s).

The Contractor shall not substitute the OEM replacement part(s) without notification and/or approval of the Government Representative(s).

2.4.1.6 Status Report (PM Support Plan). The Contractor shall provide a maintenance status report(s) to the Government Representative within 48 hours in .pdf format via electronic mail (email) upon completion of each instance of maintenance visits relative to the applicable preventative maintenance support plan and/or any service request(s) for repair work for the spectrometer metal analyzer system and associated items. These reports shall identify the date/time of arrival, description of the maintenance services requested/ performed under the contract to include repairs and/or modifications resulting from those services. In addition, the Contractor shall identify any issue(s) and provide the recommendation(s) necessary to resolve the issue(s) with an estimation of the cost(s). (CDRL A/B/C/D/E003, DI-MGMT-80368A/T, Status Report)

2.4.2 Clean-up. The Contractor shall remove from the designated worksite—any packaging materials and associated remnants of debris, and/or any other associated items that require “off-base” disposal. After clean-up is complete, the Contractor shall coordinate with the Government Representative(s) to inspect the said worksite for approval that the clean-up measures are acceptable.

2.4.3 Warranty. The Contractor shall provide a twelve (12) month standard manufacturer’s warranty coverage for the spectrometer metal analyzer and associated parts/materials (as applicable) which shall be free of defect(s) in material and workmanship to include repair and/or replacement of any defective part(s) or replacement of the products(s) from date of inspection/acceptance.

2.4.3.1 Report. Upon completion of the warrantied maintenance and/or repair tasks under the warranty coverage, the Contractor shall provide a copy of the Maintenance Service Report to the Government Representative within 48 hours in .pdf format via electronic mail (email) for all work performed under the contract to include all repairs and/or modifications resulting from those services. (CDRL A004, DI-MGMT-80995A/T, Maintenance Service Report)

2.5 Options. This contract includes a Basic year and four (4) option years whereas each option year may be exercised at 12-month intervals at the Government’s discretion—as follows:

Option year I, II, III, and/or IV as listed in para. 1.2 table.

3.0 Government Furnished Equipment and Services or Government Furnished Property (GFP) and services. None

4.0 General Information.

4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name, phone number, and email address of the Contractor’s Program Manager(s) shall be provided in writing to the Contracting Officer, Government Representatives, and/or COR no later than five (5) calendar days after contract award date.

4.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the

Warner Robins Air Logistic Complex. The work will take place in building 323 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:00 AM to 2:30 PM EST, Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Integrated Defense.

4.4.2 Contractor Security Clearance. This requirement does not require a security clearance.

The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.4.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.4.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short-term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.4.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S.

Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB, or another Government facility comply with the OPSEC procedures of the facility.

4.4.6 Security Incident or Violation. The Contractor shall immediately notify the Government

Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.4.7 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.4.8 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.4.9 Agency Affirmative Procurement Program). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.4.9.1 In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.4.10 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial

EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes.

Failure to provide documentation of EMS Training may result in termination of the contract.

4.4.11 EMS training is provided by Environmental Management. Request for Robins EMS

Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478- 926-8178.)

4.4.11.1 Option 1: Contractors can register for an account through The Environmental

Awareness Course Hub (TEACH), the Air Force training database:

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293

Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the…