J.4_Accounting System Evaluation.pdf
PDF 121 KB Posted
- Attached to
- ACF OHSEPR Disaster Human Services Case Management Federal contract opportunity
- Solicitation number
- 75P00120R00015
About this file
This document contains an accounting system evaluation form and details of a related federal contract opportunity for disaster human services case management services. The accounting system evaluation form provides a template for contractors to disclose information about their accounting practices, including whether the system is in accordance with generally accepted accounting principles, how direct and indirect costs are segregated and allocated, whether the system provides financial data required by contract clauses, and whether the system has been reviewed by government or independent auditors.
The related federal contract opportunity is a solicitation from the Department of Health and Human Services Office of the Assistant Secretary for Administration to provide disaster human services case management program services. The scope of work involves deploying disaster case managers and resource coordinators to disaster-impacted areas to assess unmet needs of individuals and families, provide a single point of contact to facilitate access to resources, and develop recovery plans for disaster survivors, in accordance with Section 426 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 75P00120R00015_0001_Amended.pdf | ||
| 75P00120R00015_Coverpage.pdf | ||
| Pre-solicitation Notice.pdf | ||
| J.6_Readiness Task Order.pdf | ||
| J.1_WD_2015-4282_Rev16_12-23-2019.pdf | ||
| J.2_Past Performance Questionaire.pdf | ||
| 75P00120R00015_BASE_ACF OHSEPR Disaster Human Services Case Management.pdf | ||
| J.5_Scenario 1 - New Orleans Hurricane.pdf |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
J.4
Accounting System Evaluation
INSTRUCTIONS:
The HHS Acquisition Policy Memorandum 2011-01 specifies that Contracting Officers' (CO) have a pre-award and a post-award responsibility for assessing the adequacy of a contractor's accounting system whenever cost-type, time and materials, and/or labor-hour contracts are contemplated. (The policy states the CO must ensure that the contractor has an adequate accounting system in place prior to entering into such contract.)
Please fill out the attached accounting system evaluation form to assist the CO in assuring the adequacy of your accounting system.
Prospective Contractor’s Name:
Address:
Telephone:
Location of Accounting Records:
Type of Company:
Corporation
Division
Subsidiary
Partnership
Proprietorship
Other (Specify)
Year Established:
Officers of Company:
MARK AN "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in
Narrative Section below.)
YES NO N/A
1. IS THE ACCOUNTING SYSTEM IN ACCORDANCE WITH GENERALLY
ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE
CIRCUMSTANCES?
2. ACCOUNTING PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs (explain).
b. Identification and accumulation of direct costs by contracts.
c. A logical and consistent method for the allocation of indirect costs to final cost objectives.
d. Accumulation of costs under general ledger control.
e. A timekeeping system that identifies employee's labor by cost objective.
f. A labor distribution system that charges direct and indirect labor to the appropriate cost objective.
g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of accounts.
h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs.
3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:
a. Required by contract clauses concerning limitation of cost (FAR
52.232-20 and 21) or limitation on payments (FAR 52.216-16).
b. Required to support progress payments.
4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS
MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA
ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS?
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? (If no, describe in narrative below which portions are (1) in operation; (2) set up, but not yet in operation; (3) anticipated; or (4) nonexistent.)
6. HAS THE ACCOUNTING SYSTEM BEEN REVIEWED BY AN AGENCY
OF THE FEDERAL GOVERNMENT? (If yes, provide name of agency, point of contact, and a copy of the report/review.)
7. HAS THE ACCOUNTING SYSTEM BEEN REVIEWED BY AN
INDEPENDENT AUDIT AGENCY OR CPA? (If yes, provide name of agency, point of contact, and a copy of the report/review.)
8. INCLUDE WITH THIS FORM YOUR CHART OF
ACCOUNTS/ACCOUNTING MANUAL.
NARRATIVE SECTION
Signature of Certifying Official:
Title: Date:
File details come from the government source that posted it. Updated .