769768-event.pdf

Awarded To: Bob Barker Company, Inc.

Victory Supply LLC

Clothing as amended clothing for correctional and non correctional use.

Open 7/25/2019 1:00 PM MDT Type Invitation for Bid No Line Item

Close 8/2/2019 1:00 PM MDT Number VD19043-1 Currency US Dollar

Sealed Until 8/2/2019 1:00 PM MDT

Contacts

Vinessa Dudley vdudley@utah.gov

Commodity Codes

Commodity Code Description

53100 Clothing including athletic wear and outerwear and undergarments and clothing accessories and overalls and coveralls and embroidery

42130 Medical apparel and textiles including patient clothing and medical staff clothing and accessories and surgical drapes and medical gloves and accessories

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

STATE OF UTAH COOPERATIVE CONTRACT

INVITATION FOR BIDS

Clothing

SOLICITATION #VD19043-1

This Invitation for Bids (“IFB”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or Utah Administrative Code, the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a State of Utah Cooperative Contract with a qualified vendor to provide: Clothing for correctional and non-correctional use.

The contract must offer various clothing items of various sizes, colors, styles, and quality. Some items will have a line item price while others will offer a discount based on a percentage off of catalog pricing.

Closing date and time

The closing date and time for this sourcing event is Friday, August 2nd at 1:00 PMMountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone"

02 August 201902 August 2019 mailto:vdudley@utah.gov mailto:vdudley@utah.gov mailto:vdudley@utah.gov in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Eligible Users

This State of Utah Cooperative Contract will be for the benefit of all Utah public entities, nonprofit organizations, and agencies of the federal government, i.e. State of Utah departments, agencies, and institutions, political subdivisions (colleges, universities, school districts, special service districts, cities, and counties, etc.).

The following Eligible Users are allowed to use the awarded contract: State of Utah’s government departments, institutions, agencies, political subdivisions (i.e., colleges, school districts, counties, cities, etc.), and, as applicable, nonprofit organizations, agencies of the federal government, or any other entity authorized by the laws of the State of Utah to participate in State Cooperative Contracts will be allowed to use this Contract.

Each Eligible User is considered an individual customer. Each Eligible User will be responsible to follow the terms and conditions of this IFB and will be responsible for its own charges, fees, and liabilities. The State is not responsible for any unpaid invoice.

Contract Award

It is anticipated that this IFB will result in multiple contract awards. A primary and secondary award will be given based on the low bid. The primary award will be given to the bidder who offers the lowest price and meets the specifications, the secondary award will go to the next lowest bidder who meets the specifications.

Future Procurements

The State of Utah reserves the right and may reopen this solicitation, or create a new solicitation if it determines there may be more competition for the procurement item than when the original solicitation was posted.

Length of the Contract

The contract resulting from this IFB will be for FIVE (5) years.

Background

This solicitation will combine three contracts and add items found on other contracts in order to combine like items. Historical usage is listed below from previous contracts.

Total contract spend on each individual contract

Bob Barker - Tube Socks - PD2400 - $75,297

Bob Barker - Bras -PD2431 - $31,853

Victory Supply - Briefs and Night Shirts - PD2147 - $320,995

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing and conducting procurement unit for this IFB (referred to as “the State”).

The reference number for this IFB is Solicitation #VD19043-1. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

02 August 201902 August 2019

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other applicable documents to this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• Items are listed on the attached cost sheet that can be found in the Buyer Attachments section.

Bidders must review each section carefully.

Pursuant to Section 63G-6a-606 of the Utah Procurement Code this IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

The conducting procurement unit shall:

(a) award the contract as soon as practicable to:

(i) the responsible bidder who submits the lowest responsive bid that meets the objective criteria described in the invitation for bids; or

(ii) if, in accordance with Subsection (4), the procurement officer or the head of the conducting procurement unit rejects a bid described in Subsection (3)(a)(i), the responsible bidder who submits the next lowest responsive bid that meets the objective criteria described in the invitation for bids; or

(b) cancel the invitation for bids without awarding a contract.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. If a Bidder is awarded a contract from this IFB then it is required to provide a quarterly administrative fee and report.

5.

Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. A contract that results from this IFB will include the required the applicable Standard Terms and Conditions. If the Standard Terms and Conditions are not attached to this IFB, then contact the purchasing agent assigned to this IFB.

6. The proposed Scope of Work has been attached to this IFB. See the Buyer Attachments section.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. Bidders must provide their costs for this IFB as required by this prerequisite.

9. The Division of Purchasing does not guarantee any purchase amount under a contract awarded from this

IFB.

10. Bids must be submitted electronically, through SciQuest.

11. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

12. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

13. Bidder acknowledges the requirements to submit a bid through SciQuest.

14. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Terms and Conditions for Goods (Cooperative Contracts)

4. Scope of Work

5. Cost Sheet

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.3

In the event that an Bidder offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs. Bidder acknowledges that it has read and understands this question.

1.4 Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6 If awarded a State Cooperative Contract Offeror understands that its resulting contract may be terminated for convenience, without cause, if there is no reported spend for any one fiscal year of its contract.

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Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

3.2 Vendor understands and meets the mandatory minimum requirements within this solicitation.

3.3 Vendor acknowledges the scope of work and understands that replying "yes" to this questions confirms that you are able to meet the requirements therein.

3.4 Vendor must complete all required fields in the cost sheet and upload it here.