Solicitation_75N99024R00035.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ORF

Bethesda, Maryland 20892 OD - Office of Research Facilities 9000 Rockville Pike bldg 13-2E47 Anazette Andrews

CODE 16. ADMINISTERED BYCODE

X

X

X

541511

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORORF

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/12/2024 1430 ED

03/26/2024

+1 301 443 3111ANAZETTE ANDREWS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75N99024R00035

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 44 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Bethesda, MD 20892-5711 9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

National Institutes of Health

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

RFP - SCADA Campus Wide Preventive Maintenance Services at National Institutes of Health, Bethesda, MD.

Period of Performance: 04/28/2024 to 04/27/2029

1000 Base Year - NIH Supervisory Control and Data Acquisition (SCADA) Campus Wide Preventive Maintenance Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

ANAZETTE M. ANDREWS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 04/28/2024 to 04/27/2025

1001 Option Year 1 - NIH Supervisory Control and Data

Acquisition (SCADA) Campus Wide Preventive

Maintenance

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 04/28/2025 to 04/27/2026

1002 Option Year 2 - NIH Supervisory Control and Data

Acquisition (SCADA) Campus Wide Preventive

Maintenance

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 04/28/2026 to 04/27/2027

1003 Option Year 3 - NIH Supervisory Control and Data

Acquisition (SCADA) Campus Wide Preventive

Maintenance

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

44 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 44

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75N99024R00035

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 04/28/2027 to 04/27/2028

1004 Option Year 4 - NIH Supervisory Control and Data

Acquisition (SCADA) Campus Wide Preventive

Maintenance

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 04/28/2028 to 04/27/2029

1005 Non Recurring Line - NTE Amount

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION B - Supplies or Services/Prices

SECTION B: SERVICES AND PRICING

Annual Maintenance Costs Base Year $ Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $ Total $ Working Hours Engineering / Hour Rate: $ Off Hour Engineer/ Hour Rate: $ Working Hours Engineering /Field Day Rate: $ Off Hours Engineering/ Field Day Rate: $

SECTION C - Description/Specifications

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Description of Work The NIH is seeking contractors to provide SCADA Campus Wide Preventive Maintenance.

Period of Performance The single-award will have a one-year base period and will include four one-year options.

The period of performance is as follows- Base Period: 04/28/2024 - 04/27/2025 Option 1: 04/28/2025 - 04/27/2026 Option 2: 04/28/2026 - 04/27/2027 Option 3: 04/28/2027 - 04/27/2028 Option 4: 04/28/2028 - 04/27/2029

1. PROJECT CONTACT PERSONS:

A. CONTRACTING OFFICER (Overall authority in all matters for this project):

Anazette Andrews (CO) Office of Acquisitions, ORF The National Institutes of Health 9000 Rockville Pike Building 13, 2nd Floor Bethesda, MD 20892 Andrewsa3@nih.gov

B. PROJECT OFFICER

Project management and the Contractor Officer's Technical Representative (COR) /(PO) for this project: (COR / PO) (Sam Seraj) Office of Research Facilities, NIH 9000 Rockville Pike Building 13 Bethesda, Maryland 20892 Telephone: (301-978-6833) Email Address: serajs@mail.nih.gov

2. General Description of the Work NIH campus wide SCADA system supports its electrical distribution system ranging in voltage from

34.5 kV to 208 V that include all the buildings that are in the current SCADA system configuration as well as any modification or addition to existing SCADA configuration. Building 11 has its own SCADA and it excluded from this program. This campus wide SCADA system will monitor the status of transformer network protectors, transformer temperature and pressure, UPS status, main circuit breakers on 480 V distribution boards and the tie breakers on 480 V distribution boards. The SCADA system also collects data continuously for power, volts, amps, and any outage conditions.

This statement of work covers specifics for a one-year maintenance with option to be reviewed and renewed for four more years. This contract to include the following: Onsite Maintenance Support, Remote System Administration activities, follow up of the onsite administration activities, Hardware maintenance, dedicated afterhours emergency support, provide any and all software updates, coordination and collaboration with NIH ORS Information Technology Branch (ITB/CIT) for all server, storage and network aspects of the SCADA system. NIH will provide the hosting environment for the SCADA power distribution system servers on the NIH secure virtual server infrastructure residing in a secure locked down network, the FACNET network environment. NIH (ITB) will be responsible for the network switches, firewalls, servers and storage hardware and operating systems. The Contractor shall provide onsite maintenance and support of the SCADA system software and hardware for Bethesda and Poolesville campuses. The Contractor shall be providing emergency onsite support as needed.

3. Operation Maintenance Support The Contractor Operation and Maintenance support shall include following tasks:

- Research and prepare technical and administrative reports; prepare written correspondence.

- Responsible for the physical preventive maintenance (PM) of all SCADA equipment (excluding Servers and workstations).

- Create and Keep all System documentation and drawings up-to-date.

- Examine SCADA application log files.

- Identify and mitigate SCADA-generated errors.

- Ensure the critical data is backed up properly. Verify data replication is working correctly between primary and backup systems.

- Track trends and analyze system inputs to monitor operational efficiency and effectiveness.

- Coordinate with NIH ORS Information Technology Branch (ITB) regarding various issues associated with the servers¿ health and resources, SCADA application health, and other IT issues such as application security, performance and availability.

- Coordinate with NIH ORS Information Technology Branch (ITB) for any changes or modifications needed on the system prior to actual work. All system changes except for emergency and urgent changes must be reviewed and approved by the ITB Change Advisory Board (CAB) at least 7 business days prior to planned implementation of changes or modifications.

Contractor staff shall provide adequate training to NIH representative at the administrative level including administrative right for SCAD system.

Emergency After Hours Support Contractor shall provide a toll free or local telephone number as a 24/7 service center with Live operator's response. Key personnel shall return the phone call to NIH point of contact within one hour after the service call is made to the noted service center and 4 hours for onsite emergency if needed.

Reports A monthly summary of all work in progress or completed work will be submitted to the Project Officer. This report shall detail the support activities, the frequency of the activity and the number of hours utilized. It shall also include the name(s) of the personnel whom performed the service(s) listed with the report.

The reporting shall include monthly electrical report of the total NIH Bethesda Campus power consumption, peak loads, kWh, graphs, electrical loading of vaults and substations, incidents and accidents and associated electrical metering and measurements available through the SCADA system.

The contributions from Pepco and NIH separately. SCADA key personnel shall present the report in person to the Project Officer for discussion, feedback and conformance. The report shall also include list of deficiencies, summary of outstanding problems/issues, summary of issues resolved, decisions reached, clarifications, instructions, safety report, minutes of meetings, etc. The report shall identify all potential and approved changes to contract. Data reporting noted above shall be set up such that the information can be exported to Microsoft excel. Monthly Reporting shall be provided via e-mail and saved in the system for end-users and management access and view A. NIH Responsibilities:

- Maintain, update and back up the NESS virtual servers, operating systems and databases (Two in FACnet and one in NIHnet)

- Maintain and approve at least two Contractor personnel to have administrative access to NESS servers

- Inform the Contractor personnel about all the changes in NESS infrastructure such as: virtual servers, operating system, databases, network, security, etc.

- Maintain NIH issued devices to enable Contractor for remote access to NESS servers and filed devices.

- Assign point of contacts for field access upon advance notice for site visit.

- NIH maintains the electric power to all NESS cabinets within NIH Bethesda Campus B. Contractor Responsibilities:

1. STAGE AND MAINTAIN NESS REPLICA AT PREMISE:

Contractor stages and maintains NIH's Replica IGIN-EFS and NESS (Human Machine Interface) HMI by dedicating the required hardware and software resources (Servers, Network Switches, VLANs, firewalls, OS, and applications software).

The resources include:

- VM servers (FACnet Primary, Secondary and NIHnet) for the Enterprise System.

- Network switches, and firewalls closely configured with similar VLANs and firewall rules to simulate NESS environment to the extent possible.

- IGIN hardware and applications to replicate the building field devices.

- Sample field devices such as PLCs, meters, as well as virtual devices using simulation on computers.

- The hardware will be equipped with the related OS, databases, HMI and applications modules, the current versions are as follow:

- OS Windows Server

- Contractor will maintain the version updates upon NIH updates.

- Contractor will maintain plications with updates to MS Office, SQL Server

- Contractor to dedicate required engineering resources and staff to provide continuous support the NESS production, application development and updates 24/7/365.

- Running NESS exact software versions for the purpose of troubleshooting without impacting the NIH production system.

- Applying and performing tests on the new software revisions that relates to remote field equipment.

- Applying and performing tests on the new software revisions that relate to IGIN-EFS Enterprise

- System, IGINs, and HMI system. The tests include the simulation of failover between the IGIN-EFS servers and Master Gateway redundant channels while including the SCADA HMI impacts during

- failover, etc.

- Notifying NIH ITB in advance about problematic OS patches on a monthly basis after applying applicable updates.

Upgrading IGIN Applications

- Continuous training and dry run practices to have the required number of engineering and support staff who are current with their knowledge and experience with NESS infrastructure and operation such that they would be ready to respond and address NESS issues.

- Quarterly training session or presentation to update NIH personnel with the current feature and changes.

2. NESS SERVERS:

- Monitor the health of servers¿ performance and applications running on the servers and making sure the connectivity to field devices, database and storage capacity.

- Work and coordinate with ORS ITB Servers to create and follow up issues.

- Work and coordinate with ORS security for requests needed for NESS severs.

- Work and coordinate with ORS ITB for any change management, software updates.

- Participate to all Server related IT security meeting, training and conference call.

3. NESS DATABASES:

- Monitor the health of the NESS databases and transfer jobs

- Work and coordinate with ORS ITB DB team for any NESS related issue.

- Work and coordinate with ORS ITB DB team for NESS database update.

- Contractor to archive the NESS databased every 6 month in such that the database holds data from the past 6 month.

- Contractor to participate to all Database related IT security meeting, training and conference call.

4. SECUIRTY:

- Addressing and resolving all NESS IT security coordination

- Maintaining and updating at least two NIH admin level (AA) personnel

- Working with security to meet all the current and updated NIH IT security policy

- Annual NESS Configuration Management Plan

- Annual NESS Contingency Plan

- Annual NESS Security Impact Analysis (SIA)

- Participate to all NESS related IT security meetings, trainings and conference calls

- Providing FISMA Requirements and Documentation.

5. Network

- New connection and network separation

- NIHnet and FACnet VLAN coordination

- Network update coordination

- Participate to all NESS related network meeting, training and conference call Connectivity issues.

6. IGIN-EFS

- Check and maintain the IGIN-EFS application.

- Apply modification and update through procedure to IGIN EFS.

- Providing continuous update to IGIN-EFS application and IGINs in the field.

- Address any IGIN field issue.

7. NESS HMI Application:

- Apply HMI reconfiguration based on the update in the field, the recommended procedure:

- Building Engineer submit the update to (NESS Owner)

- The update will be verified and confirmed by Electrical Engineer.

- The confirmed update will be added to HMI.

- Attend to all NESS (SCADA) related meeting including existing system update, generator test and new commissioning.

- Maintaining ongoing support from HMI vendor.

- Updating HMI as needed.

8. NESS CONNECTED DEVICES:

- Contractor to be point of contact for all NESS connected devices troubleshooting.

- Contractor to provide the required resources to address, troubleshoot and resolve NESS connectivity for the current IDEs in NESS as follow:

- Contractor to maintain the support all the equipment in NESS cabinet within NIH Bethesda

- campus, this includes IGINs, Power supply, UPS and connectivity, note: PLCs in NESS cabinet consider filed device.

- Contractor performs a site visit to troubleshoot the issue.

- Contractor resolves low-voltage connectivity issue on NESS cabinet side.

- Contractor to provide quotation for advance troubleshooting outside of the NESS cabinet or broken device replacement.

9. SWICHGEAR UPGRADE:

- Contractor will work with all the new switchgear vendor to make sure the connectivity from the new switchgear equipment into NESS.

- Contractor will update the related one-line diagram in NESS for new switchgear.

10. Disaster Recovery and Dry runs:

- Support NIH with NESS Disaster Recovery Plan.

- Participate and support disaster recover dry runs.

- Submit report on dry runs.

- Incorporate process improvements to for disaster recovery.

11. Design and Construction of any Changes and additions to NESS may be requested as a modification to this Maintenance Contract.

SECTION D - Packaging and Marking

SECTION D - PACKAGING AND MARKING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - Inspection and Acceptance

SECTION E - INSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, Mr. Sam Seraj are the authorized representative of the Contracting Officer.

c. Inspection and acceptance will be performed at:

National Institutes of Health

9000 Rockville Pike

Bethesda, MD 20892

The Government reserves the right to an Inspection period of 10 calendar days, unless a different time period is stated elsewhere in the contract. The receiving report, completed and signed by the appropriate official, constitutes acceptance and shall be acknowledged to the payment office

(OFM).

SECTION F - Deliveries or Performance

SECTION F - DELIVERIES OR PERFORMANCE

52.242-5 Payments to Small Business Subcontractors. (JAN 2017) 52.242-13 Bankruptcy. (JUL 1995) 352.223-70 Safety and Health. (DEC 2015)

SECTION G - Contract Administration Data

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1. Contract Officer (CO)

The Contracting Officer for this contract is:

Name:Anazette Andrews Phone Number: 301-443-3111 Email: Andrewsa3@nih.gov

Only the Contracting Officer has authority to:

(1) Increase or decrease the contract amount through a written modification

(2) Direct or negotiate any changes

(3) Modify or extend the period of performance

(4) Change the schedule of completion

(5) Authorize payment under this contract

(6) Otherwise modify any terms or conditions of this contract

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

1. Contracting Officers shall appoint COR to provide technical oversight and administration of the contract. All contractual matters concerning the Contract shall remain under the authority of the Contracting Officer.

2. The Contracting Officer is the only person authorized to commit the Government to a contract action. Only Contracting Officers with appropriate warrant levels have the authority to modify the term and conditions of the contract.

The Contracting Officer's Technical Representative (COR)/Project officer (PO) for this contract is:

Name:Sam Seraj National Institutes of Health/ORF E-Mail: Sam.Seraj@nih.gov

The COR/PO is responsible for:

(1) Monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:

(2) Interpreting scope of work

(3) Performing technical evaluation as required

(4) Performing technical inspections and acceptances required by this contract; and

(5) Assisting the contractor in resolution of technical problems encountered during performance.

G.1.3 IPP INVOICING PROCEDURES

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor's name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. The Contractor shall submit invoices to the Department of Treasury's Invoice Processing Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below. Email submission must include ORFOAInvoice3Way@mail.nih.gov in distribution.

The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Contracting Officer) and Contracting Officer's Representative:

Approving Official: Contracting Officer Anazette Andrews Contracting Officer's Representative Sam Seraj

II. Invoice Payment A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR

52.232-40 (November 2021)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of Clause)

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)

(a) Definitions. As used in this clause;

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ``Content of Invoices and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of Clause)

SECTION H - Special Contract Requirements

H.1 INSURANCE

a. The Contractor shall, at his own expense, procure and maintain, during the entire performance period of this contract, insurance of at least the kinds and amounts set forth below:

1. Worker's Compensation and Employer's Liability Contractors are required to comply with applicable Federal and State worker's compensation and occupational disease statutes. Employer's liability coverage of at least $100,000 shall be required except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

2. General Liability

Contractors are required to have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $2,000,000 per occurrence.

3. Automobile Liability

The Contractor is required to have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily CONTRACT Handbook 11/28/17190

b. At all times during performance, the Contractor shall maintain with the Contracting Officer a current Certificate of Insurance showing at least the insurance required by the Schedule, and providing for thirty (30) days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

c. The Contractor shall also require all first-tier subcontractors who will perform work on a Government installation to procure and maintain the insurance required by the Schedule during the entire period of their performance. The Contractor shall furnish (or assure that there has been furnished) to the Contracting Officer a current Certificate of Insurance meeting the requirements of above for each such first-tier subcontractors, at least five (5) days prior to entry of each subcontractor's personnel on the Government installation.

d. Current certificates of insurance shall be furnished by the Contractor and first tier subcontractor(s) to the Contracting Officer before starting work under the contract.

H.2 SECURITY

GENERAL

a. The Contractor and all subcontractor's personnel will observe and adhere to all National Institutes of Health (NIH) security regulations and requirements when using or providing services on the NIH property.

The Contractor shall be responsible for subcontractor compliance and include specific provisions in all subcontracts that these regulations be accepted.

b. The Contractor shall be accountable for compliance with the provisions of this Section by all individuals and entities employed by or under contract to the Contractor.

H.3 WORK HOURS

The Contractor shall perform work Monday through Friday, exclusive of holidays observed by the Government (see below), between the hours of 7:00 a.m. and 5:00 p.m. However, exceptions may be made by Contractor request or at the discretion of the Government Contracting Officer Representative. If work is scheduled to occur during a Federal Holiday, consult with COR to determine scheduling of work.

New Year's Day Inauguration Day Martin Luther King, Jr. Day Washington's Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

SECTION I - Contract Clauses

52.216-24 Limitation of Government Liability. (APR 1984)

(a) In performing this contract, the Contractor is not authorized to make expenditures or incur obligations exceeding [ ]dollars.

(b) The maximum amount for which the Government shall be liable if this contract is terminated is [ ]dollars.

(End of clause)

52.217-8 Option To Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within [insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

52.217-9 Option To Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within [insert the period of time within which the Contracting Officer may exercise the option];

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least [60 days unless a different number of days is inserted]days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed [(months)(years)].

(End of clause)

52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020)

52.222-42 Statement of Equivalent Rates for Federal Hires. (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only: It Is Not A Wage Determination

Employee class Monetary wage - Fringe benefits

(End of clause)

52.232-18 Availability of Funds. (APR 1984)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 Covered Telecommunications Equipment or Services-Representation. (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer- Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment- (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.