763902-event.pdf

Awarded To: Summitt Forests, Inc

Award to Summitt Forests, Inc.

Langdon Mountain Strip Felling Rangeland Pre-Qual List only. Division of Wildlife Resources. Mandatory Site Visit: 7/16/2019 at 10:00 a.m. (MT), meet at Koosharem - see description for details.

Open 7/5/2019 10:30 AM MDT Type Invitation for Bid

Close 7/19/2019 2:00 PM MDT Number AS20011 Currency US Dollar

Sealed Until 7/19/2019 2:00 PM MDT

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Langdon Mountain Strip Felling

SOLICITATION #AS20011

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then the Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: strip felling services.

Closing date and time

22 July 201922 July 2019 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov

The closing date and time for this sourcing event are 07/19/2019 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description: Work under this Contract is located on the Monroe Mountain, approx.5 miles southwest of Greenwich, Utah, in Piute County, Utah. The legal location of the treatment units is Township 28 South, Range 2 West, Sections 3-6 & 8-9. The work location is shown on the attached vicinity and treatment unit maps. Elevations range from 8,500 feet to 10,300 feet within the project area.

Access to the site: Access is possible by a combination of paved highways, county, and Forest Service dirt surface roads.

Vehicle travel is limited to designated routes; off-road/trail vehicle travel is prohibited. Walking to the individual treatment unit will be required, with road and vehicle access in close proximity. It will be the contractor’s responsibility to get the equipment to the work site.

HAND THINNING/STRIP FELLING SITE SPECIFICS:

ACREAGE: approximately 162.2 acres - dependent upon bids and budget constraints. The State reserves the right to reduce acreage dependent upon bids.

SPECIFIC TASKS:

Work Limits: All live conifer trees and conifer saplings within areas shown on the treatment unit map will be cut/fell leaving stump or saplings height below 24” measured on the uphill side. The center line of each treatment unit will be flagged. Felling will be completed 15 feet on both sides of the flagged center line, for a total width of cut of 30 feet. Shapefiles of the individual flagged lines will be provided to be loaded on a GPS receiver upon request. It will be the contractor’s responsibility to provide a GPS and/or smart device that is capable of loading treatment unit center lines from a computer.

Felling: This is a “felling” contract. All live conifer trees and saplings within the individual treatment unit boundaries shall be completely severed from the stump(s).

Additional treatment specifications:

1. Stump/sapling height shall not exceed 24 inches measured on the uphill side.

2. Trees over 16” DBH will not be cut.

3. The center line of each individual treatment line will NOT be flagged. It will be the contractor’s responsibility to flag and/or follow each of the center lines via GPS and/or smart device. Felling will then be completed 15 feet on both sides of the center line, for a total width of cut of 30 feet.

4. Vehicle travel is limited to designated routes; off-road/trail vehicle travel is prohibited.

The COR and/or PI will do periodic inspections which may include compliance monitoring plots to ensure consistency with contract specifications.

Records and Notification: The Contractor shall maintain adequate records to allow the Richfield Ranger District, Fishlake National Forest to monitor contract progress and for the Contractor to be accountable for work quality. Contractor records shall include (1) work dates, (2) number of acres completed, (3) location of acres completed (4) supervisor/inspector name, (5) work quality percentage and (6) supervisor signature and date. Written notice of completed acreage shall be submitted to the Project Manager on a biweekly basis.

CONTRACTOR FURNISHED EQUIPMENT: 22 July 201922 July 2019

The Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies and incidentals to perform all work as set forth in the specifications.

Equipment Requirements:

The Contractor shall furnish Equipment on a fully-operational basis, with competent, fully-qualified operators, and shall meet the following specifications:

1. Be capable of falling coniferous tree species up to sixteen (16) inches in diameter leaving stumps/saplings no higher than twenty-four (24) inches above ground level on the uphill side.

2. Equipment shall be free of fluid leaks and be in good operating condition.

3. Equipment shall be washed before entering and exiting Forest Service lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

4. GPS and/or smart device with the capability to follow and/or flag each center line of the contract.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project Performance Time: July 26th – August 31st, 2019

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS20011. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

MANDATORY SITE VISIT:

A mandatory site visit will be held on July 16th, 2019 at 10:00 am. We will meet at the Koosharem Mercantile, along Hwy 62 and Main Street Koosharem, Utah. A sign-in sheet will be provided for all attendees to sign in with company name, contact person, phone number and email.

Per Utah Procurement Rule R33-6-103 Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 10:00 a.m. Any prospective bidders who arrive late to the meeting will not be allowed to continue with the site visit nor submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit. Phones may be used to take pictures. All discussion not related to the site visit must be done after the site visit as to not be a disturbance during the site visit.

An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

SHAPE FILES:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation.

Un der no circumstances shall the shape/KML/PDF files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

22 July 201922 July 2019

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT for the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB, an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A Terms and Conditions for Services (Purchase Orders)

5. Attachment B Scope of Work

6. Map Langdon Strip Felling Contract KMZ

7. Map LangdonStripFellingContract_24k_aerial

8. Map LangdonStripFellingContract_vicinity

9. Site Visit Sign-In Sheet

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.2

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.7 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

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1.8 Does Bidder have an outstanding tax lien in the State of Utah?

1.9 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.10

Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.11 Bidder acknowledges they have been prequalified for the category and acreage of this project and are included on the current Rangeland Prequalification List.

1.12 Bidder acknowledges they must attend the mandatory site visit in order to submit a bid.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Langdon Mountain Strip Felling 162.2 AC - Acre

Conifer Hand Thinning/Strip Felling according to Attachment B.